Kathleen O'Brien
Chicago,IL
Summary
Dynamic Accounts Payable Specialist with proven expertise at Raymundos Food Group, LLC, excelling in vendor management and account reconciliation. Recognized for enhancing payment processes and fostering strong vendor relationships, ensuring timely payments and accurate records. Proficient in ERP systems, demonstrating exceptional organizational skills and a commitment to process improvement.
Overview
23
23
years of professional experience
Work History
Accounts Payable Specialist
Raymundos Food Group, LLC
Bedford Park, US
10.2016 - 01.2025
- Responsible for the processing of supplier invoices for both direct and indirect spend.
- Review 1099 data for accuracy, and prepare the forms for suppliers.
- Review open AP accruals and reconcile outstanding, aged balances.
- Assisted with the annual external audit, month-end closing processes, and year-end functions.
- Processed and verified invoices, purchase orders, and expense reports for accuracy and completeness.
- Three-way match all direct inventory invoices.
- Managed the accounts payable aging report to ensure timely payment of vendor invoices.
- Reconciled vendor statements and resolved any discrepancies in a timely manner.
- Maintained accurate records of all accounts payable transactions in the accounting system.
- Assisted with month-end closing activities by preparing accruals and reconciling accounts payable balances.
- Collaborated with the purchasing department to resolve pricing or quantity discrepancies on invoices.
- Responded to vendor inquiries regarding payment status or invoice issues promptly and professionally.
- Developed and maintained strong relationships with key vendors, resulting in improved communication and issue resolution.
- Managed the vendor database, ensuring accurate and up-to-date information for efficient payment processing.
Accounts Payable Clerk
SMITH BROTHERS
Chicago, US
01.2002 - 11.2015
- Processed and verified invoices, purchase orders, and expense reports for accuracy and completeness
- Managed the accounts payable aging report to ensure timely payment of vendor invoices.
- Reconciled vendor statements and resolved any discrepancies in a timely manner
- Maintained accurate records of all accounts payable transactions in the accounting system
- Assisted with month-end closing activities by preparing accruals and reconciling accounts payable balances
- Collaborated with the purchasing department to resolve pricing or quantity discrepancies on invoices.
- Responded to vendor inquiries regarding payment status or invoice issues promptly and professionally
- Reviewed employee expense reports for compliance with company policies before processing reimbursement payments.
- Performed regular audits of accounts payable processes to identify areas for improvement, and implement best practices.
- Assisted in the preparation of 1099 forms and other tax-related documents for vendors.
- Managed the vendor database, ensuring accurate and up-to-date information for efficient payment processing.
- Three-way match all direct inventory invoices.
Education
High school diploma -
Richards Vocational High School
Chicago, IL05.1981
Skills
- Customer Service
- Vendor Management
- Receptionist
- Account Reconciliation
- General Office Skills
- Accounts Receivables
- Sage
- Accounts payable
- Process Improvement
- Time Management
- Project Coordination
- Multi-Tasking
- Computer Literate
- ERP knowledge
- Organizational Skills
Personal Information
Work Permit: Authorized to work in the US for any employer
Additional Information - Key Strengths
- Process Improvement
- Customer Service
- Time Management
- Project Coordination
- Multi-Tasking
- Computer Literate (Excel, Word, Outlook)
- ERP knowledge (Deacom, Provisio, Sage)
- Organizational Skills
Timeline
Accounts Payable Specialist
Raymundos Food Group, LLC
10.2016 - 01.2025
Accounts Payable Clerk
SMITH BROTHERS
01.2002 - 11.2015
High school diploma -
Richards Vocational High School
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