Kathryn Magenheimer

In my newly assigned roll as the Accounting Manager I responsible for the following:

• Grant Management-Setting up Project Management accounts in software, attending all compliance meetings, submission of claims, allocation of expenses and revenue, and completion of SEFA for federal grant revenue during audit
• Budget Preparation/Costing-Meeting with departments heads to discuss needs, costing of proposals, the entry of line items into software
• Audit Preparation/Work Papers-the analysis and completion of all audit work papers
• Bank Reconciliations-completion of monthly bank reconciliations for four accounts with multiple revenue sources
• Supervision of Finance Staff-the review of all staff work (AP, AR, Payroll, journal entries, etc), the assignment of duties, training, and when needed the administration of disciplinary action.

As the Senior Accountant my duties included:

• Grant Claims-submitted claims for OTS & CHP Grants
• Audit Work Papers-Completed approximately 50% of audit work papers
• Supervision of Finance Staff-the review of all staff work (AP, AR, Payroll, journal entries, etc), the assignment of duties, training, and when needed the administration of disciplinary action.
• Payroll-the processing of the monthly payroll, PERS reporting, tax payments, payments to benefit vendors
• Quarterly/Year End Reporting-the submission of quarterly reports for all grants as well as payroll reporting. The reconciliation, printing, and distribution of W-2 Forms.
• Accounts Payable-the weekly processing of all vendor payments
• Accounts Receivable-the monthly processing of all receivables
• Bank Reconciliations-the monthly reconciliation of four bank accounts with multiple revenue sources

As the Senior Account Clerk my main duties included:

• Processing the bi-weekly payroll for the city. This included updating employee records, reviewing time rolls, payroll adjustments, and audits for accuracy, time entry, pre calculation auditing, processing checks, distribution of employee benefits to vendors, reporting to PERS, IRS, EDD & PARS, preparing and filing quarterly payroll taxes and the annual preparation and printing of W-2s.
• Assisting with audit work papers.
• Completing and filing the annual SCO Report.
• Compiling and submitting the quarterly claims for the OTS Grant for our Police Department.
• Assisting or filling in for the Intermediate Account Clerk during vacancies

Prior to being promoted to Senior Account Clerk I worked as an Intermediate Account Clerk. The position required me to handle the following:

• All Accounts Payable and Accounts Receivable functions. This included the distribution, auditing, entry, and weekly payments of all Accounts Payable invoices along with educating departments on the purchasing policies.
• I handled the weekly entry and invoicing of all Accounts Receivable invoices and the preparation of all accounts for collections using a skip trace data base.
• With the exception of utility bills I receipted all other revenue checks daily.
• I was responsible for the quarterly preparation and filing of Use and Fuel Tax returns
• The annual printing of 1099s.
• My position required me to maintain multiple spreadsheets for budget and audit purposes and write any required journal entries.
• Monthly, I balanced both Accounts Payable and Accounts Receivable along with all vendor statements.
• I compiled and analyzed data for all street lights within city limits to redistribute payments properly.
• I trained several new employees on Finance processes and procedures. To assist in the transition I continued to work evenings and weekends after accepting my position with the City of Marysville to close year end and train staff.