KATHERINE WHITE
New Smyrna Beach,Florida
Summary
Organized and dedicated administrative professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks and projects. Self-motivated work ethic to perform effectively in independent or team environments.
Overview
12
12
years of professional experience
1
1
Certification
Work History
Administrative Assistant
The Florida Senate: Senate Administration
01.2021 - Current
- Prepare routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate
- Create, update and maintain the Senate's organizational charts weekly using Microsoft Visio
- Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices
- Oversee the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate
- Assist the Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation
- Maintain and update the Senate Administration Intranet using SharePoint.
Program Specialist
The Florida Senate: Senate Administration
11.2020 - 01.2021
- Oversaw and managed the Senate training program
- Provided training to Senators, Senate staff, new hires, and volunteers through the Senate training portal, Articulate, and LinkedIn Learning
- Offered administrative support and services to Senators and Senate staff
- Prepared routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate
- Created, updated and maintained the Senate's organizational charts weekly using Microsoft Visio
- Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices
- Oversaw the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate
- Assisted the Director and Deputy Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation
- Prepared, drafted, and proofed routine correspondence prior to the release to Senators and staff
- Drafted and maintained the Senate’s administrative policies and procedures
- Placed supply orders for Senate supplies and merchandise/memorabilia
- Senate Page Program Coordinator for 2019 and 2020 Sessions.
Office Administrator
The Florida Senate: Senate Administration
03.2019 - 10.2020
- Offered administrative support and services to Senators and Senate staff
- Prepared routine reports for Senators and staff using Excel Spreadsheets and data from the Florida Legislature’s MyHR system and reviews data to ensure information is complete and accurate
- Created, updated, and maintained the Senate's organizational charts weekly using Microsoft Visio
- Modifications are to reflect structural changes in the Senator’s district offices and Tallahassee-based offices
- Oversaw the Senate’s Service Recognition Program which highlights and recognizes staff’s achieved milestones with the Senate
- Assisted the Director and Deputy Director in conducting and coordinating daily activities including administrative functions, reports, research and special project preparation
- Prepared, drafted, and proofed routine correspondence prior to the release to Senators and staff
- Drafted and maintained the Senate’s administrative policies and procedures
- Placed supply orders for Senate supplies and merchandise/memorabilia
- Senate Page Program Coordinator for 2019 and 2020 Sessions.
Human Resource Specialist
Department of State: Division of Administrative Services
10.2016 - 02.2019
- Administered the Department's recruitment and hiring activities, including but not limited to, posting all job announcements in People First, monitoring status of open jobs and reviewing selection modules and new hire packets for completeness, accuracy and compliance with applicable statutes, rules, policies and procedures
- Processed the Department's Security Background Investigations of employees, contractors, volunteers and interns, as required per policy
- Provided technical assistance and training to hiring managers on recruitment, hiring and background screening procedures
- Participated in job fairs, attends briefings with local community partners and advocacy groups to promote recruitment and hiring diversity initiatives
- Prepared reports using data from the People First system, Impromptu, Skillsoft, and/or some other program; reviews data to ensure information is complete and accurate; conducts summaries, trend analyses or recommendations to requester
- Oversaw the maintenance of employment records in accordance with applicable retention schedules
- Schedules and prepares records for storage
- May assist with new employee on-boarding/orientation, including employment eligibility verification (i.e., I-9 and e-Verify) and in the administration of the Department's Skillsoft/Learning Management System and Classification.
Personnel Technician III
Department of State: Division of Administrative Services
10.2015 - 09.2016
- Oversaw and administered the Department's position classification functions
- Determined proper position classification and transaction type based on analysis of documentation and applicable class specifications and broadband occupational profiles
- Provided technical assistance to agency managers and staff in the preparation of position descriptions
- Prepared reclassification packages for submission to Department of Management Services
- Maintained up-to-date position description files
- Periodically audited position descriptions to ensure currency
- Processed all personnel actions and organizational changes in the People First system
- Oversaw the Department's performance planning and evaluation system processes
- Assisted managers with navigating the People First Performance and Talent Management module
- Assisted managers with creating SMART performance expectations
- Monitored compliance with performance expectation setting and evaluation deadlines
- Created, updated and maintained the Department's organizational charts monthly to reflect organizational changes
- Processed Level 2 criminal background checks, as required
- Conducted new employee orientation for Career Service, SES and SMS employees and prepared new hire personnel files
- Oversaw maintenance of employment records in accordance with applicable retention schedules
- Scheduled and prepared records for storage
- Prepared HR-related reports through the People First system.
Administrative Assistant II
Department of State: Division of Elections
02.2012 - 10.2015
- Assisted bureau chief in conducting and coordinating daily activities including administrative, scheduling and coordination, as well as report and special projects preparation
- Reviewed and created a variety of routine email correspondence, formalized letters, and special reports
- Updated and maintained bureau’s procedure manual using Microsoft Word
- Gathered information, investigated subject matter, and created display materials and spreadsheets for various bureau and division meetings and conference calls
- Scheduled, coordinated, and prioritized bureau meeting and event calendar using Microsoft Outlook
- Served as CCIS Administrator for the bureau
- Served as customer service liaison for the division including constant interaction with Supervisors of Elections, staff, and the general public
- Daily tracking of personal statistical reports using Excel Spreadsheets and Access Database
- Tracked and maintained the Address Confidentiality Program using DAVID, Voter Focus and CCIS software
- Maintained and distributed supply inventory, as well as created, organized, and maintained accurate electronic and hard copy files and inventory
- Bureau liaison with the department’s human resources department regarding coordination of applicant interviews, new hire formwork, as well as first day setup
- Data entry experience related to processing felon files, HSMV verifications, and death matches in large quality.
Education
Bachelor of Science - Family and Child Sciences
Florida State University
Tallahassee, FL12.2010
Skills
- Customer Service
- Data Entry
- Computer Skills
- Office Administration
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Excel spreadsheets
- Spreadsheet Management
- Scheduling and calendar management
Certification
Official Notary Public
Timeline
Administrative Assistant
The Florida Senate: Senate Administration
01.2021 - Current
Program Specialist
The Florida Senate: Senate Administration
11.2020 - 01.2021
Office Administrator
The Florida Senate: Senate Administration
03.2019 - 10.2020
Human Resource Specialist
Department of State: Division of Administrative Services
10.2016 - 02.2019
Personnel Technician III
Department of State: Division of Administrative Services
10.2015 - 09.2016
Administrative Assistant II
Department of State: Division of Elections
02.2012 - 10.2015
Bachelor of Science - Family and Child Sciences
Florida State University
Official Notary Public
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