Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Timeline
Generic

Kathleen Trahan-Collins

Troy,NY

Summary

Detail-oriented Office Coordinator with a strong track record in onboarding new employees, managing departmental budgets and supporting operational efficiency. Expertise in effective communication and organizational skills, driving successful project outcomes and enhancing client satisfaction.

Overview

26
26
years of professional experience
1
1
Certification

Work History

Office Coordinator

Siena University
NY , NY
10.2020 - Current
  • Dept. Budgets: Maintain and balance numerous department budgets. Record and track all departmental expenditures
  • Purchase Orders: Create for all SOLA faculty, offices, labs and classrooms: to include supplies, food, conference registrations and invoice payments.
  • Grants: Process and track grant funding and expenditures as needed each year.
  • Check Requests: Submit, record and track all reimbursements and payments.
  • Faculty Contracts: Submit adjunct contracts for each semester.
  • New Hires - Complete new hire paperwork, submit contracts, obtain keys, office space, technology needs and account access.
  • Work Study: Interviews, hiring, complete paperwork, track financial aid, process payroll.
  • Event and Service Contracts: Create and submit contracts for all Honorariums, Guest Artists and Guest Speakers
  • Setup Hotel Reservations for guests of Siena.
  • Faculty Travel: Process and record travel for all department faculty. Maintain budget, track expenses and reimbursements
  • Advisors / Advisees: Manage assignment of academic advisors for all students. Monitor faculty leaves and sabbaticals.
  • Routine Duties: Maintain inventory of supplies needed for all departments, update faculty office hours each semester and track faculty office space and keys distributed.

Home Health Aide

Home Instead
Schenectady , NY
02.2023 - Current
  • Provide companionship and emotional support to enhance client well-being.
  • Assist clients with daily living activities and personal hygiene needs.
  • Recognized emergency situations and implemented appropriate procedures.
  • Delivered high level of assistance with cooking, meal preparation, and shopping.
  • Maintain a clean and safe environment for clients in their homes.
  • Document client progress and communicate effectively with family members and supervisor

Data Analysis Coordinator I

Hudson Valley Community College
Troy, NY
10.2018 - 02.2020
  • Generate ad hoc reports according to specific instructions.
  • Generate reports as assigned using the various fields of the database in a standardized format.
  • Contact internal and external parties to obtain data and report results of analysis.
  • Process Applications for students (New, Returning and Transferring).
  • Process Reactivation or Change of Curriculum forms.
  • Sort, match and attach transcripts to student files.
  • Create Excel Spreadsheets and Word Processing documents as assigned.
  • Provide customer service to students and families.
  • Maintain and track all High School Instant Admit Applications.
  • Assist with college recruitment fairs and events.

Business Manager

Quality Glass Inc.
Troy, NY
04.2006 - 04.2018
  • Maintain employee personnel files for time & attendance
  • Supervise staff in assignments and performance
  • Coordinate and Run weekly staff meetings
  • Verify and process insurance claims for customers
  • Provide written work estimates for customers
  • Provide professional customer service
  • Respond to telephone inquiries from clients, vendors and the public
  • Record documents for accounts receivable and payable
  • Reconcile all bank and credit card accounts
  • Process journal entries, online transfers and payments
  • Receive and record cash, checks and vouchers
  • Research and resolve collections and billing disputes
  • Schedule customer appointments

Office Assistant

Barry Rosenblatt DDS
Troy, NY
04.2002 - 04.2006
  • Verify patient health benefits.
  • Process and manage Medicaid insurance, charts and payments.
  • Coordinate meetings and conferences for employees and vendors.
  • Process insurance claims and invoice patients.
  • Schedule and confirm patient appointments.

Human Resources Assistant

Seton Health System
Troy, NY
09.1999 - 04.2002
  • Set up appointments, meetings and conferences for employees.
  • Verify medical licenses and credentials.
  • Conduct new employee orientations and exit interviews.
  • Maintain confidential up-to-date records at all times.
  • Set up and process benefits for FMLA, COBRA and NYS Disability.
  • Process health benefit packages for new hires and open enroll.

Education

Administrative Assistant

Mildred Elley
Albany, NY
06-1984

High School Regents Diploma - General Business

Troy High School
Troy, NY
06-1983

Skills

  • Microsoft Office (Word, Excel I & II, PowerPoint, Outlook)
  • Apple software (Numbers, Pages)
  • QuickBooks
  • Google Chrome
  • Adobe Acrobat
  • Banner
  • Handshake
  • Time management
  • Typing 65 wpm
  • Meeting organization
  • Budgeting and finance
  • Scheduling
  • Accounts receivable/Accounts payable
  • Payroll processing
  • Canvass & Blackboard
  • Policy and procedure modification

Certification

  • Certification in Excel I & II
  • Certified Care Professional (Alzheimer's & Dementia)

Accomplishments

  • NYS Board member for Cystic Fibrosis (The Mary Fund Organization), Albany, NY, United States
  • Participant for: Make-a-Wish Foundation, The Children's Telethon, Cystic Fibrosis Annual Stair climb, and The Lustgarten Pancreatic Cancer Organization.
  • LSD (13yrs): Elem. school room parent, PTA Board Member, and Junior Achievement teacher.
  • Activities and event coordinator for Annual school dances, Prom & graduation. Organize Fundraisers Committee member for the Middle and High School Musicals.
  • PTA NYS National Lifetime Achievement for Cystic Fibrosis

Timeline

Home Health Aide

Home Instead
02.2023 - Current

Office Coordinator

Siena University
10.2020 - Current

Data Analysis Coordinator I

Hudson Valley Community College
10.2018 - 02.2020

Business Manager

Quality Glass Inc.
04.2006 - 04.2018

Office Assistant

Barry Rosenblatt DDS
04.2002 - 04.2006

Human Resources Assistant

Seton Health System
09.1999 - 04.2002

Administrative Assistant

Mildred Elley

High School Regents Diploma - General Business

Troy High School

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Kathleen Trahan-Collins