Kathryn L. Giacomino
Murfreesboro,TN
Summary
Dedicated and organized administrative professional with successful experience in fast-paced office settings, preparing agendas, and scheduling meetings. Hardworking team player with attention to detail, efficient in managing multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments. Responsible, punctual and productive professional when working with little to no supervision.
Overview
19
19
years of professional experience
Work History
Administrative Assistant, Supply Chain
Community Health Systems
08.2019 - Current
- Supports executive staff through scheduling meetings, coordination travel arrangements, and preparing crucial documents
- Maintains confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems in Google
- Organizes information to assist in preparing presentations
- Established administrative work procedures to track daily tasks
- Assists coworkers and staff members with contract submissions on a daily basis
- Continually seeks methods for improving daily operations, communications, recordkeeping for increased efficiency
- Assists in onboarding new employees, providing training materials and coordination of orientation schedules to ensure a smooth integration into the team
- Delivers excellent customer service through prompt responses to inquiries, addressing concerns effectively and building strong relationships
- Promotes a positive work environment though effective communication skills and fosters professional relationships among colleagues
- Manages paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
- Maintains detailed administrative processes and procedures to drive efficiency and accuracy
- Maintains inventory of office supplies and places orders
Administrative Assistant, Division 3
Community Health Systems
05.2014 - 08.2019
- Completed various administrative duties
- Supported VPs of Finance and finance team, such as tracking submission of, and printing numerous monthly reports, coordinating and scheduling various meetings, appointments, and travel and hotel reservations
- Audited CEO and CFO expense reports and contract submissions in Ariba
- Composed Divisional Close Schedule and sent to facilities; printed out for financial team
- Printed and logged PMR Laborlytics/Kronos change requests, submitted for processing and confirmed to facilities when changes are complete
- Updated Division 3 facility listings
- Maintained inventory of office supplies and placed orders
- Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail
- Managed filing system, entered data and completed other clerical tasks
- Supported Senior Administrative Assistant, filling in when out of office
Administrative Secretary
Mercy Health Physicians-North
01.2011 - 01.2014
- Worked closely with/supported Director of Operations-Specialty Care, as well as provided support for Regional Managers
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance; Used discretion in screening callers and visitors
- Performed various complex administrative duties with regular contact with influential persons within and without Mercy
- Accurately recorded, drafted, typed and distributed meeting minutes, and meeting materials
- Developed, and was responsible for, obtaining/tracking action item status and providing updates after each departmental meeting
- Assisted in assembling data and preparing various reports/presentations as well as working on special projects as requested
- Coordinated and scheduled various meetings, appointments, conferences, luncheons, retreats, travel and hotel reservations
- Supervised coordination of all arrangements such as catering, set up, AV, and meeting facilities for various events
- Responsible for coordinating revisions of Mercy Health Partners North policies and procedures, maintaining and updating the Operations SharePoint site
- Responsible for creation and maintenance of Mercy Health Physicians Directory
- Maintained Press Ganey Improvement Portal for Mercy Health Physicians-North, including the addition of new users and providers, created and provided various monthly, quarterly and yearly reports on patient satisfaction
- Received, reviewed, and distributed mail, as well assisted with ordering office supplies
- Maintained/organized record keeping and filing system and handled confidential information
- Responsible for submitting capital needs and spend authorization requests via VFA, a capital spend management system
Executive Administrative Assistant
Mercy Health Partners
01.2009 - 01.2011
- Worked closely with President/CEO with daily tasks and in recognizing and responding to issues
- Produced accurate office files, updated spreadsheets, and crafted presentations to support executives and boost team productivity
- Assisted in preparation for Board of Trustee meetings as well as various board committee meetings, activities and events
- Accurately took, drafted, typed and distributed meeting minutes and materials
- Assisted in assembling data and preparing various reports and presentations as well as working on special projects
- Performed various complex administrative duties with regular contact with influential persons within and without Mercy
- Served as key communication liaison between corporate office, Mercy executives and their departments, marketing, community leaders and other callers
- Used discretion in screening visitors and calls. Responded to sensitive and confidential inquiries concerning Mercy
- Coordinated and scheduled various meetings, appointments, conferences, luncheons, retreats, and travel and hotel reservations
- Supervised coordination of all arrangements such as catering, set up, AV, and meeting facilities for various events
- Received, reviewed, and distributed mail, and worked with President/CEO on outgoing correspondence
- Maintained executive record keeping and filing system and handled considerably high volume of confidential information
- Maintained office equipment and monitored/ordered kitchen and office supplies
- Exercised supervisory authority other administrative assistants and worked to provide coverage during absences/vacations
- Provided coverage at reception area as necessary and greeted visitors, directing them to the proper meeting locations
Undergraduate Coordinator
Cleveland Chiropractic College
01.2008 - 01.2009
- Responsible for evaluating transcripts, creating individualized program schedules, registering students for courses, advising incoming and current students in the AA, BS, and Pre-Professional programs, and tracking students’ academic progress
- Maintenance of, and database entry, for transcript evaluation, trimester grades and degree progress reports
- Worked with student databases: C.A.M.S., a product of Three Rivers Systems, Inc. and Campus Vue, a product of Campus Management
- Coordinated and maintained the Undergraduate Studies Conference room schedule and office area
- Worked closely with Dean of Undergraduate Studies, Undergraduate faculty, Academic Success Department, Admissions, Financial Aid and Business offices in coordinating students’ academic success
Administrative Assistant
Enterprise Center of Johnson County
01.2006 - 01.2008
- Responsible for answering 33 incoming lines for 18 different companies, preparing outgoing mail and packages, distributing incoming mail and package deliveries, greeting clients and visitors and secretarial work as needed for tenant companies
- Maintained inventory of office supplies and placed orders
- Responsible for scheduling appointments for President and Vice President, making travel arrangements for the President, coordinating quarterly Board of Directors and Board Committee meetings, scheduling companies’ use of conference rooms and AV equipment, and organizing and setting up for various social events
- Maintenance and data entry of various databases for Enterprise Center and Kansas Women’s Business Center, generate various quarterly reports in bound packet form, created and generated monthly newsletters for Enterprise Center and Kansas Women’s Business Center, maintained ECJC website using iModules’ Encompass software
- Maintained KWBC website using Biz-Trakker’s client management system
- Maintained ECJC TV monitor display with Popstar Network’s digital display system
- Generated informational, event announcements and workshop marketing emails
- Coordinated and maintained building custodial, repair/maintenance and security needs
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions
Education
Some College (No Degree) - B.S. Psychology
Baker College Online
MichiganSome College (No Degree) - B.S. Psychology
University of Kansas
Kansas City, KSSome College (No Degree) - B.S. Psychology
Kent State University
Salem, OHAssociate of Arts - Office Management
Ohio Valley Business College
E. Liverpool, OHSkills
- Information Security
- Spreadsheet Management
- Letter preparation
- Research
- Document Control
- Workflow Optimization
- Appointment Scheduling/Meeting planning/Calendar Management
- Expense Reporting
- Office Administration
- Event Coordination
Timeline
Administrative Assistant, Supply Chain
Community Health Systems
08.2019 - Current
Administrative Assistant, Division 3
Community Health Systems
05.2014 - 08.2019
Administrative Secretary
Mercy Health Physicians-North
01.2011 - 01.2014
Executive Administrative Assistant
Mercy Health Partners
01.2009 - 01.2011
Undergraduate Coordinator
Cleveland Chiropractic College
01.2008 - 01.2009
Administrative Assistant
Enterprise Center of Johnson County
01.2006 - 01.2008
Some College (No Degree) - B.S. Psychology
Baker College Online
Some College (No Degree) - B.S. Psychology
University of Kansas
Some College (No Degree) - B.S. Psychology
Kent State University
Associate of Arts - Office Management
Ohio Valley Business College
Similar Profiles
Roxanne CastanedaRoxanne Castaneda
Clinical Recruiter at Community Health SystemsClinical Recruiter at Community Health Systems
Beverly A. ShieldsBeverly A. Shields
Sr. Director of Critical at Community Health SystemsSr. Director of Critical at Community Health Systems
Blake AndersonBlake Anderson
Regional Capacity Optimization Lead at Community Health SystemsRegional Capacity Optimization Lead at Community Health Systems