- Horseback Riding
- Hiking
Katherine L. Fay
Fairport
Summary
I am excited to be applying for the URMC Program Administrator position.in Advancement. I have more than 4 years of serving as a secretary IV, primarily assisting senior-level administrators in the Major Gifts & Academic Programs Team. I am fully confident that I fulfill the skills and qualifications that you are looking for.
Overview
23
23
years of professional experience
Work History
Development Assistant
University of Rochester
12.2019 - Current
- Administrator to Interim Senior Associate Vice President by maintaining Outlook
- Support staff to several gift officers by scheduling appointments and meetings
- Coordinate logistics such as room reservations, catering, audio-visual equipment, for meetings
- Proficient in all Microsoft Office applications
- Proficient in Workday, OASIS (Donor software)
- Responsible for maintaining multiple ledgers
- Maintain Department Inventory with supplies, materials, etc
- Point person for department day to day activities
- Provided Catering Needs for Donor Visits, Events, Meetings
- Conduct new hires' orientation process
Sr. Staff Assistant
Rochester Institute of Technology
05.2018 - 10.2019
- Manage multiple calendars of gift officers
- Draft acknowledgment letters for all representatives including the President
- Proficient in all Microsoft Office applications & advanced databases
- Serve as the first point of contact for visitors to the office
- Function as point person for budget reconciliation
- Prospect reports
- Assist in Pre and Post traveling needs
Medical Secretary
Highland Hospital
07.2014 - 03.2018
- Monitor and manage multiple provider calendars
- Oversight of multiple departmental policies and procedures
- Maintain confidential and sensitive information
- Complete invoicing and purchasing orders for supplies
- Participate in interviews, training, and retention of staff
- Proficient in Microsoft Office & employee databases
Staff Assistant
Rochester Institute of Technology (CORE Staffing, Temp Agency)
04.2013 - 06.2014
- Responsible for departmental purchasing, accounting of expenditures, and reconciling monthly financial statements
- Maintained multiple calendars for departmental staff members
- Created purchase orders using ORACLE
- Proficient in SIS Database
- Managed all invoicing, travel expenses, and reimbursements
- Provided administrative support to multiple departments
- Experience in Student Information Systems
- Coordinated event planning supporting the Simone Center for Student Innovation
Resident Director
Monroe Community College
06.2007 - 04.2013
- Managed a 137-bed, suite-style residence hall
- Developed, interpreted, and enforced college policies
- Presided over residence hall student conduct hearings
- Participated in recruitment, selection, and training of Student Advisors
- Uphold FERPA regulations in all student contact
- Coordinate registration/orientation events and participated in Open Houses
- Coordinated education programs
- Participated in housing assignments, & damage assessments
- Served as an academic advisor during various open sessions
- Participated in the on-call crisis response team for a residential population of 790 students
- Managed a programming budget of $4,000
- Proficient in Microsoft Office, Maxent, Banner & Degree Audits
Resident Hall Complex Director
Utica College
07.2005 - 05.2007
- Point person for recruitment, supervision, training, and performance evaluation of Resident Advisors
- Coordinated the supporting services for the physical environment of the residence halls
- Participated in housing assignments, & damage assessments
- Coordinated summer orientation programs, and Open Houses
- Participated in the on-call crisis response team for a population of 2,100 students
- Participated in Student Conduct Hearing board
Area Coordinator
Hobart and William Smith Colleges
06.2002 - 06.2005
- Coordinated the Resident Advisor Selection and Training Process for 38 Resident Advisors
- Coordinated the supporting services for the physical environment of six residence halls
- Participated in the on-call crisis response team for a population of 1,800 students
- Management of an $85,000 budget
- Participated in weekly incident review meetings with the Deans, Residence Life Director, and Campus Security
- Participated in housing assignments, & damage assessments
Education
Master of Science - Counseling Studies
Capella University
Minneapolis, MN06.2009
Bachelor of Science - Liberal, and Professional Studies
Cazenovia College
Cazenovia, NY05.2001
Skills
- Donor relations
- Complex problem resolution
- Nonprofit experience
- Team coordination
Interests
Timeline
Development Assistant
University of Rochester
12.2019 - Current
Sr. Staff Assistant
Rochester Institute of Technology
05.2018 - 10.2019
Medical Secretary
Highland Hospital
07.2014 - 03.2018
Staff Assistant
Rochester Institute of Technology (CORE Staffing, Temp Agency)
04.2013 - 06.2014
Resident Director
Monroe Community College
06.2007 - 04.2013
Resident Hall Complex Director
Utica College
07.2005 - 05.2007
Area Coordinator
Hobart and William Smith Colleges
06.2002 - 06.2005
Bachelor of Science - Liberal, and Professional Studies
Cazenovia College
Master of Science - Counseling Studies
Capella University
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