Katelyn Adcox
Upland,CA
Summary
Highly-motivated Executive Administrative Assistant with 14 years of experience. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Well versed in managing office supplies, paperwork, and project needs.
Overview
16
16
years of professional experience
Work History
Administrative Assistant-Temp. Assignment
ADP Payroll Services
San Dimas, CA
01.2024 - 01.2024
- Received and matched clients’ reports and pay documents
- Ensured pay documents and reports satisfied all quality requirements
- Initiated corrective actions based on quality control standards
- Inserted applicable pay documents into envelopes using stuffing machines
- Packaged the clients’ pay documents along with applicable reports and CD ROM into envelopes or boxes
- Sorted envelopes and boxes in preparation for UPS/FedEx/courier pickup
Operations Support
ProSource Wholesale
Wildomar, CA
01.2023 - 12.2023
- Various Administrative duties
- Product/ Vendor file maintenance
- Vendor remittance
- Accounts Payable
- Showroom pricing management
Executive Administrative Assistant
Andersen Comm. Plumbing
La Verne, CA
12.2007 - 09.2021
- Accounts payable
- Utilized QuickBooks to input all payables and expenses/ produce monthly invoices, reports, and other deliverables
- Assisted HR with payroll/ onboarding/updating employee information
- Assisted CFO in bank reconciliation, expense reports, and bank deposits
- Offered assistance, collaboration and clerical support to Auditors throughout entire review process
- Obtained all Sub-Contractor insurance certificates
- Maintained all Business Licenses for all current and upcoming projects
- Prepared all credit applications for new Vendors
- Assisted in event planning efforts, executing successful corporate functions that bolstered brand image and network
- Greeted visitors upon their arrival; directed them to the appropriate destination or person
- Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy
- Responded to emails and other correspondence to facilitate communication and enhance business processes
- Managed inventory levels for office supplies, reducing waste while guaranteeing availability when needed
- Set up all communication devices for current and onboarding employees
- Answered high volume of phone calls and email inquiries
- Filed paperwork and organized computer-based information
- Fostered a positive work environment facilitating team-building activities
Education
Associate of Science - Behavioral Sciences
Mt San Antonio College
Walnut, CA06-2006
Skills
- Accounts Payable
- Quickbooks
- Invoice Processing
- Mail Handling
- Check Processing
- Memo Preparation
- Clerical Support
- Vendor Relations
- Spreadsheet Development
- Multi-Line Telephone Systems
- Multitasking and Prioritization
- Bank Reconciliation
- Highly Organized
- Resourcefulness
- Problem Solving
- Office Equipment Maintenance
- Tech-Savvy
- Computer Proficiency
- Accounting Support
- Dedicated Team Player
- Microsoft PowerPoint
- Microsoft Word
- Filing and Data Archiving
- File Organization
- Prioritization
- Customer Service
- Event Coordination
- Strong Interpersonal Skills
Timeline
Administrative Assistant-Temp. Assignment
ADP Payroll Services
01.2024 - 01.2024
Operations Support
ProSource Wholesale
01.2023 - 12.2023
Executive Administrative Assistant
Andersen Comm. Plumbing
12.2007 - 09.2021
Associate of Science - Behavioral Sciences
Mt San Antonio College
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