Kathreen M. Umali
Milpitas,CA
Summary
Seeking a position where extensive experience will be further developed and utilized.
Overview
24
24
years of professional experience
Work History
Payroll Specialist
Custom Drywall, Inc.
05.2017 - Current
- Assisted employees with inquiries regarding their paychecks, deductions, and other related issues, providing clear and concise communication.
- Provided customer service to employees regarding payroll inquiries and issues.
- Performed calculations in overtime, vacation, and sick hours to provide accurate data to payroll processing database.
- Verified and submitted timekeeping information for accurate and efficient payroll processing.
Job Cost Report Specialist
CUSTOM DRYWALL, INC.
05.2017 - Current
- Provides detailed financial analysis and reports of expenses, includes breakdowns of project costs, forecasts of remaining expenses
- Monitoring and analyzing costs, cooperating with project managers to help them meet budgeting goals
- Verifying costs with vendors and suppliers.
- Leveraged advanced analytics tools to derive actionable insights from collected data, providing valuable input for decision-making processes.
- Ensured compliance with company policies and relevant regulations throughout the entire reporting process.
- Conducted regular reviews of existing reports, identifying opportunities for enhancements or updates as needed.
- Provided training to team members on report creation tools and techniques, improving overall skillsets within the department.
- Assisted in the development of internal guidelines and best practices for report writing to maintain consistency across all departments.
- Collaborated with cross-functional teams to gather relevant information for comprehensive reporting.
- Conducted thorough research on industry trends and best practices in reporting methodologies to stay current with evolving standards.
- Actively participated in meetings with clients or stakeholders, presenting findings effectively through clear communication techniques.
- Increased stakeholder satisfaction with improved report presentation, visualization, and readability.
- Implemented quality control measures to ensure accurate and reliable reports were produced consistently.
- Streamlined report generation process for increased efficiency and timely delivery.
- Optimized reporting systems by implementing automation techniques where appropriate, reducing manual workload and increasing efficiency.
- Mentored junior staff members in developing their own expertise within the field of reporting.
Accounts Payable Specialist
CUSTOM DRYWALL, INC.
- Perform the full cycle of accounts payable duties including but not limited to encoding and entering invoices accurately in a timely manner, preparing and posting journal entries, preparing approved invoices for payment or weekly check – run
- Set up new vendors and collecting W-9 for the new vendors and maintain vendors files and record
- Resolve accounts payable issue with the vendors
- Fulfills various business tax and regulatory compliance requirements, including 1099’s, IRS TIN number and business license renewal and registration
- Process and maintain the payroll tax return on a weekly basis and Quarterly and yearly Payroll Federal and state Tax
- Prepare monthly reconciliation for vendor statements and multiple bank accounts
- Prepare internal reports as needed and participate in monthly financial closing
- Perform all the general duties/special projects as assigned.
Administrative Assistance
Guess? U.S.A.
01.2001
- Monitor all office supplies
- Received all office supplies from the supplier
- Issued office supplies in all stores nationwide
Accounting Clerk (Accounts Payable, Accounts Receivable, Payroll)
Unipak Designs, Inc.
06.2016 - 05.2017
- Perform monthly, quarterly and annual accounting activities including reconciliations of bank and credit card accounts, coordination and completion of annual audits, and reviewing financial reports/support as necessary
- Analyze and report on financial status including income statement variances, communicating financial results to management, budget preparation and analysis
- Improve systems and procedures and initiate corrective actions
- Maintains subsidiary accounts by verifying, allocating, and posting transactions
- Balances subsidiary accounts by reconciling entries
- Update and prepare payroll records by entering changes in exemption and insurance coverage
- Prepare checks for payments
- Prepare Sales Commission
- Generate Invoices
- Customer Service Resolve customer complaints via phone, email, and mail
- Use telephones to reach out to customers and verify account information
- Greet customers warmly and ascertain problem or reason for calling
- Assist placement of orders, refunds, or exchange.
R & D Support
Solaria Corp.
04.2016 - 05.2016
- Checking the defected items from the production
- Support and helping the solar panel layout.
Office Intern
MCR Integrated Design Systems, Inc.
01.2016 - 02.2016
- Perform accounting and clerical functions to support the Office Manager
- Research, track and resolve accounting problems
- Compile and sort invoices and checks
- Issue checks for accounts payable
- Ensure customers payments and refunds
- Input type vouchers, invoices, checks, account statement, report and other records
- Process bills for payment
Sr. Accounts payable Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
- Process high volume accounts payable for trade accounts (PO Invoices) & non-trade accounts (Non PO Invoices)
- Check all the invoices and encoded correctly with the GL
- Handle documentation & processing of debit memo
- Analyze details of accounts (AR trade, AP-trade, AP Non-Trade)
- Determine and generate monthly accruals and other fixed expenses for the month end closing
- Conduct daily cash balance.
Sr. Cost Accountant
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
- Monitor inventory of factory supplies, office and stationary supplies
- Prepare inventory variance and issue production supplies
- Conduct monthly stocktaking
- Reconcile actual balance with book balance and investigate discrepancies
- Determine inventory adjustment
- Analyze details of supplies cost/expense accounts
- Determine disposal of scrap items for the month
- Monitor manual receiving report for the month
- Monitor liquidation of advances
- Analyze details of repairs and maintenance account and check variances against budget
- Monitor allowance for repair and maintenance
- Analysis of report and other fixed expense after Monthly closing settlement.
AP Payment Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
- Processing of payments for P.O and NON PO Invoices
- Generate payment vouchers
- Monitor outstanding PO accounts payables
- Prepare checks, letters of instruction and bank transfer form for domestic and foreign remittances
- Accrue all importation charges for the month
- Analyze interest income, other income-miscellaneous, other loss, other expenditure-others
- Ensure accuracy payment application with vendors
- Ensure accuracy of dataflow and reports generated.
Accounts Receivable Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
- Maintain up to date billing system
- Generate and send out invoices
- Follow up on, collect and allocate payments
- Carry out billing, collection and reporting activities according to specific deadlines
- Perform account reconciliations
- Monitor customer account details for non-payments, delayed payments and other irregularities
- Research and resolve payment discrepancies
- Generate age analysis
- Review AR aging to ensure compliance
- Maintain accounts receivable customer files and records
- Follow established procedures for processing receipts, cash etc
- Prepare bank deposits
- Investigate and resolve customer queries
- Process adjustments
- Develop a recovery system and initiate collection efforts
- Communicate with customers via phone, email, mail or personally
- Assist with month-end closing
- Collect data and prepare monthly metrics.
Administrative Assistance
Philips Semicon
01.2001 - 01.2002
- Monitor all the receivable for the month
- Determine all the uncollected receivables from the customers
- Sending customers outstanding balances for the month
- Generation of check payment
- Organized all events in Mandarin and Manila Peninsula hotel
- Monitor all office supplies every month.
Bank Teller and new accounts
Philippine National Bank
01.2000 - 01.1999
- Provides account services to customers by receiving deposits and loan payments; cashing checks; issuing savings withdrawals; recording night and mail deposits; selling cashier's checks, traveler's checks, and series e bonds; answering questions in person or on telephone; referring to other bank services
- Records transactions by logging cashier's checks, traveler's checks, and other special services; preparing currency transaction reports
- Cross-sells bank products by answering inquiries; informing customers of new services and product promotions; ascertaining customers' needs; directing customers to a branch representative
- Completes special requests by closing accounts; taking orders for checks; opening and closing christmas and vacation clubs; exchanging foreign currencies; providing special statements, copies, and referrals; completing safe-deposit box procedures.
Education
Bachelor of Science in Accounting Management -
University of Perpetual Help System
01.2001
Skills
- Account analysis
- Account reconciliation
- Accounting information system
- Accounts receivable
- Accrual
- Accounts payable
- AP balance
- AR Balance
- Cost accounting
- Debit and credit memo documentation
- Attention to details
- Fixed assets reconciliation and documentation
- Multi-tasking
- MS Excel
- Office
- Microsoft Word
- Office Manager
- Pivot
- SAP B1
- Cash Balancing
- Payment Processing
- Entry verification
- Data inputting
- Invoice Processing
- Vendor Relations
- Account Reconciliation
- Quickbooks
- Statement Review
- Statement Reconciliation
- Vendor Relationship Management
- Payment Scheduling
- ERP systems proficiency
- Transaction reviewing
- Payroll Processing
- Credit Card Reconciliation
- Report Preparation
- Payroll Administration
- Records coordination
- Financial research
- Purchase Order Management
- GAAP principles
- Tax Compliance
References
PROFESSIONAL REFERENCES AVAILABLE UPON REQUEST
Timeline
Payroll Specialist
Custom Drywall, Inc.
05.2017 - Current
Job Cost Report Specialist
CUSTOM DRYWALL, INC.
05.2017 - Current
Accounting Clerk (Accounts Payable, Accounts Receivable, Payroll)
Unipak Designs, Inc.
06.2016 - 05.2017
R & D Support
Solaria Corp.
04.2016 - 05.2016
Office Intern
MCR Integrated Design Systems, Inc.
01.2016 - 02.2016
Sr. Accounts payable Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
Sr. Cost Accountant
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
AP Payment Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
Accounts Receivable Specialist
JX Nippon Mining & Metals Philippines Inc.
01.2003 - 01.2015
Administrative Assistance
Guess? U.S.A.
01.2001
Administrative Assistance
Philips Semicon
01.2001 - 01.2002
Bank Teller and new accounts
Philippine National Bank
01.2000 - 01.1999
Accounts Payable Specialist
CUSTOM DRYWALL, INC.
Bachelor of Science in Accounting Management -
University of Perpetual Help System
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