Katherine Averett
Bakersfield,CA
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving.
Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
35
35
years of professional experience
Work History
Administrative Assistant
Panama, Union School District
04.2023 - Current
- Coordinates and monitors administrative aspects of projects and recurring reporting requirements
- Conducts research and extracts information from a variety of sources to support projects and special assignments
- Sets up assignments to conform to business and academic calendars and cycles, then sequences work/project steps to conform to expected deadlines and/or time lines - including Directors, Principals, Assistant Principals and Academic Coaches
- Provides administrative support to conferences, training and inter-district meetings
- Identifies participants, secures dates and locales, prepares and distributes communications, organizes materials and hospitality, and arranges presentation aids
- Provides administrative support to committees and other special processes
- Prepares forms, revisions, and final documents to support proceedings
- Takes notes and prepares minutes from recollections
- Receives telephone calls and visitors, screening callers, handling routine matters, providing information, or routing calls to administrators as necessary
- Schedules appointments and arranges meetings
- Prepares schedules and informs participants, confirming dates and times
- May initiate travel and conference reservations
- Prepares routine documents such as and not limited to requisitions and purchase orders
- Orders merchandise and services from pre-approved purchase orders and within authorized spending limits
- Schedule and set up luncheons for Directors and staff
- Proficient in programs such as: Google Sheets, docs, slides, Canva, Munis, Event Manager, Synergy, etc
- Document upload and digitally catalog records
- Time off / Vacation tracking
- PbvU - Panama-Buena Vista University - set up and oversee staff and details of event
- Educator Learning Summit - set up and oversee staff and details of event for approximately 900 people
- Supervise Clerical staff
Owner
01.2001 - Current
- Management of multiple rental properties
- Accounts Payable, Accounts Receivables, Collections
- Annual Fiscal Year End tax preparations
- Basic bookkeeping, bank balancing, budget development assistance
- Effectively deal with the public respectfully and responsibly
- Record keeping, record retention policies and procedures
- Adjustments to schedules, meetings and calendaring
- Entering of accounts receivables and processing of monthly billing statements
- Computer software knowledge in: Word, Excel, Publisher, Power Point, Office Suite
Administrative Clerk
Panama, Union School District
11.2021 - 04.2023
- Schedule, set up, and assist with the Blended CPR hands-on skills demonstration and recertification classes
- CPR Instructor certified
- Create CPR certificates for trained staff
- Document training dates in Medic First Aid, Synergy, the Staff List and CPR spreadsheets
- Manage and update the CPR training spreadsheet for District compliance
- Review, correct, scan, and distribute CPR Timecards after course completion
- Keep an inventory of mannequins, face masks and lungs for CPR
- Inventory of Health Safety and Wellness supplies from Warehouse, Boardroom and the training center with lists and photos
- Complete requisitions and order supplies for CPR
- Order supplies and prepare Red Emergency Bags for new school site classrooms
- Keep inventory and track of Sharps containers and mail out using USPS
- Scan and document the school site Accident Reports
- Keep track of the AED Inspections for each District site and notify sites for compliance
- Keep track of the Emergency Drills for each District site and notify sites for compliance
- Assist HSW Managers with projects within the Department
- ADS - document storage for Health, Safety and Wellness
- Radio Training for District employees
- Clerical Responsibilities include answering and directing calls, scheduling meetings, room and technology set up for events
- Separation and Distribution of mail
- Answer and Direct Health, Safety and Wellness emails to appropriate staff
- Provide direction during COVID-19 outbreaks
- Send Testing Notifications to school sites during COVID-19 outbreaks to notify staff
- Assisted with Test Kit distribution to District families
- Update the Health, Safety and Wellness webpage
- Update and verify documents on the Clerk Hub for the department
- Update the staff listing on Google Drive
- Verification of TAN / TOR forms for District staff
- Set up and update employee trainings in Mindflash
- Manage and update the Staff Listing spreadsheet for the District trainings and department use, Covid Screening; directing parents for transfers, IT issues, and Family First Covid Relief for employees
- Data entry using Munis and Google Docs
- Organization of records for district employees which encompasses 24 school sites,
Media Clerk
Panama, Union School District
10.2020 - 10.2021
- Provide support to administrators, staff, and students within the District
- Troubleshoot Program issues students and staff have
- Make and take calls to assist in Chromebook, Renaissance, Illuminate, Read 180, etc issues
- Run data analysis for STAR Reports using Renaissance, Illuminate and Google Sheets
- Create Charts in Google Sheets and put into Google Slide deck for reporting purposes
- Create help documents for ZOOM, Google Docs, Google Drawing, Google Slides and Canvas
- Create videos using WeVideo and Screencastify to support the help documents for District families
- Assisted in the creation of our District Learning Family Resource website
- Sent out weekly schedule to support staff for the After Hour Support team
- Facilitate the After Hour Live Support Tutoring Program via Zoom
- Intra department mailings
- Add weekly Distance Learning assignments for Canvas upload
- Send out weekly email for Distance Learning staff
- Schedule weekly Tech Tip Tuesday on ParentSquare
- Member of the DAT Team
- Member of the KIDS Team
Substitute clerk
Katherine Averett
- Assisted in HR department needs.
- Use of multi-line phone system at the district office, distribution of mail, documentation of school programs (ie. Camp Keep) scheduling fingerprinting for new employees, making ID badges and helping with the onboarding process for staff
Administrative Assistant
Adaptive Aerospace Corporation
03.2019 - 12.2019
- Data entry for tracking and managing extensive inventory of parts for military aircraft
- Knowledge and use of Pedyn, Excel and M.S
- Word
- Analysis of aircraft drawings to identify parts for procurement
- Interface between suppliers, installers, and install teams to ensure timely product delivery
- Creation of work and purchase orders to provide accounting of materials, hours and inventoryexpenditures.
Receptionist and Site Support
NuSil Avantor Technology
01.2018 - 01.2019
- Manage front office – phones and clientele
- Effectively deal with the public respectfully and responsibly
- Assist in Contractor Training for site safety
- Plan and implement new employee staff meetings
- Plan and implement employee luncheons and events
- Coordinate meetings
- Computer software knowledge in Office 365, Microsoft Office Suite 2016
Owner
Safety and Consulting
01.2001 - 01.2004
- Testing and filing of results for work site drug testing
- Knowledge in Risk Management/ Cal OSHA Safety Policies and Procedures
- Preparing for, set up, conducting and record keeping of appointments
- Knowledge in HIPPA rules and regulations and confidentiality
- Record keeping and record retention policies and procedures
- Schedules, meetings, calendaring, coordinating travel arrangements
- Accounts payable, payroll, tax preparation & filing
- Entering of accounts receivables and processing of monthly billing statements
Assistant Office Manager
Ashmore, Williams & Shariatmadari
01.1989 - 01.1999
- Medical billing, medical coding, medical terminology, insurance verifications and approvals, record filing
- Knowledge in HIPPA regulations and confidentiality regulations
- Assist in managing patient care andpatient charts
- Assist Medical doctors and professionals on an as needed basis
- Assist with management ofother office staff.
Education
No Degree - Human Biology - General Ed
Bakersfield College
Bakersfield, CACerro Coso Community Colleges - 3.6 -
Bakersfield
Certificates in Medical Insurance Billing and Coding - undefined
Bakersfield College
Associates - undefined
Liberty Career College
Skills
- File Management
- Verbal and Writing Communication
- Record Sorting and Filing
- Data Integrity
- Copying and Scanning
- Reading Comprehension
- Calendaring / Planning
- Information Processing
- Operations Support
- Confidential Data Protection
- Electronic Filing System
- Spreadsheet management
- Office administration
- Multi-line phone proficiency
- Project planning
Timeline
Administrative Assistant
Panama, Union School District
04.2023 - Current
Administrative Clerk
Panama, Union School District
11.2021 - 04.2023
Media Clerk
Panama, Union School District
10.2020 - 10.2021
Administrative Assistant
Adaptive Aerospace Corporation
03.2019 - 12.2019
Receptionist and Site Support
NuSil Avantor Technology
01.2018 - 01.2019
Owner
01.2001 - Current
Owner
Safety and Consulting
01.2001 - 01.2004
Assistant Office Manager
Ashmore, Williams & Shariatmadari
01.1989 - 01.1999
Substitute clerk
Katherine Averett
No Degree - Human Biology - General Ed
Bakersfield College
Cerro Coso Community Colleges - 3.6 -
Bakersfield
Certificates in Medical Insurance Billing and Coding - undefined
Bakersfield College
Associates - undefined
Liberty Career College
Similar Profiles
Kiarah WeirKiarah Weir
Classified Substitute at Panama-Buena Vista Union School DistrictClassified Substitute at Panama-Buena Vista Union School District
Audrey BoyleAudrey Boyle
Music Teacher at Panama-Buena Vista Union School DistrictMusic Teacher at Panama-Buena Vista Union School District
Morgan WilliamsMorgan Williams
After-School Program Leader at Panama Buena-Vista Union School DistrictAfter-School Program Leader at Panama Buena-Vista Union School District
Bryson LeLouisBryson LeLouis
Process Assistant MIT2 at Amazon LLCProcess Assistant MIT2 at Amazon LLC
Trisha HarrisTrisha Harris
Caregiver at In Home Supportive ServicesCaregiver at In Home Supportive Services