Kathy Dively

Administrative Assistant/Registrars

Prince William County Public Schools

03.1995 - 06.2021

Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Supported company leaders by managing budgets, scheduling appointments and organizing itinerary.
Performed research to collect and record industry data.
Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Continually sought methods for improving daily operations, communications with clients, recordkeeping, and data entry for increased efficiency.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Assisted coworkers and staff members with special tasks on daily basis.
Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
Managed filing system, entered data and completed other clerical tasks.
Enhanced office environment, organizing spaces for better workflow and employee comfort.
Monitored office supplies inventory, ensuring availability of essential items without overstocking.
Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
Improved document organization with thorough file maintenance, archiving outdated records as necessary for efficient retrieval when needed.
Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.