Kathleen Fontan
Stratford
Summary
Professional and knowledgeable administrative assistant offering several years of experience in administrative support and customer service. Highly efficient planning, problem-solving, and communication skills.
Overview
26
26
years of professional experience
Work History
Assistant to Property Manager
County Management Services
03.2021 - Current
- Assistant in managing 15 community associations
- Answer incoming calls
- Manager calendars
- Schedule appointments with clients and contractors
- Open and complete work orders
- Review timecards/hours for contractors
- Review and process invoices
- Print and review reports weekly/monthly
- Print and post monthly financial reports.
Administrative Assistant/Assistant for home inspections
Cornerstone Home Inspections
11.2016 - 03.2021
- Answer all incoming calls
- Schedule home inspections for Principal
- Maintained calendars and scheduled meetings using Microsoft Outlook
- Manage, review and complete all home inspection reports
- Maintain monthly reports/invoices using Excel
- Consolidated monthly reports using Excel
- Email reports daily.
Administrative Assistant/Assistant for home inspections
Reilly Group
09.2013 - 11.2016
- Scheduled and managed appointments for Principal
- Managed, reviewed and completed all home inspection reports
- Emailed reports to clients and agents daily
- Prepared, collected and managed all invoices and payments using Excel/monthly reports.
Financial Coordinator
Connecticut Fertility Associates
11.2008 - 12.2012
- Prepared financials for self-pay and insured patients
- Consulted patients regarding financials
- Collected all funds
- Ran monthly financial reports
- Posted payments using Intergy
- Covered front end receptionist two weekends a month.
Executive Assistant
Prudential Financial
08.2006 - 08.2007
- Provided administrative support to two vice presidents, director and staff
- Maintained calendars and scheduled meetings using Lotus Notes
- Gathered information for meeting preparations; Planned, arranged, prepared agendas and recorded minutes
- Prepared presentations using PowerPoint
- Arranged corporate travel and processed expense reports.
Executive Assistant
Oxford Health Plans
06.1997 - 08.2006
- Provided full administrative support to the Sr
- Vice President, director, medical directors and staff
- Maintained calendars and scheduled meetings using Lotus Notes and Microsoft Outlook
- Gathered information for meeting preparations; Planned, arranged, prepared agendas and recorded minutes
- Prepared reports and presentations using Microsoft word, Excel, PowerPoint and EIS
- Scheduled and organized medical director’s vacations and coverage
- Prepared yearly reviews for all staff for Human Resources
- Oriented and set up all new employees: computers, phones, desk and HR paperwork
- Coordinated all corporate travel arrangements
- Submitted travel and expense reports using Concur Expense
- Managed and processed invoices/payments for external consultants
- Managed two administrative assistants.
Education
Business/Administrative Degree -
Gibbs College
Norwalk, CTSkills
- Data Entry
- Document Retrieval
- Office Equipment Maintenance
- Business Administration
- Schedule Management
- Account Reconciliation
- Microsoft Office
- Spreadsheet Tracking
Technology Skills
- Microsoft Office
- Google Drive
- Concur Expense
- C3 Software
- Typing 50WPM
Timeline
Assistant to Property Manager
County Management Services
03.2021 - Current
Administrative Assistant/Assistant for home inspections
Cornerstone Home Inspections
11.2016 - 03.2021
Administrative Assistant/Assistant for home inspections
Reilly Group
09.2013 - 11.2016
Financial Coordinator
Connecticut Fertility Associates
11.2008 - 12.2012
Executive Assistant
Prudential Financial
08.2006 - 08.2007
Executive Assistant
Oxford Health Plans
06.1997 - 08.2006
Business/Administrative Degree -
Gibbs College
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