Hi, I’m
KATHLEEN DONOHOE
Harriman,New York
Summary
Results-oriented event manager offering over 20 years of experience with a successful track record of planning, coordinating and executing big and small events from proposal to production within various industries. Possessing key talents in project management, conflict resolution, and customer satisfaction assurance. Highly motivated, creative and energetic with proven results of cost-effective budgeting, exceptional time management and event marketing skills.
Overview
19
years of professional experience
Work History
West Point Association Of Graduates
Alumni Events Manager
04.2016 - Current
Job overview
- Create and maintain reunion webpages and online registration sites for class reunions, conferences, and special events Create and Generate reports in Blackbaud CRM for class reunions, conferences, and special events Create queries, email distros and surveys for correspondence with Alumni Oversee all aspects of event planning and logistics to include communication with the client as outlined in the MOA Communicates all hotel options and contracts hotel blocks for assigned reunion
- Oversaw preparation and management of event budgets to deliver at or below projected costs.
- Executes event phase timeline to include updating, maintaining, and reporting on deadlines
- Develops staffing schedules for each assigned reunion, conference, or special event Create and Maintain event budgets Process payments and refunds for event attendees and generate in-house invoices
- Hired and cross-trained staff members for various event-specific functions and assessed employees' understanding of associated processes and procedures.
- Managed administrative logistics of events planning, event booking, and event promotions.
Scholastic Inc
Event Marketing Coordinator
02.2007 - 01.2010
Job overview
- Organized all aspects of convention booth for 7 teacher, librarian, and bookseller conferences a year Coordinated all conference itineraries for authors to include their fights, hotels dates and car service Managed all hotel list, badges, invitations and collection of RSVP’s for events for staff and authors Maintained children’s book award database and distributed weekly award announcments Submitted books to over 100 different children’s book awards per year Researched and secured locations for events
The Nielson Company, Commercial Property News
Event Coordinator
07.2005 - 12.2006
Job overview
- Primary Planner for 18 annual events with attendance ranging from 250 to 600 attendees Key liaison with all speakers, including obtaining, preparation, distribution of speaker kits and follow-up Worked directly with hotel, pre & post contract, responsible for site selection, vendor contract negotiations, room set-up, catering, audio visual arrangements, staffing and event décor Research of national and regional real estate markets for purpose of composing conference content Oversee content and design development of individual conference websites Main contact with internal sales team and design department to reach conference goals Prepare event documentation materials including emails, postcards, brochures, and onsite program Maintain database of speaker, sponsor, and exhibitor information within excel
Women’s Sports Foundation East
Special Events Intern
06.2004 - 05.2005
Job overview
- Assistance of pre/post event planning and implementation for the annual awards dinner with attendance of over 1200 attendees Coordination of marketing communications programs, targeted to major events and the annual fund drive, which led to the generation of over $120,000
- Creation and distribution of public relations communications to professional sports teams in the areas of soccer, football baseball, hockey, basketball, golf, and tennis Composition of promotional articles and other written communications fro the Women’s Sports Weekly
- Supported events execution and venue set up and tear down.
- Supported planning, communications and scheduling of event communications.
Education
Notre Dame de Namur University, Belmont, California
Bachelor of Science from Business Management and Communications
University Overview
Magna cum Laude 2004
Skills
- Event Registration Management
- Monitoring Events Planning Trends
- Team Mentorship
- Banquet Event Orders (BEOs)
- Vendor Management and Negotiations
- Client Requirements
- Database Maintenance and CRM Tracking
- Schedule Management
- Menu, Transportation and Logistics Planning
- Budget Development
- Managing Live Events
- Sponsorship Support
Additional Information
Blackboard CRM
Cvent
Microsoft Office
Google Drive
Slack
Zoom
MS Teams
Timeline
Alumni Events Manager
West Point Association Of Graduates
04.2016 - Current
Event Marketing Coordinator
Scholastic Inc
02.2007 - 01.2010
Event Coordinator
The Nielson Company, Commercial Property News
07.2005 - 12.2006
Special Events Intern
Women’s Sports Foundation East
06.2004 - 05.2005
Notre Dame de Namur University
Bachelor of Science from Business Management and Communications
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