Summary
Overview
Work History
Education
Skills
Languages
Software
Timeline
Generic

Katarzyna Szczuka

Bayside

Summary

Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills.

Overview

8
8
years of professional experience

Work History

Executive Assistant

Mazs Realty LLC
02.2018 - Current
  • Streamlining executive communication by managing emails.
  • Paying and recording bills as directed.
  • Maintaining confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Recording credit card transactions per given breakdown into correct categories.
  • Scanning and entering physical bills into correct categories/folders.
  • Preparing lease/renewal agreements for tenants from various managed buildings totaling to 296 apartments.
  • Communicating with tenants as needed.
  • Occasionally acting as a real estate agent by meeting potential tenants during vacant apartment showings.
  • Tracking initial/additional security deposits for tenants.
  • Reconciling monthly Quickbooks/Appfolio cash flows for each company/building with bank account statements.
  • Improving office efficiency by implementing new filing systems and document management processes.
  • Assisting in the development of company policies and procedures, contributing to a more organized work environment.
  • Managing office inventory, tracking supplies and placing orders to ensure smooth daily operations.
  • Handling payroll processing tasks accurately while maintaining strict adherence to deadlines for timely payments.
  • Calculating and paying quarterly/yearly NYS-45, Form 941, Form 940, IT204
  • Preparing W2's and 1099's for vendors
  • Proactively identifying areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
  • Handling confidential and sensitive information with discretion and tact.
  • Answering high volume of email inquiries and initiated actions to respond or direct messages for managers
  • Facilitating training and onboarding for incoming office staff.
  • Creating and managed office systems to efficiently deal with documentation.
  • Handling incoming and outgoing mail and email.
  • Screening business voicemail and directing to appropriate party.

Kubus Photo Lab

Andrzej Redziniak
08.2017 - 01.2018
  • Improved customer satisfaction by providing high-quality photo services and maintaining a clean, organized lab environment.
  • Managed inventory and supplies, ensuring optimal stock levels for uninterrupted production and service delivery.
  • Maximized sales opportunities by promoting additional products and services to clients during consultations.
  • Provided exceptional customer service by addressing concerns quickly and effectively resolving any issues that arose.
  • Trained and supervised staff members, resulting in a knowledgeable team capable of consistently meeting customer needs.

Cafe Rochelle

Mariusz Kulesza
05.2016 - 06.2017
  • Improved customer satisfaction by providing exceptional service and promptly addressing inquiries.
  • Managed daily cafe operations, ensuring efficiency and seamless customer experience.
  • Trained new staff members on cafe policies and procedures for consistent service quality.
  • Enhanced overall cafe atmosphere with a focus on cleanliness, organization, and visual appeal.
  • Resolved customer complaints professionally while implementing corrective actions to prevent future issues.
  • Oversaw cash handling, daily financial reporting, and reconciling discrepancies for accurate bookkeeping.

Education

Bachelor of Arts - International Criminal Justice & Computer Science

John Jay College of Criminal Justice of The City University of New York
New York, NY
06.2024

Skills

  • Office Management
  • Expense Reporting
  • Database Management
  • Customer Service
  • Mail Management
  • Meticulous Attention to Detail
  • Information Confidentiality
  • Payroll
  • Strong Problem Solver
  • Executive Support
  • Bookkeeping
  • Document Preparation

Languages

English
Native or Bilingual
Polish
Native or Bilingual

Software

Quickbooks, Appfolio, RIS, Microsoft Word

Timeline

Executive Assistant

Mazs Realty LLC
02.2018 - Current

Kubus Photo Lab

Andrzej Redziniak
08.2017 - 01.2018

Cafe Rochelle

Mariusz Kulesza
05.2016 - 06.2017

Bachelor of Arts - International Criminal Justice & Computer Science

John Jay College of Criminal Justice of The City University of New York

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Katarzyna Szczuka