Summary
Overview
Work History
Education
Skills
Timeline
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KATHRYN QUINN

Summary

Experienced professional with expertise in event planning, branding and communications. Develops successful promotional campaigns and creates effective marketing and advertising materials. Keeps up with latest trends and techniques in event planning industry and maintains proficiency with industry software and tools.

Overview

16
16
years of professional experience

Work History

ASSOCIATE MANAGER, EVENT GUEST RELATIONS

SUNDANCE FILM FESTIVAL
09.2019 - 02.2024
  • Fundraised nearly 4 million dollars in revenue for Sundance Institute non-profit
  • Proactively managed Sundance Leadership calendars, and scheduled meetings and appointments with consideration for priorities
  • Act as gatekeeper, screening and prioritizing communications ( e.g emails, phone calls) and responding on behalf of leadership when appropriate
  • Handle administrative tasks such as drafting correspondence, preparing reports, processing income, evaluating budgets, and maintaining files
  • Coordinate travel arrangements, including booking flights, booking hotels, and ground travel for festival attendees and talent
  • Anticipate needs of executives and leadership and provide support accordingly, including preparing materials for meetings, organizing events, and conducting research as requested
  • Liaise with internal stakeholders and external stakeholders, building and maintaining strong relationships and representing executive in professional manner
  • Ran onsite event check-in, including directing working staff and volunteers, and tracking and disbursing tickets to guests
  • Collects and tracks ticket and table purchases and donations, guest contact information, waitlists, and RSVP information
  • Coordinates with marketing to create event collateral, including assisting with messaging and design, gathering feedback and approvals, and ordering materials
  • Coordinated all guest relations for the institute's annual fundraising gala
  • Acted as liaison between customers and internal teams such as product development, engineering, and quality assurance departments, resulting in improved collaboration and streamlined issue resolution

ASSISTANT STAGE MANAGER/ASSOCIATE PRODUCER

MEYER 2 MEYER ENTERTAINMENT
07.2021 - 11.2021
  • Coordination of rehearsals, performances, and backstage activities
  • Communication with cast, crew, directors, and designers
  • Organization and implementation of set changes, props, and costumes
  • Troubleshooting and problem-solving during rehearsals and performances
  • Serving as the main point of contact for talent, responding to inquiries, and addressing any concerns or issues that arise
  • Ensuring that talent is fully prepared for events, including rehearsals, sound checks, and tech runs

SPECIAL EVENT/PUBLICITY ASSISTANT

DARIN PFEIFFER CONSULTING
06.2015 - 09.2019
  • Manage celebrity talent to ensure they are on schedule to events, including Stage appearances, Press content, gifting suites, Red carpet/stop & repeats
  • Work alongside publicists or directly with the talent to ensure all their needs are met
  • Employ exceptional interpersonal communication and public relations skills in order to provide outstanding customer service.
  • Coordinated departmental communication to facilitate project task scheduling.
  • Liaised with event support personnel, outside vendors and suppliers.

CASTING ASSOCIATE PRODUCER

LION TELEVISION
07.2019 - 09.2019
  • Recruited Field Talent
  • Scheduled and coordinated talent auditions with producers and network
  • Helped leadership advertise, organize, and facilitate reality show casting calls
  • Responsible for various administrative duties in the office
  • Hosted zoom meetings and calls for various contestants for the executives.

TALENT WRANGLER / PRODUCTION ASSISTANT

OPRY CITY, TIMES
08.2017 - 02.2018
  • Maintained an open line of communication to help ensure a pleasurable and smooth experience for celebrity clientele and performers
  • Ensure strict performance and press appearance schedules are kept
  • Anticipated and exceed the needs of celebrity clientele and performers while backstage or in the green room

Head Bartender

TGI Fridays
02.2008 - 05.2017
  • Handled establishment social media accounts, increasing customer traffic and bolstering business.
  • Boosted bar profitability, mentoring team members on routine procedures and productivity strategies.
  • Obtained cash bank and stocked service bar to prepare for operation.
  • Maintained secure cash drawers, promptly resolving discrepancies in daily totals.
  • Followed alcohol awareness procedures for preventing excessive guest intoxication.
  • Closed out cash register and prepared cashier report at close of business.
  • Recruited and trained new bartenders and barbacks to help maintain talented team.
  • Organized bar inventory and storage procedures to keep stock within optimal levels and meet expected customer demands.
  • Crafted special drink and cocktail menu items for seasonal offerings.
  • Managed bar at special events, leading team in providing coordinated service for weddings, business meetings and social gatherings.
  • Developed specialty drinks to work with menu changes, sustaining customer interest and solid bar revenue.

AUDIENCE COORDINATOR/CLERK FLOATER

WARNER BROTHERS STUDIOS
06.2014 - 06.2015
  • Guest Relations
  • Studio Field Support
  • Call Center; Ticket and Theatre operations
  • Conducted studio audiences to and from sound stages.
  • Streamlined operational processes and workflow to increase efficiency of team performance and resource allocation.

Education

Public Relations

LIU POST
New York, NY
05.2010

Skills

  • Project Management
  • Team Building & Leadership
  • Direct Marketing
  • Branding & Rebranding
  • Proficient in multiple CRM platforms
  • Business Development
  • Financial Management
  • Hospitality/Event Management
  • Brand Promotion
  • Managing Digital Media

Timeline

ASSISTANT STAGE MANAGER/ASSOCIATE PRODUCER

MEYER 2 MEYER ENTERTAINMENT
07.2021 - 11.2021

ASSOCIATE MANAGER, EVENT GUEST RELATIONS

SUNDANCE FILM FESTIVAL
09.2019 - 02.2024

CASTING ASSOCIATE PRODUCER

LION TELEVISION
07.2019 - 09.2019

TALENT WRANGLER / PRODUCTION ASSISTANT

OPRY CITY, TIMES
08.2017 - 02.2018

SPECIAL EVENT/PUBLICITY ASSISTANT

DARIN PFEIFFER CONSULTING
06.2015 - 09.2019

AUDIENCE COORDINATOR/CLERK FLOATER

WARNER BROTHERS STUDIOS
06.2014 - 06.2015

Head Bartender

TGI Fridays
02.2008 - 05.2017

Public Relations

LIU POST

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