Kathleen Archer
Wernersville,PA
Summary
Fifteen plus years of drafting, and negotiating contracts with customers and Vendors, Prepare legal documents, Review Request for proposals mark up as necessary, Review Non-Disclosure Agreements, Provide Risk assessment, Fifteen plus years of customer service. Five years of call center environment experience in Banking, Procedures, Banking Law, computer system, Federal Regulations, ext. Five plus years of Accounting. Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy.
Overview
20
20
years of professional experience
Work History
Legal
Rentokil North America Inc
01.2017 - Current
- Review, draft, and negotiate contracts with Customers and Vendors; Prepare legal documents; SAM- FAR Regulations; Bonding; Review Request for proposals mark up as necessary; Review Non-Disclosure Agreements; Provide Risk assessment as needed; Ensure contracts are reviewed in accordance with the policy and procedures; Providing knowledge of training of the business structure of contracts; Manufacture Representative agreements; Develop producers and templates for special projects; Assist with mergers and acquisitions; phenomenal customer service with customers and vendors; Assist with Budget /Accounting.
Contract Administrator/ Shared Services
Burndy LLC ( Hubbell Incorporated)
01.2007 - 01.2017
- Review, draft and negotiate contracts with customers and Vendors; Prepare legal documents; Review Request for proposals mark up as necessary; Review Non-Disclosure Agreements; Provide Risk assessment as needed; Ensure contracts are reviewed in accordance with the policy and procedures; Providing knowledge of training of the business structure of contracts; Manufacture Representative agreements; Develop producers and templates for special projects; Assist with mergers and acquisitions; phenomenal customer service with customers and vendors; SOX Testing – Compliance; Commissions; Sales and Use Tax; Vertex; Export knowledge; Letter of Credits.
- Oversaw contracts for over several business units different departments using both manual and automated strategies.
- Completed bi-weekly payroll for the legal team employees.
- Oversaw contracts for over the USA business lines different departments using both manual and automated strategies.
- Completed bi-weekly payroll for legal tema employees.
Accounts Payable
Gai- Tronics
01.2005 - 01.2007
- General Ledger entries; Research all of the problem invoices and get a resolution for the vendor in a short period of time; Entering Invoice; Do Weekly check runs; Every month do a close then the yearly close; Customer service Skills; Calling vendors for monthly Statements; Help senior accounts.
- Maintained up-to-date customer records, facilitating accurate invoicing and prompt payment receipt.
- Managed a high volume of invoices, prioritizing payment schedules to optimize cash flow and maintain strong vendor relations.
- Provided exceptional customer service to both internal departments and external clients regarding billing inquiries or disputes resolution.
- Reduced the number of overdue invoices for improved cash flow management.
- Supported month-end closing activities, ensuring accuracy in financial records and adherence to deadlines.
- Streamlined accounts payable processes by implementing efficient invoice tracking and payment systems.
- Improved accounts receivable collections by establishing clear communication channels and follow-up procedures with clients.
- Processed employee expense reimbursements, verifying accuracy of submitted documentation against company policies before approval.
- Enhanced vendor relationships through timely payments and clear communication channels.
- Conducted regular account audits to identify discrepancies and resolve outstanding balances in a timely manner.
- Prevented potential fraud or errors by meticulously reviewing incoming invoices for accuracy before entering into accounting system.
- Ensured accurate financial reporting with meticulous record-keeping and data entry tasks.
- Cultivated positive working relationships with vendors by addressing concerns promptly, leading to increased trust between parties involved.
- Participated in process improvement initiatives related to accounts payable/receivable functions.
- Assisted in the preparation of financial statements, providing detailed account reconciliations and analysis.
- Monitored aging reports for proactive collection efforts, reducing delinquent accounts receivable balances significantly over time.
- Increased efficiency in accounts payable processing through automation tools and software integration.
- Collaborated with cross-functional teams to ensure proper coding of expenses and revenue recognition.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Matched purchase orders with invoices and recorded necessary information.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Handled day-to-day accounting processes to drive financial accuracy.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Entered figures using 10-key calculator to compute data quickly.
- Developed monthly, quarterly and annual profit and loss statements and balance sheets.
- Managed complex problem-solving for upper management in order to complete projects on-time and within budget.
- Gathered, evaluated and summarized account data in detailed financial reports.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Implemented new accounting processes to decrease spending and work flow downtime.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Tracked financial progress by creating quarterly and yearly balance sheets.
- Inspected account books and recorded transactions.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
Education
Associate Paralegal -
Kaplan University
Bachelor in Accounting -
Kaplan University
Master of Science - Legal Studies
Juris National University
Phoenix, AZ11.2017
High School Diploma -
Conrad Weiser High School
Robesonia, PA01.2001
Skills
- Workflow Management
- Project Support
- Verbal and written communication
- Contract Negotiation
- Company policy oversight
- Legal Compliance
- Contract drafting
- Dispute Resolution
- Document Control
- Contract reviews and edits
- Compliance Enforcement
- Procurement
- Attention to Detail
- Process Improvement
- Critical Thinking
Timeline
Legal
Rentokil North America Inc
01.2017 - Current
Contract Administrator/ Shared Services
Burndy LLC ( Hubbell Incorporated)
01.2007 - 01.2017
Accounts Payable
Gai- Tronics
01.2005 - 01.2007
Associate Paralegal -
Kaplan University
Bachelor in Accounting -
Kaplan University
Master of Science - Legal Studies
Juris National University
High School Diploma -
Conrad Weiser High School
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