Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

Karly Roberts

Lacey,WA

Summary

Organized Payroll Administrator offering 4+ years of experience relating to the financial and accounting industry. Accurate, detail-orientated and personable. Consistently provide exceptional problem-solving abilities and numerical accuracy. Willingness to take on added responsibilities to meet team goals. Seeking a full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills, with the ability to grow my knowledge.

Overview

7
7
years of professional experience
1
1
Certification

Work History

Payroll Clerk/Payroll Administrator

Mission Glass, LLC
06.2023 - Current
  • Conducted weekly multi-union payroll for 90-100 employees insuring efficiency and accuracy.
  • Managed court ordered garnishments and child support in accordance with legal requirements, ensuring proper withholding from employee wages.
  • Handled weekly payroll deduction reporting such as 401k, Health savings accounts, and EFTPS payments.
  • Submitted weekly certified payroll through L&I, LCP Tracker, and E-mars. Handled inquires regarding certified payroll, as well as fixing any discrepancies.
  • Interpreting of multiple collective bargaining agreements to ensure compliance, and coordinating with union representative when needed.
  • Monthly union contribution reporting for three unions, collecting affidavit of wages paid once processed.
  • Handled complex payroll situations such as multi-union rate changes, apprentice bracket changes, back-pay calculations, and overtime payments with accuracy and professionalism.
  • Filed quarterly payroll taxes with appropriate state agencies by deadlines and resolved issues pertaining to tax filings by collaborating with state agencies and internal departments promptly.
  • Gathered all project Intents and Affidavits for certified payroll and project compliance purposes, while keeping company accounting system updated to reflect any and all changes.
  • Processed all new hire paperwork, including I-9 verifications through E-Verify, motor vehicle reports, WATCH Reports and pre-hire drug screening.
  • Assisted new hires with onboarding paperwork related to direct deposit setup, tax forms, and benefit enrollment.
  • Kept updated records on all employees in accounting system and employee server while ensuring confidentiality and updated employee files with new details such as changes in address, tax filing status or salary levels.
  • Maintained up-to-date knowledge of changes in labor laws and CBA's affecting payroll administration to ensure ongoing compliance.
  • Verified timekeeping records and handled any discrepancies with employees.
  • Completed verification of employments on past or current employees.
  • Ensured accurate payment distribution for employees by diligently reviewing timecards and attendance records.
  • Maintained compliance with federal, state, and local tax laws by staying updated on regulations and submitting timely reports.
  • Assisted employees with state paid family medical leave and processed all paperwork in accordance with the PFMLA.
  • Provided support in the implementation of a new time keeping system, contributing to a seamless transition for all office employees.
  • Collaborated with leadership during benefit enrollment period for change of benefits to ensure cost efficiency and ensuring accurate deductions were processed for all employees.
  • Collection and coordination of all reports needed for union audit on all payroll records for the past 4 years.
  • Assisting with recruiting for shop employees by posting job ads on indeed, screening candidates, and helping to conduct interviews on potential candidates.
  • Reconciled payroll discrepancies and responded to inquiries from employees.
  • Assisting in accounting department as needed.
  • Resolved issues arising from incorrect payments or missing information by collaborating with managers to gather necessary details promptly.
  • Contributed to the development of company-wide policies regarding payroll practices in alignment with industry standards and regulations.
  • Increased accuracy in overtime calculations through consistent monitoring of hours worked against established thresholds. Helped to implement flex-time policy for union workers in accordance with the collective bargaining agreement.
  • Tracked employee vacation, sick and personal time.
  • Calculated wages, deductions and bonuses in accordance with company policies and union guidelines.

Office Assistant

Mission Glass, LLC
05.2023 - 06.2023
  • Facilitated smooth operations by efficiently handling incoming mail, phone calls, and visitor inquiries.
  • Planned and coordinated company holiday party and activities.
  • Completed clerical tasks such as filing, copying, and distributing mail.
  • Handled employee timesheets and prepared for weekly payroll to hand off to HR Manager.
  • Completed project set-up in accounting system as well as other project compliance tasks, including gathering retention bonds, lien releases, union affidavits etc.
  • Collaborated with cross-functional teams to address any identified compliance issues promptly.

Office Manager/Accounts Payable/Accounts Receivable

Professional Stone Products
09.2022 - 04.2023
  • Responsible for daily accounting duties of the business
  • Received all customer payments through proper accounts receivable procedures
  • Closely monitored accounts to post timely payments and resolve billing discrepancies.
  • Input all relevant transactions and supervised properly within accounting system.
  • Built strong relationships with vendors to enhance cost offerings and accomplish favored customer status.
  • Performed routine closings, maintained clean, accurate and accessible records and kept close eye on transaction updates throughout each quarter.
  • Established and checked coding procedures, monitored reports and updated internal files.
  • In charge of reconciling bank accounts and keeping company policies in place to ensure operational efficiency
  • Ensured the inbound and outbound delivery schedule was coordinated between vendor pickups, customer deliveries etc
  • Ran all daily operational support, such as, month end filing, customer invoicing, inventory control, purchase orders, and vendor discrepancies.

Purchasing Coordinator

ZEV Technologies
03.2021 - 09.2022
  • Verification that purchase order releases and requisitions reflect the proper price, based on current contracts, and reviewing supplier price confirmations to ensure the current price is reflected in systems
  • Notified vendors of incorrect shipments with Overage, Shortage, and Damage Reports
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Monitored all purchase requisitions and handled adjustments with vendors.
  • Contacted each vendor and recorded information regarding price, availability, and quality of products.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Maintained complete documentation and records of all purchasing activities.
  • Performed monthly reconciliation of open purchasing orders.
  • Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
  • Computed and created purchase orders in NetSuite to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Responsible for maintaining an updated open purchase order report with emphasis on cost reduction, as well as maintaining relationships with vendors to ensure on-time and pain-free delivery.
  • Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.

Front Desk- Office Assistant/Accounts Payable Clerk

ZEV Technologies
03.2017 - 03.2021
  • I was responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting/accounting department
  • Answered multi-line phone system and greeted callers enthusiastically.
  • Collected deposits, fees and payments.
  • Retrieved mail, packages and documents, promptly verifying receipt and arranging for pickup or transmittal.
  • Prepared vendor invoices and processed incoming payments.
  • Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
  • Investigated daily variances and corrected errors to resolve discrepancies.
  • Reconciled processed work by verifying entries and comparing system reports to balance numbers.
  • Maintained payable shared email inbox and digitized invoices for processing.
  • Matched purchase orders with invoices and recorded necessary information.
  • Supported management by processing invoices and documents with consistent on-time delivery.
  • Input financial data and produced reports using Netsuite

Appointment Setter/Telemarketer

KM Resorts of America
10.2020 - 01.2021
  • Displayed phone etiquette in order to potentially reach sales by calling prospective leads out of the database to pitch different packages based on their needs.
  • Acted as first point of contact and set appointments for prospective clients.
  • Scheduled and confirmed appointments and meetings for senior management team.
  • Balanced employee availability, customer schedules and maximum load levels when scheduling appointments.
  • Received in-bound calls and initiated out-bound daily calls to introduce customers to products and services offered.
  • Established and maintained client rapport by utilizing quality customer service.
  • Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity.
  • Executed outgoing calls from corporate sales lead pipeline.
  • Operated multi-line telephone system to independently handle over 200 calls each day.

Sales Associate/Piercer

Claire's
10.2019 - 09.2020
  • While working as a sales associate, my duties included;
  • Ensuring the store is appropriately stocked with merchandise, assisting customers as needed, greeting customers when they walk through the door,
  • Building rapport through conversation and honest recommendations, ringing up sales, and arranging for delivery or pick-up of the customers order if needed,
  • Inviting customers to search the company's website for coupons and other ways to save money
  • Responsible for following proper piercing procedures to ensure all customers receiving piercings were adequately informed of the proper after care and risks of any piercings they would receive at our store.
  • Organized racks and shelves to maintain store visual appeal, engage customers and promote specific merchandise.
  • Prepared merchandise for sales floor by pricing or tagging.
  • Maintained customer satisfaction with quick and professional handling of product returns.
  • Implemented up-selling strategies such as recommending accessories and complementary purchases to boost revenue.

Education

Associate of Exercise Science - Science/Fitness

South Puget Sound Community College
Olympia, WA
06.2026

Skills

  • Payroll Processing
  • New employee onboarding
  • Expense reimbursements
  • Payroll Auditing
  • Benefits Administration
  • Tax Compliance
  • Wage Verification
  • Payroll Tax Filing
  • Confidentiality Assurance
  • Wages and Deduction Calculation
  • Collective Bargaining Agreements
  • Pricing
  • Procurement
  • QuickBooks
  • Accounting
  • Microsoft Outlook
  • Administrative Experience
  • ERP Systems
  • Sourcing
  • Microsoft Excel
  • Office Administration
  • Excellent Team Leadership
  • Forklift Operation
  • Inventory and Supply Control
  • Employee file management
  • Oracle Netsuite
  • DelTek Computer Ease

Certification

Forklift CertificationApril 2023 to Present

Timeline

Payroll Clerk/Payroll Administrator

Mission Glass, LLC
06.2023 - Current

Office Assistant

Mission Glass, LLC
05.2023 - 06.2023

Office Manager/Accounts Payable/Accounts Receivable

Professional Stone Products
09.2022 - 04.2023

Purchasing Coordinator

ZEV Technologies
03.2021 - 09.2022

Appointment Setter/Telemarketer

KM Resorts of America
10.2020 - 01.2021

Sales Associate/Piercer

Claire's
10.2019 - 09.2020

Front Desk- Office Assistant/Accounts Payable Clerk

ZEV Technologies
03.2017 - 03.2021

Associate of Exercise Science - Science/Fitness

South Puget Sound Community College

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Karly Roberts