Kathleen L. Durham
Summary
Proficient in MS Office (Word, Excel, PowerPoint, Access, and Publisher), Adobe (Acrobat and Photoshop) Excellent communication and professional skills Skilled in identifying and resolving problems as a team player and independently Able to coordinate multiple projects in a constantly changing environment Highly motivated and committed to excellence Typing speed of ~80 WPM
Overview
14
14
years of professional experience
Work History
Residency Program Coordinator
Detroit Medical Center
01.2020 - Current
- Assists leadership with day-to-day personnel and administrative support services of the department
- Assists in scheduling, communications and preparing reports, documents and media for meetings and conferences
- Resolves problems and refers problems of an unusual nature to direct supervisor
- Maintains and oversees time and attendance records for residents
- Prepare agendas and minutes for department meetings, arranged meeting rooms, set up video conferences and webinars, organize materials for resident/student orientations, update resident information files, and enter data into resident database
- Obtain approval and book travel
- Assists with recruiting potential residents via the following methods: campaign planning, application process and review, scheduling and coordinating interviews, establishing and maintaining data files for use in preparation of rank list for match, corresponding with candidates
- Assists with preparation of applications and inspection materials
- Supervises collection of data fulfilling American Osteopathic Association and other licensing and credentialing boards; prepares reports and compiles statistics
- Verifies training and processes letters of recommendation for current residents as well as past residents; prepares correspondence relative to program
- Plan and organize resident graduation, which involves securing facility, identifying menu, generating invitations and developing graduation program
- Assists with coordinating weekly teaching schedule, which includes identifying speakers, assisting with presentations and frequently communicating with attending physicians
- Collects lecture evaluations and prepares summary reports, maintains lecture attendance records and documentation, corresponds with program faculty
- Gathers information for evaluations
- Coordinates the annual review, including preparation and signing of contracts for new and existing residents and program directors via submission of contracts for CME credit approval for physician
- Maintains current data such as evaluations, examinations, schedules, procedure logs and conference attendance, and so forth
- Assists the Program Director in implementation of goals and requirements for resident training programs in compliance with the American Osteopathic Association’s and Accreditation Council for Graduate Medical Education Training Requirements and arranges site visits by various institutions
- Maintains a working knowledge of student and resident requirements and department/site resources
- May develop medical student rotation schedules, coordinates visiting medical student rotations and collects student evaluations
- Corresponds with Michigan State University College of Osteopathic Medicine and Wayne State University School of Medicine as needed
- Orders supplies and lab coats as needed, and prepare disbursement orders for material purchasing
- As needed, assumes overall responsibility for the efficient operation of the department in supervisor’s absence
Residency Program Coordinator
Detroit Medical Center
01.2019 - Current
- Assists leadership with day-to-day personnel and administrative support services of the department
- Assists in scheduling, communications and preparing reports, documents and media for meetings and conferences
- Resolves problems and refers problems of an unusual nature to direct supervisor
- Maintains and oversees time and attendance records for residents
- Prepare agendas and minutes for department meetings, book meeting rooms, set up video conferences and webinars, organize materials for resident/student orientations, update resident information files, and enter data into resident database
- Obtain approval and book travel
- Assists with recruiting potential residents via the following methods: campaign planning, application process and review, scheduling and coordinating interviews, establishing and maintaining data files for use in preparation of rank list for match, corresponding with candidates
- Assists with preparation of applications and inspection materials
- Supervises collection of data fulfilling American Osteopathic Association and other licensing and credentialing boards; prepares reports and compiles statistics
- Verifies training and processes letters of recommendation for current residents as well as past residents; prepares correspondence relative to program
- Plan and organize resident graduation which involves securing facility, identifying menu, generating invitations and developing graduation program
- Assists with coordinating weekly teaching schedule, which includes identifying speakers, assisting with presentations and frequently communicating with attending physicians
- Collects lecture evaluations and prepares summary reports, maintains lecture attendance records and documentation, corresponds with program faculty
- Gathers information for evaluations
- Coordinates the annual review, preparation and signing of contracts for new and existing residents and program directors via submission of contracts for CME credit approval for physician
- Maintains current data such as evaluations, examinations, schedules, procedure logs and conference attendance, and so forth
- Assists the Program Director in implementation of goals and requirements for resident training programs in compliance with the American Osteopathic Association’s and Accreditation Council for Graduate Medical Education Training Requirements and arranges site visits by various institutions
- Maintains a working knowledge of student and resident requirements and department/site resources
- May develop medical student rotation schedules, coordinates visiting medical student rotations and collects student evaluations
- Corresponds with Michigan State University College of Osteopathic Medicine and Wayne State University School of Medicine as needed
- Orders supplies and lab coats as needed, and prepare disbursement orders for material purchasing
- As needed, assumes overall responsibility for the efficient operation of the department in supervisor’s absence
Radiology Administrative Coordinator
Detroit Medical Center
01.2016 - 01.2019
- Assumes daily administrative functions, including purchasing and disbursement orders
- Creates and distributes statistical reports
- Acts as liaison between assigned specialty areas, affiliated physician corporations (PC's) and other DMC hospitals and institutions
- Maintains, administers and archives personnel actions, employment agreements, consultant contracts and payments or other confidential documents
- Provides secretarial support, manages meetings, calendars, and communications for the department chief, director and managers
- Screens telephone calls and visitors, resolves routine to moderately complex issues and initiates/composes correspondence, as necessary
- Prepares meeting minutes
- Supports interaction with DMC management, physicians and staff to dispense information regarding departmental policies, procedures, practices and general information
- Supervised clerical staff (prior to department restructuring)
Coordinator, Policies and Governance
Detroit Medical Center
01.2013 - 01.2015
- Maintain policy database, assisted with maintaining the JCR Amp Tracer database (create and enter data into tracers for Joint Commission surveys), keep record of board meetings and conduct background checks for new/returning board members, prepare and process purchase and disbursement orders, and perform routine office administration duties
Regulatory Data Specialist
Detroit Medical Center
01.2011 - 01.2013
- Audit medical records for inappropriate access through FairWarning, create and enter data into tracers for Joint Commission surveys, Assist with the educational training, record class registrations, upload learning modules and maintain the NetLearning user database
- Create and maintain databases for DMC Governance, Internal Audit Project Planning, Internal Audit Time Reporting, and DMC Policies, create queries and statistical reports, analyze data for discrepancies/accuracy, manipulate data for use in spreadsheets, graphs, presentations, and the like, type and distribute audit reports
Education
Accounting -
Eastern Michigan University
Ypsilanti, Michigan01-1992
Skills
- Program management
- Office administration
- Proactive mindset
- Strategic planning
Accomplishments
- Used Microsoft Excel to create reports that track and plot required resident data for ACGME requirements.
Timeline
Residency Program Coordinator
Detroit Medical Center
01.2020 - Current
Residency Program Coordinator
Detroit Medical Center
01.2019 - Current
Radiology Administrative Coordinator
Detroit Medical Center
01.2016 - 01.2019
Coordinator, Policies and Governance
Detroit Medical Center
01.2013 - 01.2015
Regulatory Data Specialist
Detroit Medical Center
01.2011 - 01.2013
Accounting -
Eastern Michigan University
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