Kathe Thomas
Summary
Highly organized and detail-oriented professional with strong work ethic and dedication to achieving goals. Skilled at developing and maintaining documentation systems, managing calendars and preparing reports. Knowledgeable in project management principles, business processes and customer service best practices.
Overview
10
10
years of professional experience
Work History
Lead Facility Coordinator
Jones Lang LaSalle
05.2023 - Current
- Supporting VMware - Managed three offices, one in person and two remotely
- Provide support to Facility Coordinators in the East Coast Region
- Assist other FCs with management of their budgets
- Responsible for ensuring deliverables were met in a timely fashion
- Provided support to FCs in maintaining their sites Archibus files
Facility Coordinator
Jones Lang LaSalle
11.2019 - 05.2023
- Supporting VMware - On-site facilities leader for the downtown Boston VMware office
- Led and maintained the facilities management services within the office
- Created and maintained site facilities' budget
- Responsible for ordering all office supplies, snacks, and beverages
- Handled catering for all company-wide functions
- Maintained the Archibus CAFM system, ensuring accuracy
- Assisted other sites when needed or requested
- Assisted VMware Regional Workplace Senior Manager with projects as needed.
Facility Coordinator
Jones Lang LaSalle
03.2016 - 11.2019
- Supporting Novartis - Responsible for creating purchase orders for the Moves, Adds, and Change Team
- Assured MAC Team vendors were paid in a timely fashion
- Managed Novartis Parking Program which consisted of two Novartis owned garages and two leased garages
- Created purchase orders for all purchases
- Assisted employees with garage selection
- Counseled employees in the use of WageWorks, which tracked their assigned garage, their payment, and Novartis' subsidy
- Compiled data for the mandatory City of Cambridge yearly parking survey, including creating a city mandated survey and ranking the results
- Assisted Novartis Workplace Coordinator on various projects when requested.
Facility Coordinator
Eurest Services
04.2014 - 09.2015
- Maintained all the facilities management services
- Managed and tracked accounting and financial reporting
- Reviewed and verified vendor-provided reports and invoices
- Sourced vendor quotes for recommended services
- Communicated with vendors on purchase orders and payments
- Ensured accurate data in space planning records using the SAP designed IWMS tool
- Managed vendor contracts and building management services.
Skills
- Financial Management
- Staff Supervision
- Project Management
- Resource Allocation
- Process Improvement
- MS Office
- Customer Service
- Autonomous and Self-Directed
- Point of Contact
- Business Planning
- Project Coordination
- Schedule Management
- Work Planning and Prioritization
- Best Practices Implementation
- Writing Requirements
References
References available on request
Timeline
Lead Facility Coordinator
Jones Lang LaSalle
05.2023 - Current
Facility Coordinator
Jones Lang LaSalle
11.2019 - 05.2023
Facility Coordinator
Jones Lang LaSalle
03.2016 - 11.2019
Facility Coordinator
Eurest Services
04.2014 - 09.2015
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