Summary
Overview
Work History
Education
Skills
Certification
References
Timeline
Generic

Kathy Carter

Katy,TX

Summary

Dynamic Acquisition Specialist with proven success at the United States Coast Guard, skilled in logistics and resource coordination. Expert in procurement processes and inventory management, driving efficiency and cost reduction. A proactive multitasker with strong customer service skills, consistently delivering results and enhancing operational effectiveness.

Overview

42
42
years of professional experience
1
1
Certification

Work History

Acquisition Specialist

United States Coast Gaurd
Portsmouth, VA
06.2021 - Current
  • Analyzed existing contracts and identified spend reduction opportunities.
  • Prepared purchase orders, solicited bid proposals and reviewed requisitions for goods and services.
  • Reviewed purchase orders for accuracy prior to submitting them for approval.
  • Prepared purchase orders and monitored their status to ensure timely delivery of goods or services.
  • Reviewed solicitations for accuracy, completeness and compliance with applicable regulations.
  • Received and reviewed department supply requisitions and placed appropriate orders based on need and available funds.

Storekeeper Specialist

Seafarers International Union
Norfolk, VA
03.2014 - 04.2024
  • Ordered and distributed office supplies while adhering to a fixed office budget.
  • Managed office supplies, vendors, organization, and upkeep.
  • Opened and properly distributed incoming mail.
  • Compiled annual recommendations for end-of-fiscal-year budgets.
  • Maintained accurate inventory records using computerized systems.
  • Received and inspected incoming merchandise shipments to ensure accuracy of delivery, quantity and quality.
  • Updated stock information on a daily basis in the system.
  • Organized shelves, racks, bins, cases, drawers and other areas within the storeroom.
  • Prepared purchase orders for requested materials according to established procedures.

Contract Support Specialist

Cherokee Nation Government Solutions
Tampa, USA
02.2012 - 03.2014
  • Company Overview: Tampa, FL
  • Provide contract administrative support
  • Knowledge of the Freedom of Information (FOIA) and Privacy Act (PA)
  • Proficient in processing Indefinite Delivery, Indefinite Quantity (IDIQ) for dive and lifeboat contracts
  • Experience in processing Firm Fixed Price (FFP) contracts.Submits vendors invoices for payment to the Coast Guard Finance Center(FINCEN)
  • Experience working with several computerized contracting systems
  • Process contracts in the Coast Guard Financial Procurement Desktop (FPD) and Federal Procurement Data System (FPDS)
  • Provides support in file maintenance ; assist in the close out of contract documents
  • Experience working with the Simplified Acquisition Procedure (SAP) contracts, modifications and obligations
  • Negotiates with contractors regarding modifications on existing contracts and prepares the necessary amendments
  • Contacts suppliers regarding material problems, such as delays, poor quality, and wrong items
  • Screen purchase orders for proper specifications and to ensure all are in compliance with contract clauses
  • Demonstrated proficiency with the Open Obligation Validation Application (OOVA), a tool that extracts data from Customer Acquisition System (CAS) to validate open obligations
  • Ability to communicate effectively, both orally and in writing
  • Tampa, FL

Contract Specialist/Administrative Assistant

VMD Systems, Integrators, Inc
04.2008 - 05.2011
  • Process invoices for payment
  • Skills and knowledge in records management
  • Analyzed contractual documents
  • Process payments of invoices through Defense Finance and Accounting Service (DFAS)
  • File and retrieve invoices using the Wide Area Workflow system(WAWF)
  • Assist Joint Enabling Capabilities Command )JECC), customers with requirements in accordance with policies, guidance and procurement procedures
  • Maintain contract strategy and contract portfolio for multiple IDIQ contracts with multiple task orders
  • Process, coordinate, and conduct other admin support duties as assigned
  • Working knowledge of the Federal Acquisition Regulations (FAR)

Logistics Specialist

L-3 Communications
Norfolk, USA
09.2007 - 03.2008
  • Company Overview: Norfolk, VA
  • Receive and store material in accordance with company and Government contract guidelines
  • Update and monitor logistic database with current and accurate information
  • Prepared documents for destruction
  • Norfolk, VA

Supply Clerk/Technician

Federal Industrial Supply Center
06.2006 - 09.2007
  • Clerical and technical supply support
  • Prepare and process supply requisitions
  • Obtain status and expedite supply orders, input and compile data into automated supply database
  • Maintain stock levels of supplies, ordered recurring and non-recurring items

Warehouse Specialist

J K Hill & Associates Inc
Virginia Beach, USA
09.2005 - 06.2006
  • Company Overview: Virginia Beach, VA
  • Issue, receive and store material, conduct spot inventories, update shelf-life
  • Palletize, organize and relocate material, replenish shelves and bins with incoming material
  • Thorough knowledge of supply Military Standard Requisitioning and Issue Procedure/Military Standard Transaction reporting (MILSTRIP/MILSTRAP)
  • Process material in the Material Access Technology Program supply system (MATP)
  • Prepare Material Discrepancy Reports (MDP) and take appropriate action
  • Follow policies and procedures to ensure quality and cost control
  • Arrange, stow, and palletize material in location by National Stock Number (NSN)
  • Prepare items for Direct Material Inventory (DMI) using DD1348-1JMLs and MMDs
  • Responded to customer questions and requests in a prompt and efficient manner
  • Engaged with customers in a sincere and friendly manner
  • Prioritized helping customers over completing other routine tasks
  • Virginia Beach, VA

Executive Administrative Assistant

Piedmont Hawthorne Aviation
Norfolk, USA
06.2004 - 04.2005
  • Company Overview: Norfolk, VA
  • Served as Human Resources Representative to General Manager
  • Recorded time and attendance for new hires, transfers, budget expenditures and statistical records of performance data
  • Data entry, filing, and daily maintenance of manual records files
  • Assembled, stored and retrieved management data using a variety of Microsoft Office Programs and additional computer programs
  • Developed and maintained an internal client filing system
  • Frequently used word processing, spreadsheet, database and presentation software
  • Located and attached appropriate files to incoming correspondence requiring replies
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination
  • Norfolk, VA

Logistics Specialist Petty Officer Second Class

United States Navy
03.1983 - 10.2003
  • 100% accountability of over 2000 Hull/Mechanical/Electrical Equipment and Operating Space Items with inventory value in excess of $2 million
  • Consolidated and inventoried over 150 line items with 100% accuracy
  • Expedited the flow of material, parts and assemblies in accordance with production and shipping schedules
  • Plan, coordinate and monitor daily operations for inbound and /or outbound air & ocean freight
  • Managed communications associated with logistics distribution of material
  • Conducted periodic inventory and audits of material
  • Flawlessly processed over 8,000 repair parts requirements valued over $2.5 million
  • Logistics Support in the form of fuel, food, stores and repair parts to US and NATO ships
  • Validated over 26,000 shoes and freeze and chill provisions
  • Audit of over 3,000 line items, processed over 3,500 receipts valued in excess of $3 million
  • Inspected daily inventory, maintained records of supply usage to establish high/low limits and complied periodic reports
  • Supervised six junior personnel
  • Gathered, logged and monitored all shipping data
  • Monitored the workshop work flow for six employees
  • Communicated with dispatchers, warehouses and customers regarding outgoing orders
  • E-mailed suppliers, carriers and customers with shipping updates
  • Received all imported goods and checked product condition and count
  • Cultivated a positive rapport with fellow employees to boost company morale and promote employee retention
  • Wrote reports and gave oral presentations to keep employees up-to-date on company goals and achievements
  • Minimized damage and repair costs through careful management and preventative maintenance

Education

BBA - Acquisition and Contract Management

Strayer University
Virginia Beach, VA
01.2013

Skills

  • Logistics and Resource Coordination
  • Warehouse management systems
  • Materials accountability
  • Procurement specialist
  • Skilled multitasker
  • Microsoft Office
  • Data entry expert
  • Deadline-driven
  • Proactive
  • Inventory cycle counts
  • Inventory tracking and storage
  • Customer service

Certification

  • ShipClip V4.06
  • Haystack
  • FGEDLOG
  • SAMM
  • NS5
  • Microsoft Programs

References

References available upon request.

Timeline

Acquisition Specialist

United States Coast Gaurd
06.2021 - Current

Storekeeper Specialist

Seafarers International Union
03.2014 - 04.2024

Contract Support Specialist

Cherokee Nation Government Solutions
02.2012 - 03.2014

Contract Specialist/Administrative Assistant

VMD Systems, Integrators, Inc
04.2008 - 05.2011

Logistics Specialist

L-3 Communications
09.2007 - 03.2008

Supply Clerk/Technician

Federal Industrial Supply Center
06.2006 - 09.2007

Warehouse Specialist

J K Hill & Associates Inc
09.2005 - 06.2006

Executive Administrative Assistant

Piedmont Hawthorne Aviation
06.2004 - 04.2005

Logistics Specialist Petty Officer Second Class

United States Navy
03.1983 - 10.2003

BBA - Acquisition and Contract Management

Strayer University

Similar Profiles

CREATE PROFILE
Kathy Carter