KATELYN RAYMOND
Southington
Summary
Office management professional with track record of optimizing administrative functions and fostering productive work environment. Recognized for strong focus on teamwork and achieving operational success. Reliable and adaptable, with skills in office software, scheduling, and resource management to meet changing needs.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Office Manager
RevMedica, Inc.
02.2024 - Current
- Stocks office supplies; lab-related supplies and breakroom supplies
- Assist with managing tax filing, prep, and compliance
- Track and route contracts for signatures prior to filing and activities starting with NDAs
- Provide milestone tracking and correspondence with NIH Grant Team and provide requested information
- Manage Human Resources system using TriNet
- Coordinate with external IT company to resolve internal IT issues
- Ability to meet deadlines
- Provide vendor/supplier information for monthly budget reports
- Managed daily office operations, ensuring efficient workflow and adherence to company policies.
- Streamlined office procedures, enhancing productivity and reducing administrative bottlenecks.
- Oversaw vendor relationships, negotiating contracts to improve service delivery and cost-effectiveness.
- Developed training materials for new staff, promoting knowledge transfer and operational consistency.
- Implemented an electronic filing system, improving document retrieval speed and accuracy.
- Monitored budgetary expenditures, identifying areas for cost savings and resource optimization.
- Handled sensitive information with discretion, maintaining confidentiality of company documents and personnel records.
- Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
- Coordinated office events and meetings, ensuring timely execution and optimal scheduling for all participants.
- Served as a liaison between upper management and staff members, facilitating open channels of communication to address concerns or issues promptly.
- Managed vendor relationships, negotiating contracts for cost savings while maintaining high-quality services.
- Reduced costs with meticulous budget monitoring and expense tracking for essential supplies and equipment.
- Managed purchase orders ensuring timely procurement of materials and supplies.
- Assisted in inventory management, tracking stock levels and reordering supplies as needed.
- Coordinated travel arrangements, including flights, accommodations, and ground transportation for corporate clients.
- Excellent communication skills, both verbal and written.
- Managed board activities and meetings while facilitating distribution of meeting minutes throughout company to align strategic direction across departments.
Administrator Support Specialist
Firematic Supply Company, Inc.
12.2020 - 02.2024
- Answer incoming calls and schedule Apparatus repairs
- Maintain appointment and work scheduling as directed by the Service Manager
- Daily data entry of parts, supplies, labor and outside vendor repairs on repair order
- Route completed repair orders for invoicing
- Coordinated office operations to enhance workflow efficiency and accuracy.
- Maintain & organize adequate vendor sales literature
- Maintain/update vendor price lists in Quote Program
- Assist in shipping/receiving in the absence of the receiving clerk
- Streamlined office operations by implementing new filing system, significantly reducing retrieval times.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Managed inventory systems to ensure timely procurement and stock levels.
- Assisted customers with inquiries, providing accurate information and resolving issues promptly.
- Managed high-volume calls while maintaining exceptional customer satisfaction standards.
- Generated and distributed production reports to meet deadlines.
Sales Administrator
Microtech INC.
12.2018 - 06.2020
- Data Entry
- File paperwork
- Use of copier machine
- Ensure all information is saved and named appropriately
- Provide backup and support to your fellow Sales Administrators when requested and otherwise as time allows
- Answer/route main line telephone
- Process premium finance notices and record the information
- Process status changes
- Contribute to the success and growth of the department and the company by completing additional tasks and projects as requested by the Upper Management
- Supported sales representatives with timely generation of accurate quotes, proposals, and contracts to close deals faster.
Submission Administrator
Allied World Assurance Company
10.2017 - 11.2018
- Data Entry
- Enter new/renewal paper, electronic and faxed submissions into Dragon
- Ensure that all submission information entered into Dragon is complete, accurate and conforms to established service standards
- Complete all required procedures to ensure compliance with our company and state guideline
- Process Broker of Record requests
- Establish and maintain electronic underwriting files in accordance with paperless procedures and department file structure
- Ensure all information is saved and named appropriately
- Provide backup and support to your fellow Submissions Administrators when requested and otherwise as time allows
- Answer/route main line telephone
- Process premium finance notices and record the information in Dragon
- Process status changes
- Contribute to the success and growth of the department and the company by completing additional tasks and projects as requested by the Operations Management team
Education
Bachelor of Science - Biological Sciences
Southern Vermont College
Bennington, VT05.2016
Skills
- Demonstrated professional conduct
- Strong relationship-building abilities
- Team leadership
- Effective problem resolution
- Sensitivity to diverse cultures
- Analytical skills
- Proficient in medication terminology
- Undergraduate nursing clinical experience
- Advanced Microsoft Office skills
- Effective policy execution
- Financial analysis and reporting
- Event organization
- Problem-solving skills
- Skilled at prioritizing concurrent responsibilities
- Accurate data entry
- Team-focused professional
- Office administration
- Telecommunications expertise
- Execution of accounts payable functions
- Skilled in QuickBooks financial management
- Inventory management
- Calendar organization
- Strong communication skills in both oral and written formats
- Organizational skills
- Customer service
Certification
CT Public Notary (2021-2026)
Timeline
Office Manager
RevMedica, Inc.
02.2024 - Current
Administrator Support Specialist
Firematic Supply Company, Inc.
12.2020 - 02.2024
Sales Administrator
Microtech INC.
12.2018 - 06.2020
Submission Administrator
Allied World Assurance Company
10.2017 - 11.2018
Bachelor of Science - Biological Sciences
Southern Vermont College