Kate McClellan
Bronxville,NY
Summary
Self-directed event professional with over 15 years of experience creating unforgettable events. Strategic and detailed self starter and team oriented with organizational skills for on-time, under-budget event completion. Organized and ambitious planner with expertise in managing costs and budgets while establishing partnerships with vendors for optimal savings. Creative and decisive leader.
Overview
22
22
years of professional experience
Work History
Independent Event Planner
Consultant To Various Organizations
Bronxville, United States
02.2007 - Current
- Provide local and destination personalized event services for corporate and social events.
- Services include; start-to-finish, day of management, vendor sourcing and selection, contract negotiation.
- Planned and organized events with budgets up to $100K.
- Attend to start-to-finish details with clients.
- Superior vendor management, creating solid relationships for consistent dependable service.
- Maximize budgets with creative solutions.
- Plan and negotiate F&B, A/V requirements, amenities, ground transportation, tours, itineraries and related responsibilities and task to stay within budget and timeline.
- Spearheaded B2B technology product launch for five national cities, Paris and London.
Special Events Director
Neuman Kitchens
New York , New York
02.2003 - 02.2006
- Provide clients full service catering and event planning executing one-of-a-kind events for corporate and social clients.
- Conduct multiple events simultaneously, managing logistics, budgets and staffing
- Responsible for managing event set-up, execution and break down, overseeing on-site logistical support team and vendors.
- Grew event department revenues by 25%.
- Collaborate with Chef creating innovative cost effective menus to maximize profits.
- Managed staff in size up to 50 on site, supervised junior planner.
- Established excellent rapport with clients creating loyal customers and referrals.
Event Marketing Manager
The Hearst Corporation, Hearst Magazine Division
New York, NY
01.2000 - 02.2003
- Managed simultaneous VIP luncheons, annual sales meetings and advertising events for president, executive team and Hearst Magazines 25 magazine titles.
- Presentation of event ideation, proposed venue, celebrity speakers, menus, personal gift selection and decor to executive team.
- Effective individual worker and team player assisting with event marketing team of five.
- Served as onsite manager at events; organized and supervised event set-up, interacted with facility management, coordinated and briefed speakers, directed internal staff and oversaw registration process.
- Prepared detailed event timelines for staff and vendors to ensure accurate delivery of event specifications.
- Assisted Accounting in final closeout of reconciling and billing.
- Spearheaded executive, publishers and editors retreat, Four Seasons Scottsdale; site selection, contract negotiation, lodging, event space, and F&B for three day retreat. Organized off site restaurant buyout, entertainment contracts, on and off-site leisure activities.
Education
Bachelor of Arts - Communications And Advertising
Washington State University
Pullman, WASkills
Creativity and AdaptabilityTalent BookingMeeting PlanningStrong Attention To DetailAbility To PrioritizeExcellent Verbal and Written Communications SkillsPresentation SkillsManagement Event Planning
Contract negotiations
Contract negotiations
Logistics Management
Meeting planning
Event sales
Vendor and contract negotiations
Time management
Branding
Budget Management
Sponsorship development
Vendor relationship management
Marketing and promotions
Budgeting
Staff Management
Client meetings
Vendor management
Budget development
Menu planning
Scheduling
Project Management
Volunteer Management
Executing High Touch and VIP Events
Detail Oriented
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Independent Event Planner
Consultant To Various Organizations
02.2007 - Current
Special Events Director
Neuman Kitchens
02.2003 - 02.2006
Event Marketing Manager
The Hearst Corporation, Hearst Magazine Division
01.2000 - 02.2003
Bachelor of Arts - Communications And Advertising
Washington State University