Kasandra Carrillo
Las Vegas,NV
Summary
Highly organized mid-level professional with a Bachelor’s Degree in Communications from UNLV. Areas of expertise include public speaking, project management, and print content development. Possessing exceptional writing and editing skills, and versed with a range of communications solutions and technologies. Skilled sourcing specialist adept at overseeing bidding processes, documentation and reporting. Disciplined professional with strong communication, organizational and planning abilities. Offering several years of experience in the field. Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Overview
20
20
years of professional experience
Work History
Purchasing Specialist
Clark County Water Reclamation District
Las Vegas, NV
07.2020 - Current
- Manage and track managers and supervisorss calendar; assist with coordination meetings, meeting minutes, agendas, and scheduling
- Accounting for various projects and bills; paying invoices and setting up purchase orders in Oracle Financials
- Customer service; addressing customer complaints; guiding customer calls to correct supervisors
- Assist managers with day to day operations
- Setting up Suppliers in Oracle Financials
- Analyzing daily reports
- Preparing and reviewing division budget
- Processing purcahse orders.
Senior Office Specialist
Department of Aviation - Clark County
Las Vegas, NV
07.2015 - 01.2020
- Manage and track Construction Managers calendar; assist with coordination meetings, meeting minutes, agendas, and scheduling
- Scheduling training for inspectors; meeting and travel arrangements; project planning; understanding concepts
- Work with contracts for projects; send for signatures; update status of projects; assign projects in project management system; track projects and timelines; update status of various projects through Airport Projects (DOA project management system)
- Administrative duties for Construction Manager, Project Managers, Inspectors, and Project Coordinators
- Work with other departments and divisions for construction information for projects
- Process submittals for various civil and architectural projects; transmit materials to engineering/design team and contractors; warehouse work orders for material requests and scheduled pick-ups
- Works with contractors in project site weekly meetings and site inspections; prepares agendas, holds meetings, takes meeting minutes, distributes meeting minutes to attendees, answers questions, helps contractors find correct forms for various project needs
- Reviews and attaches insurance documentation for various projects to create purchase requests (PR’s) to obtain project purchase orders for payments
- Attaches insurance information and approval through Procore and SAP
- Pulls BOCC agenda items to add with PR’s
- Creating Maximo orders & DTR’s; Setting up purchase requisitions, comparing contract amounts and pulling correct paperwork for purchasing; Creating spreadsheets, updating, and maintaining different reports for the division; processing and assignment of Request of Quotation, and inputting bids into Maximo for approval
- Works in Procore on a daily basis for project management; submits and transmits information through software to contractors and project managers/coordinators; certifications for Procore for Project Management
- Work with Contract Administrators for distribution of project contracts; answer questions to public and direct them on McCarran Doing Business site; notify contractors through project management software of any contract/milestone changes regarding specific projects; helps Contracts in the distribution of conformed documents to contractors
- Interact with various government divisions and departments on a daily basis for construction review; work with downtown government center, FAA, TSA, airport divisions (facilities, airside operations, terminal operations, directors office, business office and landside)
- Assist in administering multiple CCDOA contracts that are associated with CCDOA construction projects
- Assist with inter-office memos, transmittals, and letters; prepare letters and reimbursement/check request memos; Proof read evaluations, prepare and sort/file daily project correspondence, prepare and proofread meeting agendas
- Proof reading evaluations and disturbing them to correct supervisors/departments
- Helping with the processing of keys and lock change requests for tenants, employees, and airlines
- Distributing information for safety training, incident reports, and other various training policies and procedures; working with and communicating information to various divisions and government agencies
- Assisting with inter-office memos; working with employee FMLA; handling of disciplines to route for signatures and filing
- Records coordinator, maintaining employees’ records and keeping division up to date; clarifies terminology to various staff within Facilities
- Customer service and helping implement McCarran’s Customer Service Program-MAYS
- Helping out with special projects and meetings; PC Air Operations training coordination and manual preparation for station managers of airlines; coordinated meeting and training times and locations; helped with jet bridge lever issues, implementing meetings with airline station managers
- Signatory for badges and SIDA decals for division
- Works in Microsoft Office, Adobe Reader, Outlook, SAP, Maximo, Procore, Airport Projects and AMS.
Assistant Community Manager
Mark Taylor Residential - Allegro at La Entrada Apartments
Henderson, NV
09.2014 - 07.2015
- Customer service, collections, reporting, community involvement (cleaning highways, sponsoring classes, etc.), involved with accounting (processes accounts payables and receivables), processes invoices and fees, administering contracts and rental agreements, auditing resident files and vendor contracts
- Resident retention, outreach marketing, promoted to an A-Team Leader (representing the company and helping co-workers)
- Conducting and reviewing professional service contracts for leases and contractors/vendors; helped in property construction/takeover reviews/plans; Preparation of contracts and follow through of changes (additions or actions needed to be taken) through contract administration; Review and administer contracts with leases and vendors
- Training employees and keeping them informed of new ideas/protocols; held training classes and seminars for new and existing employees to become up to date on policies and procedures; holding and conducting meetings with various levels of management and meeting with vendors
- Overseeing leasing and files, scanning all files, approving all files, posting rent, preparing and sending invoices, property reports and weekly excel reports, scheduling walk troughs with vendors and residents, creates accurate and up-to-date files and records for property projects; write and administer employee reviews
- Creating property budgets, updating and computing spreadsheets, maintaining financial data, processing and compiling monthly and weekly reports; prepare narrative reports about property status and budget
- Prepared standard legal documents for contracted vendors and residents
- Review and processed invoices; in charge of accounts payable and receivables; preparing and maintaining property budget; setting up new accounts
- Used various property management software and Microsoft office plus Visio to create multiple documents
- Property take over team leader; worked on project planning; liaison between new property and previous property staff, move in and move out resident inspections.
Food and Beverage Manager
Aliante Casino
Las Vegas, NV
05.2013 - 11.2013
- Managing over 86 employees, scheduling for staff and scheduling training and orientation dates for new hires, ordering and invoices, auditing, track beverage logs, negotiate with outside sale representatives for best pricing and products, review payments and products
- Customer service, managing conflicts, management, organizing office and employee functions
- Overseeing pool staff and sales, responsible for conducting interviews and reviewing applications
- Conducting employee reviews/evaluations
- Holding meetings for staff on daily basis to review shift work, new/changes to schedules, and any changes to policy and procedures; member of safety committee and attended monthly meetings.
Assistant Manager
Colonial Properties Trust - Colonial Grand Apartments
N Las Vegas, NV
04.2012 - 04.2013
- Accounts receivables, posting of rent, 5 day pay or quit preparations, processing and collecting property collections
- Meet with various levels of management to discuss property take overs and newly remodeled apartment homes; set up meetings and travel arrangements for upper management
- Communicated with various contractors and vendors for property and site needs; used various software systems including Oracle for accounting/budget related needs and Primavera for project scheduling functions
- Integrated key system of keys for apartments into key fob system; set up vendor contract in system
- Customer service, management, planning community activities, auditing/inspections; Review and administer contracts with leases and vendors; administer policies and procedures to contractors and staff
- Analyzing and implementing community policy and procedures; conducting safety meetings with staff and going over annual inspection reviews and requirements.
Senior Assistant Community Manager
Alliance Residential - Broadstone Sonata/Ravello
N Las Vegas, NV
10.2010 - 04.2012
- Accounts receivables, accounts payables, posting of rent, collections, 5 day pay or quit preparations, preparing budgets and reports, narratives, financials and accruals
- Opening lease-up properties; working with construction team, property management team, contractors and vendors; managing new construction properties; opening up lease up properties; setting new budgets, reviewing and managing staff schedules, selection of new construction items; use of construction project software to manage startup of new apartments
- Ordering and tracking inventory for new property set-up; new construction experience for ground breaking properties and property take overs/remodels; holding business presentations on coordination and follow up progression schedules and timelines
- Establishing relationships with contractors and vendors; review and administer contracts with leases and vendors
- Customer service, management, solving difficult situations, promoting a team environment; communicating with various agencies and organizations; write and administer employee reviews; training staff and hiring staff
- Property take over team, lease up property specialist, training team members, fill in community manager for take over properties, work with construction for new properties, coordinating schedules and property/construction agendas prepared standard legal documents for contracted vendors and residents
- Quarterly property inspections (fire & standard quality control).
Assistant Community Director
Lewis Op Corp - Crystal Cove Apartments
Las Vegas, NV
07.2007 - 02.2008
- Customer service, handling and resolving resident complaints, organizing resident functions
- Managing leasers, leasing apartments, filing, office duties
- Accounts receivables, dispositions of move ins and outs
- Reviewing and helping create property budget
- Tracking and processing legal dispositions
- Assists Community Manager with staffing tasks and any administrative duties.
Business Manager
ConAm - Coronado Bay Club
Las Vegas, NV
10.2004 - 07.2007
- Filing, Proficient in paper work, Proofing paperwork and files; basic office duties; plan and administer property work and assignments
- Sending reports to corporate for month end; setting up meetings and conducting business presentations with upper level management and various vendors/contractors; prepared narratives and property budgets
- Implementing and carrying out new construction plans for new properties; working with new construction team and staff to insure efficient and timeliness of project plans; staying within budget and making schedule changes when necessary
- Opening lease-up properties; working with construction team, property management team, contractors and vendors; managing and sticking to timelines for project completions for goals set by fe-managment team
- Property inspections, resident ready units, annual safety inspections, property walks with owners/executive level management, and team inspections
- Review and administer contracts with leases and vendors; write and administer employee reviews
- Establishing relationships with contractors and vendors; Ordering and tracking inventory for new property set-up
- Posting rent, Bank deposits, Leasing Apartments, Customer service
- Promoted from Assistant Manager to Business Manager within a year to open new lease up property for new construction; top employee in company for due diligence and delinquency for collection of outstanding accounts and rent
- Training and conducting courses for new hires and current employees; top leaser award and delinquency awards.
Education
Bachelor of Arts Communications Studies -
University of Nevada, Las Vegas
01.2009
Associate of Arts General Communications Studies -
Community College of Southern Nevada
01.2006
Skills
- Public speaking
- Project management
- Print content development
- Writing
- Editing
- Communications solutions
- Technologies
- Cost-reduction strategies
- Budget Planning
- Price Analysis
- Vendor Relationship Management
- Supply Chain Optimization
- Pricing Structures
- Procurement
- Strategic Sourcing
- Strategic Marketing
- Accounts Payable
- Inventory Management
- Data organization
- Payroll assistance
- Scheduling
- Contract Negotiation
- Negotiation
Employment Gaps
- Full time student
- Maternity Leave
- Covid-19
Other Experience
- Proficient in Software programs: Microsoft Word, Excel, PowerPoint, Outlook, Access, Visio, Acrobat, Adobe Reader, Kronos, Oracle, SAP, Maximo, Doorkey, PROCORE, AMS, Documentum, Primavera, Yardi, MRI, Rent Roll, POS, and Agilysys
- Methods & Practices (brainstorming, ideas, collaboration, cross functions, and framework development)
- Creative, communication/people skills, organized and detailed, research studies, statistical data research, market analysis, vendor relations contract negotiations, knowledge of construction administration and terminology, contract implement, professional service contract administration
- Certificates in Software PROCORE: Core tools, Project management, Quality & Safety; Certificates from UNLV: Business Writing, Time Management, & Emotional Intelligence, How to Deal with Disagreements, Conflicts, and Confrontation
- Public Speaking events, conducting seminars, and hosting training courses.
- Analyzed Consumer Behavior Research Studies; gathering information and conducting Market Surveys; Research and Development
- New construction management; acquisitions property team
Timeline
Purchasing Specialist
Clark County Water Reclamation District
07.2020 - Current
Senior Office Specialist
Department of Aviation - Clark County
07.2015 - 01.2020
Assistant Community Manager
Mark Taylor Residential - Allegro at La Entrada Apartments
09.2014 - 07.2015
Food and Beverage Manager
Aliante Casino
05.2013 - 11.2013
Assistant Manager
Colonial Properties Trust - Colonial Grand Apartments
04.2012 - 04.2013
Senior Assistant Community Manager
Alliance Residential - Broadstone Sonata/Ravello
10.2010 - 04.2012
Assistant Community Director
Lewis Op Corp - Crystal Cove Apartments
07.2007 - 02.2008
Business Manager
ConAm - Coronado Bay Club
10.2004 - 07.2007
Bachelor of Arts Communications Studies -
University of Nevada, Las Vegas
Associate of Arts General Communications Studies -
Community College of Southern Nevada
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