Summary
Overview
Work History
Skills
Timeline
Generic

Kathryn Troutman

10368 S White Rock Road Rancho Cordova,CA

Summary

Talented Escrow Assistant experienced in collecting, evaluating and arranging materials to support the escrow process. Systematic and thorough with top strengths in multitasking and problem solving. Bringing 15 years of experience in related positions. History of operating in fast-paced office settings to handle all administrative functions. Knowledgeable about escrow processes and adapts to new information quickly. Strong contributor to team and business success. Excellent written and verbal communication strengths with organized and proactive nature. Highly-motivated employee with desire to take on new challenges. Strong worth ethic, adaptability and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills.

Overview

11
11
years of professional experience

Work History

Office Adminstrator/Accounts Payable Assistant

Urata & Sons Concrete
Rancho Cordova, CA
09.2023 - 03.2024
  • Reviewed and verified invoices for accuracy and completeness.
  • Maintained accurate records of payments, credits, and other transactions.
  • Processed vendor invoices in a timely manner.
  • Reconciled discrepancies between vendor statements and internal accounts payable reports.
  • Prepared monthly accrual entries for expenses not yet received or billed.
  • Performed data entry into accounting system to ensure accuracy of financial reporting.
  • Generated weekly check runs for approved invoices.
  • Set up new vendors in system as needed including obtaining tax forms and W9s.
  • Ensured compliance with company policies and procedures relating to accounts payable processes.
  • Maintained organized filing systems for both paper and electronic documents.
  • Provided assistance with special projects as requested by management team.
  • Reviewed aging reports regularly to ensure timely payments are made.
  • Ensured all required supporting documentation is attached before processing payments.
  • Handled high-volume invoice processing with minimal supervision.
  • Coded invoices and other records to maintain organized and accurate records.
  • Applied mathematical skills to calculate totals, check figures, and correct problems with physical and digital files.
  • Compiled, coded and submitted weekly invoices to accounting for payment.
  • Reconciled monthly statements and transactions to keep records accurate and current.

Escrow Assistant

Fidelity National Title
Sacramento , CA
06.2020 - 10.2022
  • Ordered demands, HOA statements, evidence of insurance and other required documents.
  • Facilitated clear and effective communication between brokers, borrowers and lenders.
  • Reviewed and interpreted buyer, seller and lender instructions to assess escrow requirements.
  • Put together closing statements for buyer and seller review.
  • Managed master calendar of signings and organized related paperwork.
  • Reviewed files, records and other documents to obtain information or respond to requests.
  • Answered customer questions to maintain high satisfaction levels.
  • Verified ownership, transaction information and dividend distribution instructions to conform with governmental regulations.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Scheduled and coordinated delivery of security certificates to and from companies and customers.
  • Drove customer feedback to deliver information to management for corrective action.
  • Coordinated transfer of security certificates to schedule delivery.
  • Understood and followed oral and written directions.
  • Demonstrated leadership by making improvements to work processes and helping to train others.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Assisted customers with the escrow process, including answering questions and providing documentation.
  • Prepared forms for real estate transactions such as deeds, mortgages, and other legal documents.
  • Reviewed title reports to ensure accuracy of information before closing.
  • Verified funds received were sufficient to cover closing costs prior to closing date.
  • Provided customer service through phone calls or emails promptly and professionally.
  • Notarized documents when necessary during the course of a transaction.

Escrow Assistant

Placer Title Company
Sacramento , CA
05.2013 - 06.2020

Skills

  • CA State Notary
  • Maintain desk with little supervision
  • Title Management
  • Document Review & Analysis
  • Accounting Procedures
  • Customer Service
  • Navigate Softpro, Simplifile, Resware, DataTree Software
  • Deadline-oriented
  • Accuracy and Precision
  • Client Relationship Building
  • Transaction Documentation
  • Time Management
  • Sales and Marketing from behind the desk
  • Clerical Support
  • Team Building
  • Interpersonal Communication
  • Analytical Skills
  • Multitasking

Timeline

Office Adminstrator/Accounts Payable Assistant

Urata & Sons Concrete
09.2023 - 03.2024

Escrow Assistant

Fidelity National Title
06.2020 - 10.2022

Escrow Assistant

Placer Title Company
05.2013 - 06.2020

Similar Profiles

CREATE PROFILE
Kathryn Troutman