Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
Generic

Kathlene King

Converse

Summary


Experienced with office management, communication, and organizational skills. Utilizes administrative expertise to enhance team productivity and streamline processes. Track record of providing reliable support and adapting to dynamic work environments.

Overview

27
27
years of professional experience
1
1
Certification

Work History

Assistant Administrator

TEKsystems
01.2025 - Current
  • Managed purchasing, stocking and organizing inventory.
  • Managed daily schedules and appointments for senior staff, ensuring timely attendance and optimal productivity.
  • Assisted with employee onboarding process, providing new hires with necessary resources for success in their roles.
  • Maintained [Type] office equipment and placed orders for materials in short supply to manage office supply inventory.
  • Composed, edited and prepared correspondence and other department documents.
  • Maintained a professional office environment, ensuring cleanliness and proper organization of supplies.
  • Managed incoming mail and correspondence, distributing items as necessary while maintaining confidentiality of sensitive materials.
  • Managed confidential information with discretion, ensuring the privacy of sensitive documents.
  • Contributed to improved workflow by organizing electronic files for easy access and retrieval by all team members.

Secretary

TISD-Temple
11.2023 - 10.2024
  • Coordinate with assistant principals to schedule calendars, parent conferences, 504 meetings
  • Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
  • Answered multi-line phone system and enthusiastically greeted callers.
  • Maintained daily report documents, memos and invoices.
  • Scheduled appointments and conducted follow-up calls to clients.
  • Prepared professional correspondence, including memos, letters, and emails, ensuring accuracy and timeliness.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Contributed to a positive work environment by providing support to colleagues when needed in various tasks or projects.

Counselor Clerk

NEISD
09.2022 - 10.2023
  • Register and withdraw students, request student records, assist counselors with daily activities
  • Handled high volume of phone calls, directing callers to appropriate personnel or providing information as needed.
  • Managed confidential information with discretion, ensuring the privacy of sensitive documents.
  • Managed incoming mail and correspondence, distributing items as necessary while maintaining confidentiality of sensitive materials.
  • Maintained a professional office environment, ensuring cleanliness and proper organization of supplies.
  • Composed, edited and prepared correspondence and other department documents.
  • Performed routine clerical tasks by scanning, filing, and copying documents.
  • Screened phone calls to take messages and route calls to appropriate personnel.
  • Collaborated with colleagues on creating presentations for meetings resulting in clear communication of ideas.

Administrative Assistant

PPL MOTORHOMES
07.2016 - 05.2020
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
  • Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
  • Ensured accurate record-keeping with diligent data entry and database management for vital company information.
  • Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
  • Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
  • Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
  • Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.

Administrative Assistant

SWS ENVIRONMENTAL SERVICES
10.2012 - 03.2015
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Provided clerical support to company employees by copying, faxing, and filing documents.
  • Responded to inquiries from callers seeking information.
  • Maintained a clean and welcoming office environment, fostering positive impressions among clients and visitors alike.
  • Improved customer satisfaction ratings by promptly addressing inquiries via phone, email, or in-person visits.
  • Expedited invoice processing, ensuring accurate recording of financial transactions in the accounting system.
  • Ensured timely completion of projects with diligent task prioritization, delegation, and followup.
  • Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Maintained inventory of office supplies and placed orders.
  • Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
  • Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
  • Established administrative work procedures to track staff's daily tasks.
  • Processed weekly payroll

Circulation Manager

TEXAS TROPHY HUNTERS ASSOC
10.1998 - 05.2009
  • Inspect layouts and advertising copy and edit scripts, audio and video tapes, and other promotional material for adherence to specifications
  • Plan and prepare advertising and promotional material to increase sales of products or services, working with customers, company officials, sales departments and advertising agencies
  • Gather and organize information to plan advertising campaigns
  • Confer with clients to provide marketing or technical advice
  • Direct, motivate, and monitor the mobilization of a campaign team to advance campaign goals
  • Confer with department heads or staff to discuss topics such as contracts, selection of advertising media, or product to be advertised
  • Prepare and negotiate advertising and sales contracts
  • Provide presentation and product demonstration support during the introduction of new products and services to field staff and customers
  • Managed Member Database for Hunting Magazine Magazine Assembly to send to printer Trade Shows Accounts Payable Accounts Receivable Extensive cash handling
  • Managed a team of staff members for efficient daily operations and high customer satisfaction rates.
  • Developed and maintained comprehensive circulation reports, providing valuable insights into performance metrics for informed decision-making processes.
  • Assisted in the development of annual budgets, setting realistic financial goals while identifying potential cost-saving opportunities within various operational aspects thereof across all levels throughout each fiscal year period respectively under review

Education

Diploma - Business

Dickinson Business School
San Antonio, TX
06-1988

Skills

  • Journalism
  • Editing
  • Mass communication
  • Office coordination
  • Scheduling appointments
  • File maintenance
  • Document control
  • Record preparation
  • Business correspondence writing
  • Office administration
  • Recruitment assistance
  • Employee onboarding
  • Payroll processing
  • Document preparation
  • Editing and proofreading
  • File management
  • Document management
  • Inventory and supply management
  • Invoice preparation
  • Calendar management
  • Database management
  • Accounting
  • Expense tracking
  • Inventory purchasing
  • Travel arrangements
  • Bi-weekly payroll
  • Public relations support
  • Administrative support
  • Customer service

Accomplishments

Supervised team of 3 staff members.

  • Used Microsoft Excel to develop inventory tracking spreadsheets.
  • Resolved product issue through consumer testing.

Certification

  • CAP - Certified Administrative Professional

Timeline

Assistant Administrator

TEKsystems
01.2025 - Current

Secretary

TISD-Temple
11.2023 - 10.2024

Counselor Clerk

NEISD
09.2022 - 10.2023

Administrative Assistant

PPL MOTORHOMES
07.2016 - 05.2020

Administrative Assistant

SWS ENVIRONMENTAL SERVICES
10.2012 - 03.2015

Circulation Manager

TEXAS TROPHY HUNTERS ASSOC
10.1998 - 05.2009

Diploma - Business

Dickinson Business School

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