Kathy Alvarado-Romero

• Processed registrations with attention to compliance with operational district policies & TEA standards.
• Request official transcripts, assessment results, special services, and other pertinent documentation needed for enrollment.
• Review and analyze transcripts for accreditation, transferrable credits, and total credits earned to date.
• Identify students not on track to graduate and alert appropriate staff needed to develop an attainable academic plan for student's success.
• Provide assistance to Spanish-speaking families for enrollment, withdrawals, transcripts, or questions regarding GPA, rank, or credits.
• Prepare letters needed for education verification or enrollment verification needed for employment, child support, housing, etc.
• Work collaboratively with counselors on credit checks and to provide support to ensure graduation requirements are being met.
• Ability to comprehend and interpret Texas HS grad plans, Texas IEP plans, district policy & current legislative updates.
• Demonstrate flexibility with daily responsibilities. Implemented electronic system that allowed families to enroll and withdrawal while we were working from home during shut down.
• Calculate GPA's needed for various awards & recognition acknowledgements.
• Responsible for input of all manual edits made to transcripts ensuring official documentation is received to support amendments.
• Prepare commencement program and work closely with district's master printer to submit updates and edits with grad candidates, high, higher, and highest ranking students, scholarships and awards, etc. Submit final approval for print.
• Order diploma covers and prepare reader lists for designated readers at commencement ceremony. Deliver diploma covers and commencement programs to site.
• Update State assessment data for exemptions earned from Covid waivers, PSAT, SAT, or TSI.
• Interpret legal documentation presented by enrolling parents or guardians. Ability to determine if order is still current. Work with district's lead attorney when needed.
• Fulfill transcript requests for current students or alumni via TREx, Naviance, electronically, or by U.S. mail.
• Distribute diplomas post graduation for recent grads. Work collaboratively with teachers, coaches, and other applicable staff to alert students of existing obligations.
• Serve as back to PEIMS clerk for withdrawals as needed.
• Maintain high level of confidentiality without incident.

Served as PEIMS & Texas Records Exchange liaison for 25 Austin ISD campuses that included the elementary, middle, and high school levels. Maintained strong organizational skills to allow me to effectively monitor and provide direction/guidance to my campus clerks in a timely manner. Traveled to and provided on-site training to new PEIMS & TREx clerks at the campuses. Monitored compliance & provided support daily to TREx contacts at campuses. Provided assistance for obtaining access to TREx and PET system.

Resolved discrepancies for PEIMS & PET submission for demographic data, duplicate ID's, and duplicate enrollment issues. Performed twice yearly on-site leaver audits at secondary campuses within my assigned campuses of responsibility. Effectively trained and communicated with clerks to easily incorporate routine practices in daily work schedules to minimize PEIMS discrepancies. Ability to multitask under pressure & prioritize large volume of work to meet critical deadlines on time.

Organized, prepared powerpoint and presented at district-wide training for Leaver Codes. Helped organize and prepare for district-wide PEIMS binder distribution and collection at off-site locations throughout the year.

Responsible for all campus registration and enrollment for new and returning students with focus to required documentation and PEIMS data needed for reporting purposes. Lead and participated in events that highlighted enrollment and community engagement.

Served as attendance clerk for campus. Collected required documentation needed to update student attendance records daily. Implemented a successful system in collaboration with teachers that minimized class time interruption but allowed attendance deadlines to be met daily. Provided resources to assist families to improve student attendance. Represented campus for truancy cases that escalated to requiring legal intervention & support.

Served as PEIMS clerk for campus. Maintained excellent system to ensure discrepancies & errors were minimal and resolved immediately. Maintained excellent rapport with students, staff, and parents.