Summary
Work History
Education
Skills
Timeline
Generic
Kathleen Russo

Kathleen Russo

Long Valley,NJ

Summary

Organized and efficient Human Resources/Office Manager supporting corporate level officers and senior management personnel with demonstrated expertise in financial and operational leadership. Adroit professional exemplifies multidisciplinary managerial skill in process, procedure and policy improvement initiatives. Accomplished in workflow optimization techniques implementation which increase productivity, reduce labor and maintain business integrity and quality of service.

Work History

Human Resources/Office Manager

JEEN International
Fairfield, NJ
08.2021 - Current
    • Manage staffing process, including recruiting, interviewing, hiring and onboarding
    • Ensure job descriptions are up to date and compliant with all local, state and federal regulations
    • Develop training materials and performance management programs to help ensure employees understand their job responsibilities
    • Investigate employee issues and conflicts and brings them to resolution
    • Completed bi-weekly payroll for 60 employees.
    • Administrator of Health, 401K and vacation benefits
    • Organize, order and setup office meeting lunches & events.
    • Order supplies for office and PPE for manufacturing employees, compliant with OSHA safety regulations

Administrator IV/Business Office Manager

BMC Corporation - Acquisition
Little Falls , NJ
06.2020 - 07.2021
    • Collaborated with transition team on facility management for transition team from Compuware Corporation to BMC Corporation. Converting contracts of vendors, signage and, Covid-19 safety protocols for return to office.
    • Improved office operations by automating client correspondence, record tracking and data communications.
    • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
    • Managed CRM database, including troubleshooting, maintenance, updates and report generation.
    • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
    • Performed billing, collection and reporting functions for office

Executive Assistant/Office Manager

Compuware Corporation - Acquisition
Little Falls, NJ
01.2020 - 05.2021
    • Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
    • Coordinated with transition team to transfer all customer and vendor contracts to Compuware contracts
    • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs using MS Office suite.
    • Performed billing, collection and reporting functions for office
    • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
    • Handled all incoming business and client requests for information.
    • Delivered clerical support by efficiently handling wide range of routine and special requirements.

Owner/Operator Manager

Elite Party Staffing
Long Valley, NJ
01.2016 - Current
    • Streamlined event efficiencies by accurately coordinating and managing customer itineraries. Coordinated schedules and timelines for all events
    • Directed & managed staff of 35 personnel. Onboarded new employees, including training, mentoring and new hire documentation.
    • Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
    • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.

Executive Assistant to the Chief Executive Officer

Innovation Data Processing
Little Falls, New Jersey
05.1983 - 12.2019
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Worked to coordinate and complete special projects for upper management.
  • Organized international and domestic travel arrangements for staff members, including all transportation and hotel stays.
  • Assisted Sales Team by created sales contracts, processing orders, and distribution of products.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
  • Screened calls and emails and initiated actions to respond or direct messages for managers.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for staff meetings and large corporate events.
  • Promoted team productivity by keeping supplies organized and well-stocked
  • Maintained all office equipment ordering supplies and maintenance when malfunctions occur.
  • Researched, proposed and implemented vendor agreements to decrease costs and improve services.
  • Assisted Human Resources with distribution of benefit paperwork and answered employee questions on benefits.
  • Assisted Accounts Payable with billing and Accounts Receivable when needed.

Education

High School Diploma -

Clifton High School
Clifton, NJ

Some College (No Degree) - Computer Science and Programming

Montclair State University
Montclair, NJ

Skills

  • Executive Support
  • Database Administration
  • Time Management Skills
  • Travel coordination
  • Managerial Experience
  • Staff Management
  • Policy and procedure modification
  • Problem-Solving
  • Planning and Coordination
  • Dependable and Responsible
  • Critical Thinking
  • Payroll and budgeting
  • Recruitment / Human Resources
  • Human resources management
  • Organized managerial style
  • Human resources policies

Timeline

Human Resources/Office Manager

JEEN International
08.2021 - Current

Administrator IV/Business Office Manager

BMC Corporation - Acquisition
06.2020 - 07.2021

Executive Assistant/Office Manager

Compuware Corporation - Acquisition
01.2020 - 05.2021

Owner/Operator Manager

Elite Party Staffing
01.2016 - Current

Executive Assistant to the Chief Executive Officer

Innovation Data Processing
05.1983 - 12.2019

High School Diploma -

Clifton High School

Some College (No Degree) - Computer Science and Programming

Montclair State University

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Kathleen Russo