KATELYN SIMMONS
Houston,TX
Summary
Highly skilled and results-oriented administrative and logistics professional with extensive experience in procurement, logistics management, and data analysis. Proven track record of enhancing operational efficiency, managing substantial assets, and improving organizational performance through strategic planning and effective problem-solving. Adept at maintaining compliance with federal regulations and implementing process improvements to drive organizational success.
Overview
9
9
years of professional experience
1
1
Certification
Work History
EXECUTIVE ADMINISTRATIVE COORDINATOR
Elmer's Home Services
05.2024 - Current
- Resolved complex administrative issues and conflicts with professionalism and discretion, ensuring minimal disruption to executive functions and office operations
- Managed cash and check deposits, updated deposit forms, and reconciled discrepancies to maintain accurate financial records and mitigate financial risk
- Coordinated with the finance department to integrate payroll data with accounting systems, supporting financial reporting and transparency
- Provided support in reconciling payroll discrepancies and addressing employee inquiries
- Handled ordering and procurement of office supplies and equipment, maintaining inventory levels and negotiating with vendors for cost savings
- Organized executive meetings, conferences, and special events, including venue selection, scheduling, and logistics management
- Streamlined document handling processes, implementing an electronic filing system that improved accessibility and reduced retrieval time by 30%
- Acted as the primary point of contact for high-profile clients and stakeholders, ensuring a high level of satisfaction and timely resolution of concerns
PROCUREMENT COORDINATOR/CARD PROGRAM ADMINISTRATOR
Baylor College Of Medicine
09.2023 - 05.2024
- Assisted with the migration of the Concur system data to a new platform, resulting in a seamless transition with zero data loss and minimal disruption to user operations
- Monitored program performance to identify areas for improvement
- Developed internal requirements and standards to minimize regulatory risks and liability across programs
- Troubleshot incidents reported by end-users to schedule system changes and identify permanent solutions
- Provided employees with fast and comprehensive technical support for Concur related concerns
- Developed and maintained supplier relationships to ensure optimal contract terms and conditions
- Supported strategic sourcing initiatives to align with organizational goals and objectives
- Delivered comprehensive training for cardholders on expense reporting policies and best practices, resulting in 35% decrease in policy violations and associated penalties
- Provided timely and accurate reporting on corporate card usage and expenses to senior management, enabling informed decision-making and strategic planning
LOGISTICS MANAGER
US Army
10.2022 - 08.2023
- Efficiently managed, inventoried, and distributed property valued more than $1.1 million dollars resulting in zero loss of the governments property
- Conducted inventories and maintained records in accordance with regulations and standard operating procedures; perfected accounting and improved fiscal foresight and budgeting
- Researched, determined and executed disposition of excess material; reclaimed over $30,000 in procurement funds
- Analyzed statistical data and created briefings for superiors; identified trends, conformance to standards, directives and efficiency
- Conducted end-to-end logistical planning, including joint, conventional and modular logistics during full spectrum operations; improved mission readiness and capabilities by 82%
LOGISTICS ANALYST
Allyn International
09.2021 - 06.2022
- Coordinated outbound shipments to meet business fulfillment requirements with the goal of transportation cost reduction and performance improvement
- Coordinated international export routing processes, including using contract rates from various freight forwarders and negotiated the least cost as possible while obtaining spot quotes for non-contracted lanes and loads
- Oversaw every phase of supply chain from purchase order to delivery to invoicing, targeting 100% end user satisfaction
- Selected carriers and tendered cargo for Air, Ocean and HAZMAT freight while providing carrier, shipper, broker, and consignees with all pertinent documents and information as required
- Monitored and reported on transportation costs and properly filed shipping documents
- Handled high volume paperwork and collaborated with administrators to resolve invoicing and shipping problems
LOGISTICS MANAGER
US Army
10.2019 - 08.2021
- Managed and accounted for organizational equipment valued over $2.5 million dollars resulting in zero loss to the government
- Evaluated supply policies, plans and procedures to identify inefficiencies and problems impacting logistical operations and supply accountability
- Coordinated and administered logistics actions to support property transactions and accountability
- Established relationships and informal resource-sharing agreements with neighboring Units; built a networking web with other Logistic Managers on the installation
- Trained, mentored and guided logistics team members across two organizations on GCSS Army (SAP Software) functions and ensured their compliance with U.S Army Regulations and Department of Defense Directives
- Trained 82 soldiers within the organization on palletization and material handling equipment: increased deployment readiness by over 76%
LOGISTICS SPECIALIST
US Army
12.2015 - 09.2019
- Maintained the care, accountability and maintenance of all organizational equipment valued over $4.6 million dollars resulting in zero loss to the government
- Procured and issued over $80,000 worth of supplies and equipment to fill property shortages, ensuring unit mission success
- Spearheaded and implemented standardized processes to control supply and inventory management
- Worked with supervisors and team members to coordinate and provide logistical needs for upcoming unit combat exercises such as billeting, meals and transportation
- Achieved 100% compliance during quarterly audit requirements
Education
Associates in Business Management -
University of Maryland Global Campus
12.2027
High School Diploma - undefined
Sam Rayburn High School
06.2015
Skills
- Administrative Coordination
- Financial Management
- Procurement and Inventory Management
- Logistical Planning and Execution
- Technical Support and Training
- Data Analysis and Reporting
- Regulatory Compliance
- Contract Monitoring
- Vendor Relations
- Microsoft Office and SAP
Certification
- Technical Transportation of Hazardous Materials, Fort Bragg, NC, 2020
- Basic Leaders Course, Fort Indiantown Gap, PA, 2019
- Global Combat Support System (SAP), Fort Bragg, NC, 2017
- Property Book Unit Supply Enhanced (PBUSE), Fort Lee, VA, 2015
- Unit Supply Certification Course, Fort Lee, VA, 2015
Timeline
EXECUTIVE ADMINISTRATIVE COORDINATOR
Elmer's Home Services
05.2024 - Current
PROCUREMENT COORDINATOR/CARD PROGRAM ADMINISTRATOR
Baylor College Of Medicine
09.2023 - 05.2024
LOGISTICS MANAGER
US Army
10.2022 - 08.2023
LOGISTICS ANALYST
Allyn International
09.2021 - 06.2022
LOGISTICS MANAGER
US Army
10.2019 - 08.2021
LOGISTICS SPECIALIST
US Army
12.2015 - 09.2019
High School Diploma - undefined
Sam Rayburn High School
- Technical Transportation of Hazardous Materials, Fort Bragg, NC, 2020
- Basic Leaders Course, Fort Indiantown Gap, PA, 2019
- Global Combat Support System (SAP), Fort Bragg, NC, 2017
- Property Book Unit Supply Enhanced (PBUSE), Fort Lee, VA, 2015
- Unit Supply Certification Course, Fort Lee, VA, 2015
Associates in Business Management -
University of Maryland Global Campus
Similar Profiles
Jonathon HerbertJonathon Herbert
HVAC Specialist at Elmer's Home ServicesHVAC Specialist at Elmer's Home Services
Robert A Sanchez IIIRobert A Sanchez III
HVAC Technician at Elmer's Home ServicesHVAC Technician at Elmer's Home Services
Aubrey KellyAubrey Kelly
CSR at Elmer's Home ServiceCSR at Elmer's Home Service