Katelyn Jarrett
Summary
Detail-oriented Accounts Payable Specialist skilled in handling diverse range of accounts payable functions with accuracy, efficiency and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
5
5
years of professional experience
Work History
Accounts Payable Specialist
MX Construction Services, INC.
10.2022 - Current
- Streamlined accounts payable processes and accounts payable reporting to all other departments by implementing efficient invoice processing, job cost and job competition reporting, and payment tracking systems.
- Reduced invoice processing time for ~175 invoices per week and ~250 PODs per week with accurate data entry and timely vendor communication.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Collaborated with procurement team and vendors to resolve discrepancies between purchase orders and invoices received.
- Implemented a new system for organizing physical and electronic records, reducing document retrieval time significantly.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Proactively identified potential areas of improvement within existing processes, leading to enhanced efficiency across several workflows.
Community Associate
CityCentral
12.2021 - 10.2022
- Independently managed and kept detailed records of all client concerns, maintenance requests, and inventory levels for the building, discerned the priority of each item, and ensured each item is handled in a timely manner, regularly communicating with all parties involved.
- On a daily basis and with high accuracy, sorted and distributed mail and packages to more than 200 companies, each with 2-75 different employee and/or entity names.
- Oversaw the meeting room schedule, book rooms for members, and modify bookings for members when needed.
- Warmly welcomed each member and guest as they walk into the building and answered inbound calls with professionalism, answering questions and redirecting calls when necessary.
Lessons Lead
Guitar Center
04.2021 - 11.2021
- Hired and oversaw a team of 13 instructors and managed their respective schedules.
- Carefully managed data regarding currently enrolled students as well as prospective students.
- Trained over 20 employees in both the sales and the lessons departments.
- Managed resources efficiently by optimizing schedules, budgets, and personnel assignments for maximum impact on student success.
- On occasion, worked with HR in regards to employee behavior and administered written write ups.
- Creatively planned, prepared, and hosted 10 storewide events resulting in over 145 new student registrations, setting a new store record.
Sales Associate
The Laughing Willow
02.2020 - 12.2020
- Boosted customer satisfaction levels through exceptional service, addressing concerns promptly, and providing a welcoming store environment.
- Increased sales revenue by building strong rapport with customers and recommending appropriate products based on their needs.
- Proactively maintained accurate inventory records to ensure adequate stock levels, minimizing out-of-stock situations that could impact customer satisfaction.
- Organized in-store promotions and events to increase foot traffic and drive additional sales opportunities.
- Administered transactions through Square, Poynt and QuickBooks.
Worship Intern
North Park Baptist Church
05.2019 - 08.2019
- Developed strong relationships with church members, fostering a sense of community and belonging.
- Planned and led child-focused events, choir, and summer camp activities with attendance ranging from 10-85 kids and volunteers.
- Maintained efficient communication between interns, staff, and volunteers to ensure seamless execution of ministry activities.
- Planned and led Sunday morning worship services.
- Managed 4 teams of volunteers by equipping leaders, training workers, and leading weekly check-in meetings.
Education
Bachelor of Arts - Music Business
Dallas Baptist University
Dallas, TX05.2021
Skills
- Microsoft Office Suite
- QuickBooks
- Levelset - Liens and Notices
- Construction Accounting
- Expense Tracking
- Invoice Processing
- Payment Scheduling
- Account Reconciliation
- Purchase Order Management
- Administration
- People Skills
Volunteer Experience
- Patriot Swing Dance at Dallas Baptist University (2018-2021)
- Dallas Child Advocacy Center volunteer (2020 – 2021)
- Girl Scouts of America – Highest level achieved: Ambassador (2005 – 2017)
- Elevate Worship – Captain of ASL group, Co-captain of the dance group, Leader of tour sales team, rhythm section member, choir member (2013 – 2017)
- Thru The Roof – special needs program volunteer and Leader of Vacation Bible School worship (2014 – 2017)
References
- Zachary Carpenter, Store Manager at Guitar Center, (817) 307-6405
- Melody Ginn, Owner of The Laughing Willow, (972) 768-5090
- Maria Estrella, HR Director and Certified Personal Trainor at Houston’s First Baptist Church, (281) 746-5166
Timeline
Accounts Payable Specialist
MX Construction Services, INC.
10.2022 - Current
Community Associate
CityCentral
12.2021 - 10.2022
Lessons Lead
Guitar Center
04.2021 - 11.2021
Sales Associate
The Laughing Willow
02.2020 - 12.2020
Worship Intern
North Park Baptist Church
05.2019 - 08.2019
Bachelor of Arts - Music Business
Dallas Baptist University
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