Kashawna Griffin
Burlington,NC
Summary
Professional, with a strong background in C- Suite Executive support. Adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
13
13
years of professional experience
Work History
Executive Assistant
OCHIN
01.2024 - 03.2025
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
Executive Assistant
John Deere
03.2022 - 01.2024
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Collaborated on special projects to improve overall business operations within the organization efficiently.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Assistant and HR Recruitment Coordinator
National OnDemand
11.2020 - 03.2022
- Directly support CEO, COO and Vice president of National OnDemand Corporate office with great attention to detail.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintain an extremely active calendar of meetings for multiple senior level executives simultaneously
- Arrange complex and detailed travel plans, itineraries, and agendas and manage expense reports
- Organize company wide events
- Assist with the incoming and outgoing mail system as well as receiving packages from FedEx and other vendors
- Expertly perform clerical tasks and prioritize correspondence, allowing the executives to focus on decision-making and higher-level responsibilities for the company
- Writing and editing emails, drafting memos and preparing communications on the executive's behalf
- Act as a gatekeeper to higher office management while working independently with no supervision
- Manage third-party contract agencies (Indeed) to include candidate interests, applicant qualification follow ups, and notifications of when a candidate applies through indeed.com
- Orchestrate the new hire onboarding process - I am solely responsible for the onboarding process of every candidate that starts with NATIONAL OnDemand
- Manage employee onboarding process with the Applicant Tracking System (ATS) -Clear Company
- Assist and provide clerical support to the Director of Human Resources when needed
- Served as a liaison between departments to facilitate effective communication throughout the company.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Facilitated training and onboarding for incoming office staff.
- Facilitated onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Supported HR activities, facilitating hiring process by scheduling interviews and liaising with candidates.
- Fostered positive work environment, organizing team-building activities and events.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Wrote reports, executive summaries and newsletters.
HR Generalist
CACI
07.2018 - 11.2020
- Revamped processes geared toward the management, leadership, guidance, and solutions of vacant job openings while synchronizing consistency across the department by way of the creation and updating of SOP's (Standard Operating Procedures)
- Saved the department thousands of dollars with the processing of Time off awards and bonuses; balancing the department budget and avoiding the expected loss in funding
- Create master spreadsheets for the team to successfully manage the interview and on boarding processing more effectively
- Contributed to 80% of the growth of the HR office during a time of low office personnel due to promotions, by employee placement stemming from the Interviews of potential applicants on experience, skills, and education
- Encourage office progression by Coaching, reviewing, and delegating work to new team members and team members in need of training
- Work to achieve major impact goals on the department improvement of standard operating procedures
- Ensured compliance with labor laws, reducing legal risks through regular policy reviews and updates.
- Reviewed and screened applicant resumes to identify qualified candidates.
- Served as a trusted advisor to employees at all levels of the organization regarding career development, workplace policies, and conflict resolution.
- Planned and managed recruitment activities for new hires using strategic personnel, staffing, and position management practices.
- Streamlined HR processes for increased efficiency and reduced administrative workload.
- Enhanced workplace culture by promoting diversity, inclusion, and open communication initiatives.
- Developed and implemented onboarding and orientation programs for new employees.
- Collaborated with managers to identify and address employee relations issues.
Lead, Senior Executive Administrative Assistant
CACI
08.2015 - 07.2018
- Served as travel coordinator for the Director, arranging for both domestic and international travel
- Served as a supervisor for two manager level EA's and trained a host of others
- Managed the calendars and daily schedule and routines for the Chief and Deputy Chief of the department
- Assisted in preparing and proofreading executive reports for accuracy and clarity.
- Proactively increased office productivity by providing first hand access to computer systems and databases for employees, therefore streamlining the process of getting technical guidance from IT, close support
- Executed confidential tasks for senior executives, maintaining utmost discretion.
- Ensured timely completion of projects by tracking progress and deadlines.
- Assisted in onboarding new employees, ensuring smooth integration into the team.
- Managed procurement of office supplies to support uninterrupted operations.
- Prepare briefing binders for directors on upcoming talking points for meetings and conferences
- Maintained utmost confidentiality while handling sensitive information related to company data and personnel matters.
- Independently working to edit and prepare office correspondence while utilizing strong written and verbal communication skills
- Facilitated interdepartmental communication by serving as a liaison between executives and their respective teams or departments.
- Boosted staff morale through effective recognition programs that acknowledged employee achievements regularly.
- Developed detailed meeting agendas, resulting in more productive discussions among team members and decisionmakers.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Worked with senior management to initiate new projects and assist in various processes.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Executive Administrative Assistant
General Dynamics
07.2014 - 08.2015
- Deliver friendly and knowledgeable customer service to employees and junior level assistants under my training
- Communicate effectively and often directly on behalf of the Directors office
- Prioritize on ad hoc assignments in an effort to stay ahead of deadlines
- Successfully display resolution of critical decisions with a hands-on approach
- Prioritizes conflicting needs, handle matters expeditiously and proactively then providing a follow-up to assure successful completion, often with deadline pressures
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Handled scheduling for executive's calendar and prepared meeting agenda and materials.
- Seamlessly interacted with colleagues to plan and complete special projects.
- Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
- Used software to coordinate meetings, appointments, and tasks senior executives.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Updated and maintained confidential databases and records.
- Coordinated events and worked on ad hoc projects.
- Volunteered to help with special projects of varying degrees of complexity.
Executive Administrative Assistant
CACI
10.2012 - 06.2014
- Worked with company share point developers to orchestrate and execute the transfer of knowledge, resources and data collection for the development of the new department wide language program
- This program was presented to congress and included hands on collaborative efforts with creating and testing the SharePoint site along with launching the site through testing with various users
- Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
- Develop performance metrics to identify deficiencies and address challenges
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed.
- Establish and align resource and data management objectives to program managers in an effort to effectively meet Directorate's goals
- Drafted professional correspondence on behalf of executives, fostering strong relationships with clients and partners alike.
- Continuously provide individually tailored support to the director
- Coordinated events and worked on ad hoc projects.
- Increase morale by maintaining partnerships and relationships department wide
- Facilitate and host conferences of over 100 people for strategic plans and quarterly discussions
- Utilize Microsoft office multimedia products to collaborate, format, design, and disseminate a range of publication consisting of visuals such as graphs, charts, illustrations, and graphics for special projects
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
- Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
Document Analyst
Mantech
03.2012 - 10.2012
- Perform cross referencing and indexing to maintain files in centralized records units within the Highview database
- Prioritize and assign specific tasks to colleagues for daily routine work within the process of scanning documents
- Check documents for incomplete processes before continuing with the re-con
- Prepare documents for scanning by separating and categorizing according to document type
- Perform quality control techniques to assure clarity and precision in graphics
- Compare processed graphic to original image for image inspection
- Make adjustments to graphics to edit image clarity, color, organizational lay out, font size, and editing out any unwanted marks, and paper folds
- Develop monthly metric report to management by maintaining records of scanned, reviewed, and quality checked documents through spreadsheet format using Microsoft Excel
- Maintain and update hard copy and electronic file records
- Imported electronic documents into document management system and updated document and record master database.
- Trained new employees on proper documentation techniques and processes, fostering a culture of excellence within the organization.
- Conducted regular audits on documentation systems to identify areas for improvement and maintain accuracy.
- Ensured consistency in company branding by adhering to established style guidelines across various types of documents.
- Safeguarded intellectual property rights through diligent monitoring of copyrighted materials usage in company documentation.
- Managed sensitive data securely by following strict confidentiality protocols while handling classified documents.
- Implemented document control procedures to ensure compliance with organizational policies and industry standards.
- Scanned, filed and transmitted various documents and adhered to digital filing procedures.
- Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
- Proofread filenames, titles and submittal details to streamline submittal and avoid rejection.
Access Control Specialist
Northrop Grumman
11.2011 - 03.2012
- Greeted guests professionally and courteously to cultivate welcoming atmosphere while making safety top priority.
- Kept check-in area clean and neat at all times.
- Checked identification of persons entering and exiting facility to eliminate unauthorized visitors.
- Patrolled and monitored premises in company vehicle, on bicycle, and by foot.
- Checked credentials and identifying paperwork for all incoming employees and visitors.
- Investigated complaints and documented findings.
- Completed hourly patrols of facility, grounds and perimeter.
- Screened bags with physical inspections, wands, and x-ray technology.
- Updated shift logs and produced daily reports to document security activities and specific incidents.
- Examined doors, windows and gates to verify security.
- Enforced security policies and removed violators and unauthorized individuals from premises to maintain safe environment.
- Recorded observations and occurrences and interviewed witnesses to complete and submit incident report.
- Monitored CCTV cameras and alarm systems for security breaches.
- Responded quickly to emergency situations to assess and deflect issues.
- Communicated with security team and building supervisors using two-way radios, mobile phones and other technological devices.
- Wrote detailed reports of all security breaches and investigations.
- Generated comprehensive reports detailing analysis of facility vulnerabilities, recommending strategic improvements for bolstering overall security posture.
- Performed troubleshooting tasks on faulty hardware components related to door locking mechanisms or card reader devices, minimizing downtime due to technical issues.
- Enhanced security by implementing access control systems and procedures in various facilities.
Education
Bachelor's - Clinical Psychology
Coppin State University
05.2010
Skills
- Organizational Skills
- Data Entry
- Customer Service Oriented
- Coaching
- Performance Management
- Data Collection
- Data Management
- Excellent Written and Verbal Communication Skills
- Office Administration
- Excel
- Microsoft Office
- Recruiting
- Technical support
- Personal assistant experience
- Interviewing
- SharePoint
- Research
- Human resources
- Meticulous attention to detail
- Expense reporting
- Calendar management
- Database management
- Excel spreadsheets
- Document preparation
- Schedule management
- Project management
- Staff management
- Filing and data archiving
- Business administration
- Strategic planning
- Business correspondence
- Conflict management
- Presentation development
- Software knowledge
- Spreadsheet tracking
- Report writing
- Conference planning
- Social media management
- Task delegation
- Self-starter
- Articulate and well-spoken
- Reliable and responsible
- Honest and dependable
- Critical thinking
- Travel arrangement coordination
- Analytical thinking
- Team leadership
Timeline
Executive Assistant
OCHIN
01.2024 - 03.2025
Executive Assistant
John Deere
03.2022 - 01.2024
Executive Assistant and HR Recruitment Coordinator
National OnDemand
11.2020 - 03.2022
HR Generalist
CACI
07.2018 - 11.2020
Lead, Senior Executive Administrative Assistant
CACI
08.2015 - 07.2018
Executive Administrative Assistant
General Dynamics
07.2014 - 08.2015
Executive Administrative Assistant
CACI
10.2012 - 06.2014
Document Analyst
Mantech
03.2012 - 10.2012
Access Control Specialist
Northrop Grumman
11.2011 - 03.2012
Bachelor's - Clinical Psychology
Coppin State University
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