Karma Guilford Lang
Stephenson,VA
Summary
Detail-oriented procurement specialist with years of experience in managing orders from vendors to consumers, recognized for securing optimal pricing on goods. Skilled in navigating fast-paced environments and meeting strict deadlines. Accomplished event manager with expertise in strategic planning, vendor relations, and event marketing, ensuring memorable experiences and client satisfaction.
Overview
8
8
years of professional experience
Work History
Buyer
Air Line Pilots Association, Int'l
McLean, VA
09.2024 - Current
- Guaranteed adherence of all purchasing orders to association's constitution and by-laws.
- Researched, selected, and purchased quality products while ensuring compliance with standards.
- Managed vendor relationships, ensuring timely delivery of materials and maintaining service quality.
- Evaluated quotations received from prospective suppliers to award purchase orders.
- Participated in negotiations with vendors concerning prices, delivery schedules, warranties and other contractual issues.
- Developed relationships with vendors to secure better prices and payment terms.
- Developed sourcing strategies to identify potential suppliers for various materials.
- Analyzed market trends to identify cost savings opportunities for the organization.
- Developed tools and methods that streamlined purchasing processes, improving customer experience.
- Implemented strategies for streamlining procurement processes resulting in improved efficiency and cost savings.
- Developed and maintained purchase orders using procurement software.
- Collaborated with cross-functional teams to align procurement strategies with business goals.
- Collaborated with cross-functional teams to meet customer requirements and market demands.
- Communicated with stakeholders to align purchasing process with customer and program requirements.
- Created reports on supplier performance metrics such as quality, delivery times and cost savings initiatives.
- Worked with suppliers to expedite open purchase orders and shipments in-transit.
- Resolved any discrepancies between purchase orders and actual receipts of goods or services.
- Assisted in preparing formal requests for quotes and proposals.
- Reviewed contracts to ensure compliance with organizational standards.
- Supported CFO and IT Director in designing internal ordering database for association.
- Collaborated with software developers to create efficient internal ordering system.
- Maintained records of all purchases including item descriptions, costs, quantities received.
- Researched sources of supply and services to maintain flexibility, high quality and competitive pricing.
Purchasing Coordinator
Air Line Pilots Association, Int'l
McLean, VA
07.2023 - 09.2024
- Collaborated with stakeholders to align purchasing decisions with customer and program requirements.
- Created tools and methods to streamline purchasing processes, improving overall customer experience.
- Created accurate purchase orders by verifying specifications and pricing for each request.
- Researched, selected, and purchased quality products while ensuring compliance with standards.
- Cultivated vendor relationships to secure timely delivery of materials and maintain service quality.
- Developed and maintained purchase orders using procurement software.
- Guaranteed adherence of all purchasing orders to the association's constitution and by-laws.
- Supported CFO and IT Director in designing internal ordering database for the association.
- Collaborated with software developers to create efficient an efficient internal ordering system.
- Assisted in preparing formal requests for quotes and proposals.
- Analyzed market trends to identify cost savings opportunities for the organization.
Executive Administrative Assistant - Finance and IT
Air Line Pilots Association, Int'l
McLean, VA
10.2022 - 07.2023
- Coordinated executive schedules and meetings for senior leadership team, ensuring alignment with strategic priorities.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Managed expense reporting and travel arrangements, facilitating timely and accurate documentation for executives.
- Reviewed and processed expense reports and invoices for accuracy, contributing to streamlined financial operations.
- Scheduled and coordinated meetings and conferences for finance and IT directors.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Prepared agendas and materials for board meetings and special events.
- Provided secretarial support to the executive staff by composing correspondence, memos, presentations, and reports.
- Communicated national and committee agendas to directors, ensuring they were up-to-date on relevant information.
- Oversaw the distribution of documents for annual budget processes.
- Drafted correspondence for director review and approval independently.
- Organized travel arrangements, itineraries, and accommodations for executives.
- Handled requests for requisition support within the finance department, ensuring timely responses to inquiries.
Acquisitions Manager and Executive Assistant to the CFO
Home Invest LLC
Remote
03.2021 - 09.2022
- Analyzed market trends to identify investment opportunities and risks.
- Established relationships with brokers to strengthen property sourcing.
- Conducted property evaluations to assess value and investment potential.
- Negotiated purchase agreements to secure favorable terms for acquisitions.
- Managed due diligence processes for prospective property acquisitions.
- Drafted contracts for the purchase or sale of assets or businesses.
- Created presentations that analyzed advantages and disadvantages of potential investments.
- Led a team of six in the acquisitions department to achieve departmental goals.
- Assigned tasks from the CFO and CEO to acquisitions and dispositions teams.
- Created contracts and managed deadlines throughout the property sale process.
- Supported CFO by managing payroll processing and collections tasks.
- Oversaw planning and execution of live events with over 200 attendees.
In Room Dining-Food and Beverage Supervisor
Sea Island Resort
Sea Island, GA
07.2019 - 08.2020
- Achieved Forbes 5-star award for 2020, setting an industry record.
- Managed operations for Forbes-rated 5-star room service department, available 24/7.
- Oversaw 30-member team for meal delivery and food preparation, ensuring timely service and quality standards.
- Resolved guest issues promptly, upholding service excellence and enhancing guest satisfaction.
- Coordinated with internal departments to create unique amenities for VIP guests.
- Assisted department manager and F&B director with coaching, payroll, and inventory management.
- Managed departmental P&L to align with quarterly revenue targets, analyzing financial performance regularly.
Event Coordinator
The Gilmore Collection
Grand Rapids, MI
12.2017 - 07.2019
- Coordinated logistics for diverse events, ensuring smooth operations across multiple venues.
- Managed vendor relationships to ensure seamless event execution.
- Developed event timelines and schedules, facilitating organized planning and execution.
- Collaborated with clients to understand their vision and requirements.
- Implemented communication strategies to engage event attendees effectively.
- Monitored budgets and resources for optimal event management.
- Created detailed reports on event planning progress, timelines, and budgets to inform stakeholders.
- Provided on-site support during the event to resolve issues.
- Developed event themes and concepts to ensure successful execution of events.
- Led site walk-throughs and meetings with staff to discuss checklists and delegate assignments.
- Established and maintained professional relationships with vendors and venues.
- Managed events, resolving all related issues promptly and within budget.
- Created contingency plans for weather-related and other event interferences.
- Monitored industry trends to enhance event planning and execution.
- Organized vendor contracts, negotiated fees, and ensured compliance with all regulations.
- Delivered food and beverage service across five restaurant outlets.
Education
BS - Hospitality, Event Management, and Marketing
Florida International University
Miami, FL06.2016
Skills
Vendor management
- Procurement software
- Contract negotiation
- Cost analysis
- Strategic planning
- Salesforce proficiency
- Customer relationship management
- Team collaboration
- Remote collaboration
- Problem solving
- Attention to detail
- Communication skills
Hobbies and Interests
- Marketing & Operations
- Event Planning and Management
- Real Estate
- Soccer
- Hiking
Timeline
Buyer
Air Line Pilots Association, Int'l
09.2024 - Current
Purchasing Coordinator
Air Line Pilots Association, Int'l
07.2023 - 09.2024
Executive Administrative Assistant - Finance and IT
Air Line Pilots Association, Int'l
10.2022 - 07.2023
Acquisitions Manager and Executive Assistant to the CFO
Home Invest LLC
03.2021 - 09.2022
In Room Dining-Food and Beverage Supervisor
Sea Island Resort
07.2019 - 08.2020
Event Coordinator
The Gilmore Collection
12.2017 - 07.2019
BS - Hospitality, Event Management, and Marketing
Florida International University