Summary
Overview
Work History
Education
Skills
Credentialing
Graduate Internship
Relevant Experience
References
Accomplishments
Websites
Certification
References
Timeline
Generic

Katelyn Gregory

Rochester,NY

Summary

Motivational leader and organizational problem-solver with advanced supervisory, team building and customer service skills. Experience stepping into roles and quickly making positive changes to drive company success. Focused on using training, monitoring and morale-building techniques to maximize employee engagement and performance. Leader that is driven by innovation and data driven measures to manage success.

Overview

11
11
years of professional experience
1
1
Certification

Work History

Manager of Chemical Dependency

Rochester Regional Behavioral Health
Rochester , NY
November - Current
  • Developed and Implemented new operations to accommodate immediate and same day access into Chemical Dependency services within Rochester Regional Chemical Dependency.
  • Led ambulatory teams to reduce patient wait time from three weeks to same day access, across Monroe county.
  • Standardized intake operations to create flexible staffing patterns to meet unpredictable patient volumes. Model avoided increasing overhead capacity and reinforced work life balance.
  • Fostered a safe and positive culture, as evidenced by maintaining staff retention, and measured positive staff feedback.
  • Developed and executed program development that implemented new delivery modalities for practice change of clinical preadmission visits; met clinical excellence and fostered person centered/ Trauma informed care.
  • Developed and and integrated the first formal Recovery Peer Specialist program of certified peers for OASAS ambulatory SUD programs.
  • Utilized data driven LEAN methods to decrease waste in procedures and maximize resources in order to routinely improve demand and financial volume across SUD levels of care.
  • Routinely utilized stakeholder/ staff and patient feedback to adjust and improve programming for operational satisfaction.
  • Initiated new projects that resulted in increased productivity of unique patients served across the RRH SUD Department.
  • Developed and executed intake process improvements to standardize data driven systems across 92 inpatient beds.
  • Assessed and executed operational metrics to support revenue integrity of the acute service line.
  • Participated with internal and external stakeholders to conduct LEAN initiatives/ root cause analysis to engage staff and referral sources in improving substance use treatment programs.
  • Key stakeholder in marketing plans to increase branding exposure and patient traffic, participating in media opportunities through television, radio and community presentations.
  • Project management; Assessed projects against budgets and timelines, keeping team and assignments on task.
  • Cultivated business partnerships to build lasting relationships with internal and external parties.
  • Coached, mentored and trained leaders in order to improve their job performance and meet targets.
  • Enhanced team member performance through use of strategic and tactical approaches, motivational coaching and training.

Associate Director of Peer Services and COTI

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
Clifton Springs, NY
01.2018 - 11.2018
  • Responsible for the daily operation of the Peer, HCBS and COTI program
  • Meeting agency and program compliance and fidelity in strategic business goals
  • Working in conjunction with Residential Director, Intake Department, Clinical Staff and the Senior Leadership team
  • Direct supervision- Providing supervision to over 40 employees, including peer specialists, clinicians, HCBS direct care providers and manager
  • Providing daily guidance and directive, team building and coordination of care with internal/ external providers; for the long term program sustainability
  • Responsible for supervision of subordinates around hiring, training, delegation of tasks and determination of workload, monitoring and evaluating performance through quarterly and annual performance evaluations and initiating corrective actions to ensure professionalism and productivity around performance
  • Project Management- Regular Participation in the development of new and innovative programs, through expansion of workflows and supporting policies and procedures
  • Responsible for program reporting and quality assurance measures in accordance with regulatory guidelines
  • Proficient computer skills to generate reports and produce electronic records
  • Ability to multi-task, with problem solving & time management skills and excellent written and verbal communication skills
  • Contribute to the development and implementation of program policies and procedures
  • Program Marketing & Development- Routine involvement in community outreach events and presentations; to develop, foster and maintain positive relationships with partnering providers
  • Create remarkable customer experiences using data driven evidence based practices
  • Develop and maintain positive and effective relationships with community groups, referral sources and service agencies amongst the five counties served
  • Execute on special projects to increase patient traffic.
  • Manage staff, financials and key performance indicators to facilitate business operations.
  • Mentor new employees on industry practices and business operations.
  • Facilitate one-on-one and group meetings with employees to review performance and provide feedback.
  • Provide real time guidance and support to staff in order to maximize their performance.
  • Ensured compliance with all applicable laws, regulations and policies related to the organization's operations.
  • Developed department performance goals and methods for achieving milestones.
  • Organized team activities to build camaraderie and foster pleasant workplace culture, including the support of work-life balance to improve staff morale.
  • Assisted senior leadership team in developing long-term strategic plans for the organization.
  • Drafted mission and vision statements to outline objectives and motivate employees.
  • Monitored budgeting, forecasting, planning and reporting activities of the department.
  • Successfully improved employment turnover through creating incentive and training programs.
  • Actively participated in external events such as conferences and seminars related to the company's field of activity.
  • Developed training programs for existing staff members as well as new hires.
  • Interviewed prospective employees and provided input to HR on hiring decisions.

Clinic Manager of Newark Outpatient Clinic

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
Newark , NY
01.2016 - 01.2018
  • Responsible for the day to day operation of a high quality treatment program that meets regulations, codes and accreditation standards at the local state and federal level.
  • Supervised subordinate personnel to include all hiring, training, determinations of workload and delegation of tasks, monitoring and evaluating performance through quarterly and annual performance evaluations.
  • Direct oversight and supervision to a multidisciplinary team: counselors and administrative, peer specialist; including medical staff around MAT services, medical assessments and documentation
  • Conducted weekly, monthly and quarterly audits, to meet OASAS and managed care expectations/ guidelines and under the 822 OASAS regulations
  • Monitoring compliance with standards through monthly data collection, monthly reporting for agency and state, weekly team meetings with program staff, corrective action planning to maintain clinic standards at substantial compliance
  • Promoting efficient use of resources and costs to comply with annual expense budget, while in collaboration with Senior Leadership team around approved financial parameters
  • Participated in meetings with internal stakeholders to discuss strategies for improving services offered by the clinic.
  • Strengthened and aligned daily operations with patient needs based on collected feedback and continuous improvement plans.
  • Resolved customer complaints in a timely manner by following up on issues and taking corrective action when necessary.
  • Reviewed reports on operational performance metrics to measure efficiency levels.
  • Implemented policy changes and communicated information and procedures through organizational staff meetings.
  • Ensured compliance with regulatory requirements related to health insurance plans, HIPAA regulations.
  • Maintained effective communication with patients regarding their treatments, medications, follow-up visits.
  • Assisted in developing marketing campaigns aimed at increasing awareness about available services offered by the clinic.
  • Managed daily operations of the clinic, including scheduling appointments and assigning staff.
  • Managed recruitment, hiring and training of staff on areas such as regulatory requirements and diagnostic guidelines for substance use disorders.
  • Established solid relations with leadership and staff by attending board meetings and coordinating interdepartmental information exchange.
  • Implemented measures to reduce costs while maintaining high levels of quality care provided by the facility.

Senior Counselor of Newark Outpatient Clinic

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
01.2015 - 01.2016
  • Assisted outpatient manager with day to day functioning’s of clinic
  • Responsible for weekly supervision and clinical oversight to all counselors
  • participated in program development and clinical trainings for new and existing staff.
  • Crisis management to ensure efficient quality of care and safety is maintained for all clinic participants
  • Assist in monthly and quarterly chart audits to meet OASAS and managed care expectations guidelines under 822 regulations
  • Managed caseload of 25 clients, offering psychotherapy and use of evidenced based therapeutic practices to assist in treatment planning, goal attainment, and collaborative and timely documentation for positive patient outcomes.
  • Facilitated psychotherapy processing and skill development evidence based groups.

Primary Therapist

DePaul Community Services, PROS Program
Newark, NY
01.2013 - 01.2015
  • Managed caseload of 25 clients under the regulations and guidelines of the Office of Mental Health certified program
  • Responsible for clinical assessment and diagnostic of patients entering treatment.
  • Provided individualized psychotherapy and skill development from a Person Centered and Strengths Based approach.
  • Conducted collaborative treatment planning and timely documentation and assessments
  • Coping skills training and development for program participants; delivered through classroom facilitation, hands on community based activities, modeling/ coaching through evidenced based interventions.
  • Attended trainings and courses to maintain updated knowledge on industry research and developments.
  • Created psychoeducational materials used by clinicians during group therapy sessions or provided directly to clients upon discharge from treatment programs.
  • Remained a part of the Multidisciplinary team approach in the support of clinical treatment and intervention, MAT services, referral and after care planning.

Education

Master of Social Work -

Roberts Wesleyan College
01.2013

Bachelor of Social Work -

State University of New York Brockport
01.2009

Skills

  • Business Development and Strategic Planning
  • Staff Development
  • Operations Management
  • Performance Management
  • Project management
  • Clinical training, coaching and mentoring
  • Policy Implementation
  • Marketing
  • Complex Problem-Solving
  • Negotiation
  • Customer Relations
  • Key Performance Indicators
  • Verbal and Written Communication
  • Budget Control
  • Cross-Functional Team Management

Credentialing

  • New York State License of Social Work, 2015
  • Anticipated New York State License of Clinical Social Work, 2018

Graduate Internship

  • Rochester Mental Health Center, therapist, 2010-01-01, 2011-12-31
  • Strong Memorial Hospital, Inpatient social worker, Psychiatric Unit 3-9000, 2011-01-01, 2012-12-31

Relevant Experience

  • Finger Lakes Addictions Counseling & Referral Agency (FLACRA), Associate Director of Peer Services, Center of Treatment Innovation (COTI), Home and Community Based Services, 2018-01-01, present, In accordance with the organization’s mission, vision and values, I am responsible for the daily operation of the Peer, HCBS and COTI program. Meeting agency and program compliance and fidelity in strategic business goals. Working in conjunction with Residential Director, Intake Department, Facilitation of Clinical Staff and the Senior Leadership team, Providing supervision to over 40 employees, including peer specialists, clinicians, HCBS direct care providers and COTI program manager. Providing daily guidance and directive while balancing that with team building and coordination of care with internal/ external providers; for the long term program sustainability. Responsible for supervision of subordinates around hiring, training, delegation of tasks and determination of workload, monitoring and evaluating performance through quarterly and annual performance evaluations and initiating corrective actions to ensure professionalism and productivity around performance., Regular Participation in the development of new and innovative programs, through expansion of workflows and supporting policies and procedures. Responsible for program reporting and quality assurance measures in accordance with regulatory guidelines. Proficient computer skills to generate reports and produce electronic records. Ability to multi-task, with problem solving & time management skills and excellent written and verbal communication skills. Contribute to the development and implementation of program policies and procedures., Routine involvement in community outreach events and presentations; to develop, foster and maintain positive relationships with partnering providers. Creating remarkable customer experiences using data driven evidence based practices. Develops and maintain positive and effective relationships with community groups, referral sources and service agencies amongst the five counties served. Maintain required reporting, records and statistics as directed by the agency.
  • Finger Lakes Addictions Counseling & Referral Agency (FLACRA), Clinic Manager of Newark Outpatient Clinic, 2016-01-01, 2018-12-31, Responsible for the day to day operation of a high quality treatment program that meets regulations, codes and accreditation standards at the local state and federal level; last receiving maximum 3 year recertification standard in 2017. Supervised subordinate personnel to include all hiring, training, determinations of workload and delegation of tasks, monitoring and evaluating performance through quarterly and annual performance evaluations and initiating corrective actions to ensure professionalism and productivity around performance. Direct oversight and supervision to a multidisciplinary team: counselors and administrative, peer specialist; including medical staff around MAT services, medical assessments and documentation. Conducted weekly, monthly and quarterly audits of 100% charts, to meet OASAS and managed care expectations/ guidelines and under the 822 OASAS regulations. Monitoring compliance with standards through monthly data collection, monthly reporting for agency and state, weekly team meetings with program staff, corrective action planning to maintain clinic standards at substantial compliance. Promoting efficient use of resources and costs to comply with annual expense budget, while in collaboration with Senior Leadership team around approved financial parameters. Collaborating and fostering relationships with referral sources, including inpatient rehabilitation centers, coalitions, hospitals, and primary care offices to support clients various needs.
  • Finger Lakes Addictions Counseling & Referral Agency (FLACRA), Senior Counselor of Newark Outpatient Clinic, 2015-01-01, 2016-12-31, Assisted outpatient manager with day to day functioning’s of clinic. Responsible for weekly supervision and clinical oversight to all counselors. Crisis management to ensure efficient quality of care and safety is maintained for all clinic participants. Assist in monthly and quarterly chart audits of 100% of clinic charts, to meet OASAS and managed care expectations guidelines under 822 regulations. Managed caseload of 25 clients, offering psychotherapy and use of evidenced based therapeutic practices to assist in treatment planning, goal attainment, and collaborative and timely documentation for positive patient outcomes.
  • DePaul Community Services, PROS Program, Therapist, 2013-01-01, 2015-12-31, Managed caseload of 25 clients under the regulations and guidelines of the Office of Mental Health certified program. Provided individualized psychotherapy and skill development from a person centered and strengths based approach, including collaborative treatment planning and timely documentation and assessments. Coping skills training and development for program participants; delivered through classroom facilitation, hands on community based activities, and modeling/ coaching through evidenced based interventions. Part of Multidisciplinary approach in the support of MAT services, through the medical oversight of the clinic psychiatrist(s).

References

References available upon request

Accomplishments

  • 2020 Recipient of the Dorothy K Marion Silver Award; The "Dorothy K. Marion Professional Development Award" has been established in honor of Dorothy Marion, The Behavioral Health Network Executive Director, who retired on September 30, 2014 after 21 years of exemplary service and leadership to various behavioral health programs of Rochester Regional Health. This award is given annually to the team member who most effectively demonstrates the values exemplified by Dorothy Marion and who aspires to further his/her behavioral health professional and leadership skills. The Dorothy K. Marion values are identified below:
  • Humility
  • A focus on recovery
  • Lifelong learning
  • Pursuit of excellence
  • Support inclusion & diversity
  • Advocacy
  • Job performance: 2019-2023 "Exceeded Expectations" annually.

Certification

  • Licensed Masters Social Worker, 2015

References

References available upon request.

Timeline

Associate Director of Peer Services and COTI

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
01.2018 - 11.2018

Clinic Manager of Newark Outpatient Clinic

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
01.2016 - 01.2018

Senior Counselor of Newark Outpatient Clinic

Finger Lakes Addictions Counseling & Referral Agency (FLACRA)
01.2015 - 01.2016

Primary Therapist

DePaul Community Services, PROS Program
01.2013 - 01.2015

Manager of Chemical Dependency

Rochester Regional Behavioral Health
November - Current

Master of Social Work -

Roberts Wesleyan College

Bachelor of Social Work -

State University of New York Brockport
Katelyn Gregory