Kathleen Mooney
Boonton
Summary
Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.
Coordinated Personal Assistant polished in supporting busy multi millionaires. Expertly assists with both business and personal requirements to promote productivity. Highly organized with talent for multitasking using superior time management and decision-making abilities.
Overview
16
16
years of professional experience
Work History
Personal Assistant/Residential House Manager
Carole Mraz
Nutley
01.2017 - 04.2025
- Maintained confidential files related to personnel records or other sensitive information.
- Prepared documents such as reports, presentations, agendas, and correspondence.
- Provided administrative support to the executive team by conducting research and preparing statistical reports.
- Organized travel arrangements, including flights, transportation, and accommodation.
- Assisted with special projects as needed by researching topics, organizing data, summarizing findings.
- Greeted visitors in a professional manner and provided assistance with inquiries.
- Organized travel arrangements, including flights, accommodations, and transportation.
- Performed calendar management and scheduling of appointments for the executive.
- Sorted mail received daily for distribution throughout the office.
- Managed office supplies inventory and placed orders when necessary.
- Answered incoming calls and emails promptly while managing the executive's schedule accordingly.
- Made travel arrangements for employee trips and conferences.
- Performed various clerical tasks and organized office areas to promote productivity.
- Managed household inventory and maintenance schedules.
- Coordinated travel arrangements, including flights, accommodations, and itineraries.
- Provided personal support to the executive, including errand running and personal shopping.
- Ran errands to help with daily tasks, enabling employer to focus on more pressing duties.
- Checked personal and professional activities to remind employer of priority tasks and deadlines.
- Oversaw household management tasks, including coordinating with service providers and managing schedules.
- Delivered warm companionship with conversation, emotional reassurance and coordination of mentally stimulating activities.
- Kept patient health and personal information private and confidential.
Stay at Home Mom
My household
Boonton
05.2013 - 12.2016
- Managed household errands and other essential duties.
- Managed inventory and supplies to ensure materials were available when needed.
- Completed day-to-day duties accurately and efficiently.
Medical Front Desk Administration
NJ Perinatal Assoc
Livingston
01.2009 - 09.2013
- Managed time effectively to ensure tasks were completed on schedule and deadlines were met.
- Collaborated closely with team members to achieve project objectives and meet deadlines.
- Approached customers and engaged in conversation through use of effective interpersonal and people skills
- Managed inventory and supplies to ensure materials were available when needed.
- Completed day-to-day duties accurately and efficiently.
Medical Assistant Externship
Newton OB
Newton
12.2008 - 01.2009
- Inspected equipment to ensure proper working order prior to use on patients.
- Performed basic laboratory tests such as urinalysis and blood glucose levels under direct supervision of a physician or registered nurse.
- Organized patient charts before each day's clinic sessions began.
- Ordered medical supplies, maintained inventory logs and restocked exam rooms when needed.
- Ensured that all instruments used during exams were cleaned properly after each use according to established protocols.
- Assisted with pre-operative preparation of patients including providing instruction about post-operative care plans.
- Maintained accurate medical records through filing, charting, transcription and data entry into electronic health record system.
- Collected samples from patients for laboratory testing purposes.
- Monitored vital signs of hospitalized patients throughout their stay at the hospital or clinic setting.
- Answered phones, scheduled appointments and managed patient flow while greeting visitors in a professional manner.
- Provided assistance to medical staff in performing minor surgical procedures.
- Assisted physicians with patient care by taking vital signs, patient histories and preparing patients for examinations.
Education
Associate's degree - Business Administration
Sussex County Community College
Newton, MA05.2025
Certificate - Allied Health Medical Assistant program
Sussex County Community College
Newton, NJ01.2008
Fashion Merchandising and Management -
Berkeley College
Paterson, NJ01.2006
Certification - General Academic
Newton High School
Newton, NJ06-2000
Skills
- Vital signs
- Urinalysis
- ECG
- Assisting with physical exams
- Minor office surgery
- Asepsis
- Infection control
- Pharmacology
- Microbiology
- Phlebotomy
- Hematology
- Anatomy & physiology
- Medical terminology
- Appt scheduling
- Risk management
- Inventory & supplies
- Insurance
- CPT & ICD 9
- Large volume phone calls
- Coding
- Bookkeeping
- Accounting
- Banking
- Billing & collections
- Medical practice management software
- MediSoft Version 11
- Microsoft Office
- Word
- Excel
- Outlook
- Outstanding communication
- Organizational skills
- Interpersonal skills
- Ability to achieve immediate and long-term goals
- Meet deadlines
- Skilled in verbal and nonverbal communication
- Knowledgeable in cultural diversity
- Successful in communicating with difficult patients
- Strive to provide a positive and evolving role model
- Able to motivate and inspire others
- Problem-solving aptitude
- Customer service
- Team collaboration
- Office administration
- Visual merchandising
- Team building
- Leadership
- Excellent communication
- Calm under pressure
- Customer relations
- Networking
- Verbal communication
- Cultural awareness
Locations - Training Agency
The Partnership for Maternal and Child Health of Northern New Jersey
Dates
___
Administrative Skills
- Appt. scheduling
- Risk management
- Inventory & supplies
- Insurance
- CPT & ICD 9
- Large volume phone calls
- Coding
- Bookkeeping
- Accounting
- Banking
- Billing & collections
Management Skills
- Outstanding communication
- Organizational
- Interpersonal skills
- Ability to achieve immediate and long-term goals
- Meet deadlines
Age Category
35 to 45 years old
Communication Skills
- Skilled in verbal and nonverbal communication
- Knowledgeable in cultural diversity
- Successful in communicating with difficult patients
Ethnicity
Caucasian
Leadership Skills
- Strive to provide a positive and evolving role model in my profession
- Able to motivate and inspire others
- Problem-solving aptitude
Clinical Skills
- Vital signs
- Urinalysis
- ECG
- Assisting with physical exams
- Minor office surgery
- Asepsis
- Infection control
- Pharmacology
- Microbiology
- Phlebotomy
- Hematology
- Anatomy & physiology
- Medical terminology
Bilingual Status
No
Groups
Junior Women's Club, 01/25, Present
Primary Language
English
Additional Languages
English
Personal Information
- Gender: Female
Timeline
Personal Assistant/Residential House Manager
Carole Mraz
01.2017 - 04.2025
Stay at Home Mom
My household
05.2013 - 12.2016
Medical Front Desk Administration
NJ Perinatal Assoc
01.2009 - 09.2013
Medical Assistant Externship
Newton OB
12.2008 - 01.2009
Associate's degree - Business Administration
Sussex County Community College
Certificate - Allied Health Medical Assistant program
Sussex County Community College
Fashion Merchandising and Management -
Berkeley College
Certification - General Academic
Newton High School