KATHLEEN HAHM
Helena
Summary
My skills in organization, time management and attention to detail make me a strong candidate.
Overview
18
18
years of professional experience
Work History
LEGAL ADMINISTRATIVE ASSISTANT II
OPD Appellate Division
Helena, MT
07.2024 - Current
- Answer calls and transfer on a multi-line phone system.
- File all Notices of Appeal, Notices of Appearance and Transcript Requests.
- File all Out of Time Petitions.
- Keep track of all court reporters and make sure transcripts are filed on time.
- Bind all briefs for the Supreme Court.
- Download all transcripts and save in Advo.
- Manage the Supreme Court Inbox.
- Opening and closing duties.
LOAN SERVICING SPECIALIST II
Opportunity Bank Of Montana
Helena, MT
04.2023 - 07.2024
- Handles all paid off loan procedures.
- Requests reconveyance on deeds of trust.
- Process payments.
- Run daily and monthly reports.
- Answer phone calls from customers regarding their current loans.
- Work well with team members.
LEGAL ADMINISTRATIVE ASSISTANT II
City Attorney's Office
Helena, MT
05.2022 - 03.2023
- Opened new case files and maintained organized office paperwork and digital files for easy tracking and retrieval.
- Scheduled court hearings.
- Pulled police reports for cases to provide as discovery.
- Filed documents with the court while maintaining a positive working relationship.
HEALTH UNIT COORDINATOR
St. Peter's Hospital
Helena, MT
12.2021 - 05.2022
- Scheduled all surgeries for the Operating Room.
- Ordered supplies for the office.
- Verified all surgery reports to make sure all parts are charged correctly.
- Answered the phone and provided excellent customer service.
LEGAL ADMINISTRATIVE ASSISTANT
Public Defenders Office
Helena, MT
07.2019 - 09.2021
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Screened phone calls to effectively handle less important inquiries.
- Managed accounts and client records of clients, observing confidentiality and extreme discretion.
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Scheduled appointments and court appearances for busy law firm.
- Developed positive working relationship with courts, clients and attorneys.
PARALEGAL
Department Of Revenue
Helena, MT
09.2017 - 06.2019
- Examined and reviewed hearing applications/requests for accuracy and completeness.
- Monitored and updated databases, spreadsheets and reports.
- Created Legal documents and correspondence.
- Requested and reviewed Proposed Department Actions (PDA) to determine case type.
- Evaluated and entered Proposed Department Actions (PDA) into the proper file.
- Provided administrative support by answering the phone, processing documents and operating office equipment.
LEAD COLLECTION TECHNICIAN
Department Of Revenue
Helena, MT
07.2014 - 09.2017
- Effectively collected on past due taxes.
- Noted accounts and determined when to set them out to be followed up on.
- Verified accounts had due process.
- Received and processed correspondence and mail.
- Productively communicated well with coworkers.
- Provided exemplary customer service.
- Processed and tracked informal reviews and responded appropriately.
LEGAL SECRETARY
Centron Services
Helena, MT
07.2007 - 07.2014
- Filed Default Judgements and Writs of Execution.
- Answered and transferred calls on a multi-line phone system.
- Calendared and kept track of Writ deadlines.
- Worked with attorneys to get all documents signed.
- Mailed all court documents to respective county courts.
- Took all documents to the Lewis and Clark County Court House.
- Opened and filed new cases.
- Used paper filing system.
- Closed paid accounts.
Education
General -
Helena High School
Helena, MT06.1997
Skills
- Time Management
- Critical Thinking
- Verbal and Written Communication
- Public Relations
- Problem-Solving
- Word Processing
- Proofreading and Editing
- Administrative Functions
Timeline
LEGAL ADMINISTRATIVE ASSISTANT II
OPD Appellate Division
07.2024 - Current
LOAN SERVICING SPECIALIST II
Opportunity Bank Of Montana
04.2023 - 07.2024
LEGAL ADMINISTRATIVE ASSISTANT II
City Attorney's Office
05.2022 - 03.2023
HEALTH UNIT COORDINATOR
St. Peter's Hospital
12.2021 - 05.2022
LEGAL ADMINISTRATIVE ASSISTANT
Public Defenders Office
07.2019 - 09.2021
PARALEGAL
Department Of Revenue
09.2017 - 06.2019
LEAD COLLECTION TECHNICIAN
Department Of Revenue
07.2014 - 09.2017
LEGAL SECRETARY
Centron Services
07.2007 - 07.2014
General -
Helena High School