KATHLEEN FARONE
Corinth,NY
Summary
Detail-oriented Office Manager specializing in financial reporting and document management. Enhanced communication and cash flow management, ensuring timely project updates and precise record-keeping. Organized scheduling, office operations, and team support to improve operational efficiency. Delivered exceptional customer service and fostered effective team collaboration.
Overview
36
36
years of professional experience
Work History
Office Manager
Bonacio Steel
Gansevoort, New York
2024.04 - Current
- Managed daily office operations to ensure efficient workflow among staff.
- Coordinated effective communication among project managers, subcontractors, and clients to ensure alignment and project success.
- Tracked invoices and payments to maintain accuracy of accounts receivable and payable information.
- Oversaw document management for contracts, proposals, and project reports.
- Maintained accurate records of project costs, expenses, and progress reports.
- Created weekly status reports detailing progress on current projects.
- Organized procurement of materials and supplies for ongoing projects.
- Responded promptly to client requests regarding changes or updates to project plans.
Accounting Clerk
Wesley Health Care Center
Saratoga Springs, NY
2023.01 - 2024.04
- Managed weekly check runs, issuing 80 checks totaling $300,000 to $500,000, to support operational cash flow.
- Processed and entered payable invoices for six Wesley Community companies, ensuring timely vendor payments.
- Executed daily miscellaneous check runs to ensure timely payments.
- Uploaded checks into online banking system for efficient processing.
- Reconciled monthly vendor statements, maintaining accurate financial records and supporting budgeting efforts.
- Audited monthly outpatient therapy invoices to verify correct insurance coding.
- Imported and prepared monthly cable, internet, and phone invoices for Embury apartment residents.
- Prepared and submitted long-term care insurance claims for Wesley residents.
Administrative Assistant
City of Saratoga Springs Building Department
Saratoga springs, NY
2013.11 - 2023.02
- Entered over 2,000 Building Permit applications into MUNIS every year, check for completeness and accuracy of applications, attachments, and insurance certificates.
- Scheduled all inspections, permit application submissions, Building Inspector meetings, and training classes.
- Processed all payables and receivables, deposits, and budget line transfers for the Building Department.
- Updated MUNIS and all other property records with hundreds of new Parcel Tax IDs when subdivisions or mergers of property transpired.
- Researched and responded to thousands of FOIL requests submitted to the Building Department (involving research the history of properties, permits, violations and zoning).
- Generated and submitted monthly and annual reports for NYS.
- Collaborated with team to analyze and prepare budget forecasts.
- Managed bids, proposals, and escrow payments for third-party designated engineer code reviews of applications to facilitate compliance and project progress.
Office Manager
NBOA Service Innovations
Albany, NY
2008.01 - 2013.10
- Prepared monthly bank reconciliations and financial statements, managing payroll to ensure accurate employee compensation.
- Processed payables, receivables, and deposits, ensuring accurate tracking and timely payments.
- Maintained organized computer and physical file systems for efficient document retrieval.
- Updated and maintained membership records in database.
Warehouse Controller
Impronta Italgraniti USA
Springfield, VA
2001.06 - 2005.05
- Managed payables and receivables for multi-million-dollar USA distribution center of Italian tile manufacturer, ensuring accurate financial transactions.
- Oversaw monthly inventory of warehouse, prepared and reconciled inventory reporting for headquarters. Prepared orders to be shipped from Italy.
- Conducted banking activities, completing monthly bank reconciliations and preparing financial statements to support fiscal oversight.
- Prepared payroll, paid taxes, and managed health insurance for employees.
- Followed up with hundreds of customers to collect outstanding balances and arrange returns.
Staff Accountant
The Palm Restaurant
Washington, DC
1997.05 - 2001.06
- Executed financial reporting for four multi-million-dollar restaurants, ensuring accuracy and compliance.
- Executed comprehensive financial reporting, managing prepaid accounts, schedules, reconciliations, event settlements, and month-end accruals for accurate financial analysis.
- Supported CFO during year-end audit process by preparing necessary documentation and financial statements.
- Collected and organized financial information, entering details into financial management system to maintain data integrity.
Accounting Office
Marriott Hotels
1990.08 - 1997.05
- Reconciled General Ledger to create monthly and yearly financial statements.
- Execute daily reconciliation of General Ledger entries made by all front of house departments.
- Coded and entered all invoices into computer system for payment.
- Managed Group Function billing by compiling and organizing charges from various departments, auditing them, and preparing invoices.
- Followed up on collections and reconciled discrepancies in payments to maintain accurate records.
- Managed vendor payment inquiries by providing clear and prompt responses.
- Performed duties as GL Clerk and Receivables Clerk as described above.
- Supervised day to day operations of Accounting Department.
- Oversaw monthly inventory count of Food and Beverage Department. Recorded and reconciled inventory counts with prior month and purchases to calculate loss.
- Implemented process to reconcile and collect past due receivables and declined credit card payments.
- Worked closely with Travel Agents and Corporate Group Sales staff.
- Assisted with Night Audit duties during staff shortages to maintain operational continuity.
Education
Bachelor of Science - Accounting
Siena College
Loudonville, NY05.1990
Associate of Arts - Hotel / Restaurant Management
Paul Smiths College
Paul Smiths, NY08.1986
Skills
- Office management
- Bookkeeping
- Cash flow management
- Accounts reconciliation
- Financial reporting
- Tax compliance
- Invoice tracking
- Records management
- Microsoft Dynamics NAV
- Problem solving
- Attention to detail
- Effective communication
Timeline
Office Manager
Bonacio Steel
2024.04 - Current
Accounting Clerk
Wesley Health Care Center
2023.01 - 2024.04
Administrative Assistant
City of Saratoga Springs Building Department
2013.11 - 2023.02
Office Manager
NBOA Service Innovations
2008.01 - 2013.10
Warehouse Controller
Impronta Italgraniti USA
2001.06 - 2005.05
Staff Accountant
The Palm Restaurant
1997.05 - 2001.06
Accounting Office
Marriott Hotels
1990.08 - 1997.05
Bachelor of Science - Accounting
Siena College
Associate of Arts - Hotel / Restaurant Management
Paul Smiths College