Summary
Overview
Work History
Education
Skills
Business References
Timeline
Generic
Kathy G Malony

Kathy G Malony

La Porte,IN

Summary

Results-driven accounting professional with a unique ability to understand the interdependencies between accounting and other departments. Possesses excellent analytical and problem-solving skills, with a strong focus on identifying and resolving issues before they become major problems. Demonstrates exceptional communication and interpersonal skills, with a professional demeanor and a proactive approach to tasks and assignments.

Overview

20
20
years of professional experience

Work History

Accounting Specialist

TP Orthodontics, Inc.
11.2020 - Current
  • Review, respond, sort AR Emails
  • Review, respond, sort and print AP invoices
  • Verify invoices have PO/supplier ID number
  • Reference GL for non-PO invoices
  • Enter invoices daily into computer system including intercompany
  • Process, print and mail weekly AP checks
  • Process weekly ACH/wires
  • Match payment copy with invoice, file
  • Review, view and release orders accordingly
  • Log into bank to print transactions, update Daily Cash Receipts/Cash Tracking
  • Post incoming USD/CAD payments to customer’s account (ACH/Wires/Credit Cards/Lockbox)
  • Post outgoing payments to suppliers
  • Run reports to verify AR postings
  • Review, sort invoices according to customer’s request
  • Mail, email monthly statements according to customers’ request
  • Review aging; email or call customers on past due balances
  • Run and post credit cards daily
  • Create weekly ACH payments per customer request
  • Issue all credit memos
  • Issue debit memos for intercompany chargebacks
  • Deposit daily checks to bank and post to customer accounts
  • Monitor and settle E-commerce credit card transactions once invoiced in full
  • Log into CyberSource to run report and verify all credit card transactions have been posted to customer’s account
  • Create bi-weekly declaration/customs paperwork for China shipments
  • Assist with yearly audit/inventory
  • Assist catalog with pulling/putting away product
  • Double check customer outgoing orders
  • Package, process UPS, create invoice and finalize shipment
  • Assist purchasing with creating POs for outside processing

Accounting Assistant

PR’s Lawn Care
04.2018 - 02.2020
  • Set up and maintained all customer files and verified customer’s services from daily field time sheets and invoiced them accordingly once work was completed
  • Entered invoices thru required portals for payment and made sure all invoices are received from subcontractors
  • Applied payments efficiently and accurately to customer’s account and scanned checks to bank
  • Reconciled all customer accounts with Mhelp and QuickBooks; sync together after each transaction so both systems are identical
  • Communicated with customers by telephone, fax or email on inquiries, concerns and past due
  • Set up new hires, verified weekly payroll hours with time sheets and submitted to Paychex weekly
  • Created daily profit and loss based on hours, wages and sales
  • Entered new job leads assigned accordingly
  • Contacted 811 for digging landscape projects
  • Contacted insurance company for COI’s as requested and sent W-9, ST-105, etc
  • Created fertilizing quotes for customers based on square footage and assisted with miscellaneous projects

Accounting Specialist

Starin Marketing Inc.
01.2018 - 04.2018
  • Set up and maintained all files related to accounts receivable/payable
  • Set up customer accounts, credit lines and terms
  • Sent out credit references for customers, and complete credit reference requests
  • Ensured efficient and accurate application of customer payments/credits to accounts receivable account ledger (Lockbox, credit cards, ACH/Wires, etc.)
  • Reconciled invoices with overpayments, credits on account along with unvoiced receipts
  • Created down payment invoices for credit card drop ship customers and shipments offsite based on back orders, etc
  • Handled credit/rebills for incorrect pricing and freight credit, created special pricing rebates, and issued credits for stock swap and inventory returns
  • Assisted with journal entries and bank deposits, assisted entering invoices into Cbx Portal, Vendor net, Partner net, etc
  • Communicated with internal and external customers by telephone, fax or email to investigate complaints, verified accuracy of charges or correct errors on accounts
  • Called on past due accounts and customer inquiries
  • Invoiced customer off-deliveries created for warehouse shipments, created invoicing and ran credit cards for credit card customers
  • Contacted customers for declined/expired credit cards
  • Coded and keyed vendor invoices in an accurate and timely manner and paid vendor invoices on time per scheduled check runs
  • Released orders based on account (Credit Line, Past Due, etc.). Investigated and worked with purchasing department to reconcile discrepancies between vendor invoices and purchase order receipts

Education

Bremen High School
Midlothian, IL

Skills

  • Microsoft Office (Word, Excel, Outlook)
  • Microsoft Teams
  • Lansa/ERP
  • Accounts receivable
  • Accounts payable
  • 10-key proficiency
  • Customer service
  • Attention to detail
  • Verbal and written communication
  • Data entry

Business References

  • Tony Van Bokkem, Formerly Executive Vice President of TP Orthodontics, Inc., 219-878-3215
  • Patrick Christ, Formerly Finance Manager of TP Orthodontics, Inc., 630-709-9197
  • Cassie Schmitt, Buyer of TP Orthodontics, Inc., 219-874-1724
  • Paul Richey, Owner of PR’s Lawn Care, 219-608-9584

Timeline

Accounting Specialist

TP Orthodontics, Inc.
11.2020 - Current

Accounting Assistant

PR’s Lawn Care
04.2018 - 02.2020

Accounting Specialist

Starin Marketing Inc.
01.2018 - 04.2018

Bremen High School

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Kathy G Malony