Summary
Overview
Work History
Education
Skills
Accomplishments
References
Timeline
Generic

Kathy Gray

Clovis,NM

Summary

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability and exceptional interpersonal skills. Adapt at working effectively unsupervised and quickly mastering new skills. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand.

Overview

17
17
years of professional experience

Work History

Legal Assistant

USAF
Clovis, NM
02.2023 - Current
  • Researched case law, statutes, regulations, and other legal authorities to support assigned tasks
  • Maintained client confidentiality in all matters
  • Organized exhibits for trial proceedings
  • Proofread drafts of legal documents for accuracy in grammar and punctuation
  • Updated databases with new information received from attorneys or clients
  • Scanned physical documents into electronic format for storage in a secure database system
  • Conducted interviews with potential witnesses to obtain statements relevant to pending cases
  • Provided crisis intervention and support to victims of crime
  • Assisted victims in navigating the criminal justice system, including court proceedings
  • Educated victims on their legal rights and options available to them through the criminal justice process
  • Coordinated with other service providers to ensure victims received comprehensive services
  • Developed and maintained relationships with community partners to enhance victim services delivery
  • Created resource materials for use by agency staff as well as victims and their families
  • Maintained accurate records regarding case management activities performed on behalf of clients
  • Provided information about compensation programs available to crime victims from local, state, and federal sources
  • Collaborated with prosecutors, law enforcement officers, social workers, mental health professionals, probation officers, corrections personnel, and others involved in the criminal justice system
  • Provided referrals to appropriate agencies for additional assistance when needed
  • Attended meetings with legal representatives to discuss cases involving victims and witnesses
  • Assisted individuals through criminal justice process, providing information and support.

Unit Program Coordinator

USAF
Clovis, NM
08.2022 - 02.2023
  • Maintained accurate records of program activities, including budgeting and expenditures
  • Organized meetings, conferences, and training sessions for staff members
  • Monitored program performance metrics to identify areas for improvement
  • Coordinated with other departments to ensure timely completion of projects
  • Developed and maintained relationships with external partners, vendors, and consultants
  • Created and distributed reports summarizing progress towards project objectives
  • Drafted internal communications regarding policy changes or new procedures
  • Ensured compliance with all applicable laws, regulations, policies, and procedures
  • Prepared presentations outlining key findings from research studies or evaluations
  • Provided administrative support to the office manager and other staff members
  • Organized and maintained executive calendars, including scheduling meetings, travel arrangements and conference calls
  • Prepared documents such as memos, letters, reports, spreadsheets and presentations using Microsoft Office applications
  • Greeted visitors in a professional manner and directed them to appropriate personnel or offices
  • Answered incoming phone calls, responded to inquiries and transferred calls as needed
  • Maintained filing systems for confidential documents; organized files for easy retrieval of information when requested
  • Sorted mail and distributed it to appropriate personnel or departments within the organization
  • Coordinated meeting logistics such as room reservations and catering services.

Unit Program Coordinator

USAF
Japan
05.2018 - 04.2022
  • Prepared and submitted budget requests or grant proposals to solicit program funding
  • Determined allocations of funds for staff, equipment and authorized purchases
  • Prepared and maintained personnel reports and records for officials and agencies
  • Reviewed and evaluated programs for compliance with state, local and federal regulations
  • Reviewed account details to check eligibility and compliance with program requirements
  • Provided guidance on best practices for implementing successful programs within the organization
  • Organized and coordinated resources for projects to ensure successful completion
  • Monitored utilization of resources across all projects
  • Assessed current resource availability to determine if additional resources were needed
  • Created reports on resource availability, capacity planning, scheduling and cost estimates
  • Prepared monthly forecasts of future resource needs based on project timelines
  • Conducted cost-benefit analysis for proposed projects and initiatives
  • Prepared detailed financial forecasts and projections for upcoming fiscal years
  • Collaborated with department heads to develop annual operating budgets
  • Provided guidance on budgetary matters to senior management staff
  • Monitored compliance with approved budgets throughout the year
  • Assisted with the preparation of funding requests for new programs or initiatives
  • Developed and enforced security policies, procedures, and protocols to protect confidential information
  • Answered telephone inquiries from potential customers seeking travel advice
  • Resolved customer service issues in a timely manner when they arise
  • Performed administrative tasks such as filing documents, preparing correspondence
  • Booked hotel rooms, car rentals and flights for company trips and conferences
  • Handled travel arrangements for groups, couples, executives and special needs clients
  • Organized and coordinated training sessions for new employees.

Paralegal

USAFR
JBLM, Tacoma, WA
05.2015 - 03.2017
  • Drafted correspondence to clients and other attorneys
  • Conducted research on relevant laws, regulations, judicial decisions, and legal articles
  • Created spreadsheets to track case information and deadlines
  • Maintained client files according to established protocols
  • Collaborated with attorneys in all stages of litigation process
  • Organized evidence for use at trial or hearing proceedings
  • Advised clients on procedural matters related to their cases
  • Attended court proceedings to observe trials or hearings
  • Researched applicable statutes, codes, regulations, ordinances, and precedent cases
  • Communicated with witnesses regarding deposition scheduling
  • Maintained calendars for upcoming court dates or deadlines related to cases
  • Provided administrative support such as answering phones or scheduling appointments
  • Interviewed clients and obtained vital case information to support associates
  • Entered data into and managed litigation databases and Excel spreadsheets
  • Prepared clients for appointments, depositions and testimony
  • Trained staff on office procedures and case-specific duties.

Paralegal

USAFR
Peterson AFB, Colorado Springs, CO
07.2012 - 05.2015
  • Reviewed legal documents for accuracy and completeness
  • Prepared reports, correspondence and other documents related to cases
  • Organized case files, including maintaining filing systems, photocopying documents and scanning records into databases
  • Assisted in trial preparation by researching case law and summarizing depositions
  • Conducted factual investigations by interviewing witnesses and obtaining relevant records from public agencies or private organizations
  • Performed legal research using online sources such as LexisNexis
  • Attended hearings with attorneys to provide assistance during proceedings
  • Maintained contact with clients regarding case updates or changes in procedures
  • Screened incoming calls from potential clients seeking legal advice
  • Collaborated with attorneys on various projects including drafting motions, organizing evidence and preparing exhibits for trial
  • Drafted various court documents, invoices and enclosures at attorneys' request
  • Responded to client calls and inquiries to deliver applicable information
  • Participated in client interviews, observed questioning process and documented information
  • Photocopied all correspondence, documents and other printed materials
  • Proofed documents and submitted to attorneys for review
  • Coordinated and scheduled meetings and telephone conferences
  • Acted as liaison between clients, vendors and attorneys.

Knowledge Operations Manager

USAF
Air Force Academy, CO
02.2009 - 07.2012
  • Manages the overall process for organizations to plan, coordinate, manage, share, and control information
  • Identifies and analyzes data, information, and knowledge requirements to facilitate discovery and dissemination of decision-quality information
  • Leverages the interaction of people, processes, and enterprise technologies to capture, store, organize, share, and control tacit and explicit knowledge
  • Leverages continuous process improvement techniques to improve mission and business processes, enhancing access to relevant cross-functional information in a collaborative, timely, and contextual manner
  • Promotes organizational information as a reusable, shared, protected, consistent, and compliant resource
  • Manages and enforces use of metadata, enabling data to be accessed, tagged, and searched regardless of physical location, media, source, owner, or other defining characteristics
  • Assists and educates users on authoritative data sources, data services, and presentation tools to meet organizational objectives
  • Assists organizations with meeting statutory records management requirements, to include training, policies, and technologies used to identify, organize, protect, share, archive, and dispose of official government records
  • Operates and manages records, information, and management systems
  • Provides assistance and training with Privacy Act, Freedom of Information Act, and Civil Liberties programs
  • Manages, supervises, and performs planning and implementation activities
  • Manages implementation and project installation and ensures architecture, configuration, and integration conformity
  • Develops, plans, and integrates base communications systems
  • Serves as advisor at meetings for facility design, military construction programs and minor construction planning
  • Monitors status of base civil engineer work requests
  • Performs mission review with customers
  • Controls, manages, and monitors project milestones and funding from inception to completion
  • Determines adequacy and correctness of project packages and amendments
  • Monitors project status and completion actions
  • Manages and maintains system installation records, files, and indexes.

Knowledge Operations/Scheduler

USAF
McGuire AFB, NJ
12.2006 - 02.2009
  • Scheduled Military Funeral Honors for Veterans, Retirees & Active Duty
  • Trained new Honor guard members in Color Team, Pallbearers, Rifle, and Bugler Teams
  • Provide administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications
  • Maintaining comprehensive and accurate records
  • Performing minor accounting duties
  • Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
  • Answering phone calls in a polite and professional manner
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
  • Acting as an office manager by keeping up with office supply inventory
  • Excellent MS Office knowledge
  • Outstanding organizational and time management skills
  • Excellent verbal and written communications skills.

Education

Master of Science - Public Administration

Troy University

Bachelor of Science - Criminal Justice/Criminology

Saint Martins University

Associates of Applied Science - Criminal Justice

Pikes Peak Community College

Skills

  • Advanced Word Processing
  • MS Office Proficient
  • Office Management
  • Order and Request Filing
  • Client Communication
  • Document Preparation
  • Client Support
  • Legal Terminology
  • Legal Research
  • Microsoft Office
  • Confidentiality
  • Document Editing
  • Cross-Functional Communication
  • Calendar Management

Accomplishments

  • Pi Sigma Alpha Member
  • Annual Group Award Winner
  • Quarterly Award Winner
  • Time Off Award
  • Monetary Award

References

Upon Request

Timeline

Legal Assistant

USAF
02.2023 - Current

Unit Program Coordinator

USAF
08.2022 - 02.2023

Unit Program Coordinator

USAF
05.2018 - 04.2022

Paralegal

USAFR
05.2015 - 03.2017

Paralegal

USAFR
07.2012 - 05.2015

Knowledge Operations Manager

USAF
02.2009 - 07.2012

Knowledge Operations/Scheduler

USAF
12.2006 - 02.2009

Master of Science - Public Administration

Troy University

Bachelor of Science - Criminal Justice/Criminology

Saint Martins University

Associates of Applied Science - Criminal Justice

Pikes Peak Community College

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Kathy Gray