Katherine Farrell
Apple Valley,MN
Summary
Experienced and dedicated administrative professional with over 10 years of experience in fast-paced office settings supporting high-level executives and facilitating strategic planning across diverse teams. Hardworking team player with expertise in administrative support, customer service, HR and accounting. Skilled in organizing events, developing effective communications and presentations, and in data organization and management.
Overview
16
16
years of professional experience
Work History
Executive Assistant
Bosch Security Systems, Inc.
10.2023 - Current
- Screened Senior Vice President's emails and responded accordingly to support executive correspondence.
- Supported Senior Management in decision-making processes by conducting research and presenting findings in clear formats.
- Aided in recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Processed travel expenses and reimbursements for Senior Vice President and Senior Management Team
- Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
- Assisted in development of company policies and procedures, contributing to a more organized work environment.
Senior Administrative Assistant
Uponor, Inc
03.2022 - 06.2023
- Streamlined Executive Support: Provided comprehensive assistance to multiple executives and their departments, managing email, calendar, travel, expenses, and miscellaneous needs efficiently
- International Logistics Expertise: Demonstrated exceptional international support capabilities, coordinating across multiple time zones, managing visas, passports, travel accommodations, and various logistical details for seamless global travel experiences
- Dynamic Presentation and Reporting: Prepared and coordinated delivery of impactful presentations and reports for diverse events and meetings, showcasing strong communication and data visualization skills
- Efficient Meeting Coordination: Successfully organized both on-site and off-site meetings, including tradeshows, kick-off events, and VIP client visits, ensuring smooth execution and excellent attendee experiences
- Onboarding Process Management: Oversaw onboarding process for Sales/Marketing teams, handling employment offers, equipment coordination, training plan setup, and tracking 90-day milestones for new hires
- Relationship Building and Collaboration: Established and nurtured relationships with key stakeholders, enabling influence without authority for driving initiatives and facilitating cross-functional collaboration.
Executive Assistant
Russell Tobin & Associates (Det-Tronics)
08.2021 - 03.2022
- Supports nine high level executives and senior management teams, additionally assists two hundred company employees
- Coordinates travel, hotel accommodations, and other logistics for the executive team, clients, and external guests
- Executes special projects as required by the executive team, including assisting in the Salesforce migration project, developing procedures and training documentation for new hires, and working with IT on telecommunication upgrades within the office for remote work
- Collaborates with HR leadership to provide employee engagement activities that focus on team building and overall company culture.
Executive Assistant / Office Manager
Jay Dacey Mortgage Team
11.2020 - 08.2021
- Managed the President and CEO's daily meeting schedule and emails and completed personal tasks, as necessary
- Maintained organization and ease of document access by taking memos and upkeeping documents and electronic files
- Provided general office support, including monitoring office phone lines, scheduling team meetings, managing client appreciation activities, garnering online testimonials, and supporting internal staff as need be
- Reconciled correspondent loans within QuickBooks on a weekly basis and assisted with matching bank deposit transactions monthly
- Input final documents from loan closings maintaining audit compliance, along with ensuring that funds were received from title companies after loans closed.
Senior Tax and Payroll Specialist
Aviontè
04.2016 - 06.2020
- Processed all documentation related to implementation and maintenance of payroll/tax services accounts in a timely manner
- Prepared electronic filing of Federal forms 940, 941, 944, and W2/W3's as well as processed payroll deposits and taxes for State and Local agencies
- Researched and resolved tax and service issues from clients and internal client management teams, while maintaining records and ensuring compliance with all applicable state and federal regulations
- Utilized multiple software applications, including internal HRIS, in conjunction with state and local agency websites to respond to all client inquiries and complete payroll tax filings.
HR Generalist / Accounts Payable Clerk
Ten K Solar, Inc
06.2014 - 03.2016
- Managed executive staff schedules', created memos, and drafted correspondence on behalf of the executive team, and completed assigned tasks from the President, CEO, CFO, and HR Manager.
- Administered compensation, benefits, and performance management systems, along with safety and recreation programs.
- Booked all domestic and international accommodations and travel for the President and CEO, including processing the proper VISAs.
- Worked with the CFO to apply proper codes to files, invoices, and receipts to keep records organized and readily searchable.
HR Generalist / Administrative Assistant
Dennhardt & Associates (Kelleher Construction, Inc)
04.2013 - 05.2014
- Managed executive staff schedules', created memos, and drafted correspondence on behalf of the executive team, and completed assigned tasks from the President, CEO, CFO, and HR Manager
- Administered compensation, benefits, and performance management systems, along with safety and recreation programs
- Booked all domestic and international accommodations and travel for the President and CEO, including processing the proper VISAs
- Worked with the CFO to apply proper codes to files, invoices, and receipts to keep records organized and readily searchable
- Executed weekly payroll, leveraging ADP/Foundation for 130+ Field Employees and responded to all unemployment claims and garnishment requests
- Assisted Controller with business essential activities, including AIA billings; lien waivers; and month end reporting, processing change orders, billing, and tax-exempt forms
- Onboarded all new hires and ensured proper completion of I9’s, W2’s, EEO forms, and E-Verify; functioned as Union Liaison, providing weekly and monthly compliance and utilization reports.
Recruiter
Cynthia Cook, Inc
06.2008 - 02.2013
- For the merchandising team, conducting and maintaining retail projects while supporting clients and vendors, directly reporting to the President and CEO.
Education
Some College (No Degree) -
Normandale Community College
Bloomington, MNSkills
- Calendar and schedule maintenance
- Meeting notes and follow-up
- Document preparation
- Database management
- Invoice Processing
- Conference planning
- New hire processing
- Policy and procedure modification
- Expense reporting
- Travel administration
- Various Software including MS Office, QuickBooks, Salesforce, SharePoint, Visio
Timeline
Executive Assistant
Bosch Security Systems, Inc.
10.2023 - Current
Senior Administrative Assistant
Uponor, Inc
03.2022 - 06.2023
Executive Assistant
Russell Tobin & Associates (Det-Tronics)
08.2021 - 03.2022
Executive Assistant / Office Manager
Jay Dacey Mortgage Team
11.2020 - 08.2021
Senior Tax and Payroll Specialist
Aviontè
04.2016 - 06.2020
HR Generalist / Accounts Payable Clerk
Ten K Solar, Inc
06.2014 - 03.2016
HR Generalist / Administrative Assistant
Dennhardt & Associates (Kelleher Construction, Inc)
04.2013 - 05.2014
Recruiter
Cynthia Cook, Inc
06.2008 - 02.2013
Some College (No Degree) -
Normandale Community College
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