Summary
Work History
Education
Skills
Websites
Additional Information
Timeline
Generic

Karyn Crutchfield

Haslet,TX

Summary

Solutions-oriented, creative professional with advanced experience and proven ability to work in a fast-paced environment while achieving the company’s goals. Create an engaging training environment that maintains and develops sales skills. Maintain a professional relationship with vendors and contractors. Collaborating with peers and management to create a skills development certification program. Creating a standard operating procedure for training requests. Successful at creating organized and professional events. Ability to handle multiple projects simultaneously with a high degree of accuracy.

Work History

PROGRAM ADMINISTRATOR-GRADUATE MEDICAL EDUCATION

MEDICAL CITY FORT WORTH
  • Manage the day-to-day operations of four graduate medical education programs
  • Provide oversight to 17 fellows and 3 residents ensuring adherence to the ACGME requirements, including work hours, up-to-date certifications, and procedure numbers
  • Organize and facilitate candidate interviews using a multi-tiered interview structure including collaboration with key stakeholders
  • Execute Program Letters of Agreement between teaching sites while maintaining accreditation standards for all programs
  • Forecast yearly budget and expenditures for the different programs, ensuring all costs are allocated for while collaborating with finance and program leaders
  • Analyze fellow/resident trends and evaluations to make recommendations to program leadership
  • Lead onboarding process for residents in cooperation with HR, and corporate office
  • Manage the orientation process for residents and fellows to ensure education in responsibilities, requirements, and expectations
  • Coordinate with Chief Fellow/Resident to maintain and distribute rotation schedules, call schedules, vacation/leave schedules and meeting schedules
  • Arrange and track all required resident in-training exams and certification courses
  • Coordinate bi-annual Clinical Competency Committee and Program Evaluation Committee meetings; compile and submit minutes and reports to all stakeholders.

CONTRACTS ADMINISTRATOR

MEDICAL CITY FORT WORTH
  • Coordinate and administer all phases of physician and service contracts
  • Project budget tracking and reporting
  • Contract database maintenance for tracking approval tracking and compliance purposes
  • Led the negotiation of service contracts to strengthen company goals and objectives
  • Managing all billing of bedside procedures for Medical City Fort Worth and Medical City Weatherford Hospitals
  • Manage the Fair Market Value process for contact negotiation for physician services.

ADMINISTRATIVE ASSISTANT/PROJECT AIDE

WADE TRIM
  • Finalize and edit RFQs for final submission to the Texas Department of Transportation and municipal entities
  • Assist in daily business affairs, including coordinating and executing administrative projects
  • Apprise Executives of situations affecting their respective areas of responsibility and makes recommendations to assist with the coordination of daily office operations
  • Prepare agendas, notices, minutes, and resolutions for meetings and coordinate follow-up with meeting participants on tasks and issues as appropriate
  • Performs confidential administrative functions including preparing confidential correspondence, reports, and other complex documents
  • Respond to and routes incoming phone calls, which includes screening and prioritization, to appropriate areas as needed
  • Manage the function of gathering information and data entry to ensure that engineers and field staff are pre-certified according to TxDOT standards
  • Ensure data entry is recorded correctly and reported on time to cities for business diversity guidelines.

SALES TRAINING COORDINATOR/EXECUTIVE ADMINISTRATIVE ASSISTANT

SMITH&NEPHEW
  • Maintained tracking of the training database, calendar, roster, evaluations, materials, and supplies
  • Assisted with workshops, motivational, attitudinal courses trained client's readiness skills related to attainment of pre-employment/work maturities competencies and job skills
  • Prepared yearly budget for training programs
  • Conducted group participation activities to build self-esteem, enhance motivation, and improve communication skills
  • Provided additional administrative duties and essential office management: order supplies, process approvals for payment, and routine communication with personnel, finance, and executive offices
  • Managed coordination of skills development and training events with 30-200 participants
  • Partnered with managers and executive-level employees to create customized action plans
  • Developed performance evaluation to determine the effectiveness of improvement plans
  • Enrolled new hires in appropriate training classes
  • Maintained team WebEx and U.S
  • Training and Education SharePoint site
  • Leveraged business relationships to decrease costs
  • Negotiated terms with hotels regarding small and large meetings
  • Sourced suppliers for training locations and materials including speakers and presenters.

Contract Administrator

ALCON
  • Assisted sales team in preparation, negotiation, and submission of the corporate group and independent delivery network contracts
  • Ensured pricing was within guidelines, contracts were reviewed, and the appropriate level of approval was obtained before execution
  • Consulted with Legal, IT, Finance, and Sales management regarding contract language and interpretation
  • Managed all aspects of contract awards, including products, pricing, membership, class of trade, wholesalers, admin fees, rebates, and notifications
  • Prepared city, county, and state RFQs and administer awarded contracts with assistance from appropriate sales representatives and corporate accounts
  • Analyzed, tracked, and reported financial performance of individual contracts to senior management
  • Performed in-depth reviews of account performance, evaluated compliance reports, determined mitigating factors, and recommended strategic alternatives
  • Processed over 300 rebates for hospitals and surgical centers across the United States every six months
  • Negotiated terms of the contract between clients, legal department, and sales
  • Processed change orders and issued credit memos.

Senior Administrative Assistant II

ALCON
  • Supported three executives and three managers
  • Maintained all purchase orders for the department via SAP
  • Sourced suppliers for the best price and quality of work to fit within the scope of work for required projects
  • Organized and scheduled meetings using Outlook, WebEx, and other conferencing tools as necessary
  • Prepared and reconciled monthly expense reports
  • Arranged all domestic and international travel arrangements for executives, managers, and staff
  • Developed and reconciled market research budget for pharmaceutical research projects
  • Constructed vendor presentations and served as a liaison between researchers
  • Prepared Purchase Orders after gathering competitive bids.

Education

Master of Science in Healthcare Management -

Colorado Technical University

Bachelor of Business Administration, Marketing -

The University of Texas, Arlington, TX

Skills

  • Process Improvement
  • Meticulous Record Keeping
  • Superior Communicator
  • Resource Coordination
  • Meeting facilitation
  • Budget Administration
  • Client Relationship Management
  • Contract Review/Development
  • Budgeting/Cost Control
  • Problem Analysis/Resolution

Websites

Additional Information

2021-2022 Served as co-chair of the Medical City Fort Worth Employee Advisory Group

Notary Public

Timeline

PROGRAM ADMINISTRATOR-GRADUATE MEDICAL EDUCATION

MEDICAL CITY FORT WORTH

CONTRACTS ADMINISTRATOR

MEDICAL CITY FORT WORTH

ADMINISTRATIVE ASSISTANT/PROJECT AIDE

WADE TRIM

SALES TRAINING COORDINATOR/EXECUTIVE ADMINISTRATIVE ASSISTANT

SMITH&NEPHEW

Contract Administrator

ALCON

Senior Administrative Assistant II

ALCON

Master of Science in Healthcare Management -

Colorado Technical University

Bachelor of Business Administration, Marketing -

The University of Texas, Arlington, TX

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Karyn Crutchfield