Kathy Downey

• Maintained electronic and paper filing systems for easy retrieval of information.
• Reconciled account files and produced monthly reports.
• Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
• Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments
• Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
• Accounts Payable / Accounts Receivable

• Administered bookkeeping functions to generate invoices and handle accounts payable and receivable.
• Prepared purchase orders and routed to project manager for approval.
• Leveraged multi-line phone system to answer and transfer calls to staff members.
• Payroll, employee files & benefits
• Coordinated with vendors to purchase necessary supplies in a timely manner.
• Ensured compliance with all applicable laws, regulations, policies and procedures.
• Utilized excellent organizational skills to prioritize tasks effectively.
• Responded to customer inquiries via phone or email in a professional manner.
• Managed day-to-day operations of the office, such as ordering supplies, maintaining equipment and managing calendars.
• Fostered relationships with vendors to expedite orders, repairs and maintenance.
• Reviewed financial statements and ledgers, working with accountant
• Answered phone calls, directed inquiries to appropriate personnel, responded to customer requests in a timely manner.

• Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
• Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
• Ensured accurate record-keeping with diligent data entry and database management for vital company information.

Maintained all aspects of office functions for small business.

• Payroll, A/P, A/R, managed employee files and hiring process
• Developed filing systems for accurate record keeping
• Managed day-to-day office operations

Managed day to day office functions to run the company smoothly.