Katarzyna Grzesiuk
Executive Assistant
Springfield,MO
Summary
Experienced Management Assistant with a demonstrated history of working in the government administration, providing high-level administrative support to Government Officers and other top executives. Exceptional multitasking abilities and meticulous attention to detail ensure efficient task completion. Enthusiastic, reliable, and possessing strong organizational skills. Self-motivated with a solid work ethic, capable of working independently and collaboratively in team environments while delivering excellent customer service. Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
Overview
18
18
years of professional experience
3
3
years of post-secondary education
Work History
Executive Assistant to the Chief Executive Officer
Advanced Digital Broadcast (ADB)
09.2023 - 05.2024
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Created expense reports, budgets, and filing systems for management team.
- Boosted morale with event planning and coordination of company-wide functions, celebrations, or gatherings.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
Management Assistant
US Embassy Baghdad/Baghdad Diplomatic Support Center (BDSC)
5 2015 - 12.2022
- Provided administrative support to BDSC Director and Deputy; monitoring all Management related activities, reports, and projects
- Led VIP visits for the State Department, Department of Defense, and Coalitions Alliance
- Assisted with various areas of logistics support for DoD personnel and the large interagency at BDSC
- Assisted in the USG oversight of a multi-million dollar contractor that provides essential life support services to all BDSC tenants
- Monitoring the contract for Expediting Services for over 3,000 personnel arriving/departing Baghdad International Airport
- Served as Community Liaison at BDSC, organizing numerous big events (for =/- 2000 people) to enhance the population's collaboration, morale and welfare
- Supervised property team of 10 locally hired and other office personnel in their daily duties, assigning special projects and monitoring their performance
- Draft project implementation/status reports and management notices
SGSO Assistant/Sub Cashier
US Embassy Warsaw, Poland
01.2011 - 05.2015
- Served as the secretarial assistant to the Supervisory General Services Officer (SGSO), performing the full range of clerical, procedural, and administrative support functions
- Assigned as Post Credit Card Coordinator's assistant
- Assisted the Post Language Officer with monitoring the language program
- Supported Procurement team with organizing Embassy Events and VIP visits
- Sub Cashier for the General Services Office, maintaining appropriate levels of petty cash for GSO needs and controls local currency cash advances
- August 2012 – November 2014 performed three temporary assignments to US Mission Baghdad to support Management Office in daily operations.
Administrative Clerk
US Embassy Warsaw, Poland
07.2008 - 01.2011
- Assisted internal staff with clerical and administrative needs to maximize efficiency and team productivity
- Organized staff meetings for GSO officers, and coordinated availability of conference rooms for participants
- Received and routed business correspondence to the correct departments and staff members
- Maintained residential key log (for over 100 residences)
- Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels
- November 2010 – July 2011 performed temporary duty at US Embassy Baghdad at the General Services Office.
Switchboard Operator
US Embassy Warsaw, Poland
07.2006 - 07.2008
- Directed incoming calls to internal personnel and departments
- Liaison between Polish Telecommunications vendors and US Embassy Warsaw
- Updated internal US Embassy Telephone Directory and other telephone lists
- Maintained records of over 100 residential telephone bills and related documentation.
Education
Bachelor Degree in Marketing And Management -
10.2000 - 05.2003
Skills
Administrative Support Specialist
Organization and Time Management
Project Management
Event Planning and Organizing
Strategic planning
Fluent English
Office Administration
Executive Support
Travel Arrangements
Customer Service
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimeContract WorkLocation Preference
On-SiteRemoteHybridImportant To Me
Work-life balanceHealthcare benefitsCareer advancementPersonal development programsTeam Building / Company RetreatsCompany CultureWork from home optionLanguages
Polish
Native or Bilingual
English
Full Professional
Timeline
Executive Assistant to the Chief Executive Officer - Advanced Digital Broadcast (ADB)
09.2023 - 05.2024
SGSO Assistant/Sub Cashier - US Embassy Warsaw, Poland
01.2011 - 05.2015
Administrative Clerk - US Embassy Warsaw, Poland
07.2008 - 01.2011
Switchboard Operator - US Embassy Warsaw, Poland
07.2006 - 07.2008
Finance Management Business And Marketing School - Bachelor Degree in Marketing And Management ,
10.2000 - 05.2003
Management Assistant - US Embassy Baghdad/Baghdad Diplomatic Support Center (BDSC)
5 2015 - 12.2022