Summary
Overview
Work History
Education
Skills
Websites
Skills And Achievements
Work Availability
Software
Work Preference
Timeline
Generic

Kathy Johnson-Kanawite

Garland,TX

Summary

Experienced professional with over 20 years of providing superior support for senior executives. Decisive, organized team player with the ability to work independently. Accustomed to handling highly confidential and sensitive information, working towards tight deadlines, and keeping employees calm in fast-paced environments. Extensive experience in event planning and executive presentations. Expert in travel arrangements, calendar management, expense reporting, meeting minutes, and project management. Known for ability to handle multiple executives’ needs at one time and working well under pressure.

Overview

11
11
years of professional experience

Work History

Executive Assistant I HR

BOLD
10.2021 - Current
  • Processed travel expenses and reimbursements for executive team and senior management group.
  • Handled confidential and sensitive information with discretion and tact.
  • Took notes and dictation at meetings.
  • Assist in coordinating Executive Leadership Meetings in Puerto Rico.
  • Assisted the SVP of Product for 2 years as well as the CHRO.
  • Coordinated all Product off-sites (San Francisco, Poland and India).
  • Attend meetings to take notes and action items.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

Executive Assistant Operations

homebase homecare
10.2018 - 09.2021
  • Supported two senior level executives, SVP of Operations and the SVP of Tech-Enabled Services.
  • Coordinated space planning for 100 new employees and for entire office after Covid.
  • Managed all charitable sponsorships for the company getting approvals and payments.
  • Meeting planning on-site and off-site.
  • Effectively worked remotely after Covid achieving several big projects to keep our employees connected with virtual team builders, gifts, etc.
  • Enhanced productivity by organizing domestic and international travel arrangements and coordinating accommodations for executives and candidates.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

Operations Specialist for Flye, Executive Assistant to the SVP of Digital & CEO of flye

WorldVentures
08.2015 - 10.2018
  • Supported multiple executives (up to 5 at a time).
  • Took notes and action items / tracking action items.
  • Domestic and international travel arrangements.
  • Calendar management for 5 executives
  • Managed inventory control, ensuring optimal levels of stock while minimizing waste and costs.
  • Oversaw day-to-day operations, delegating tasks appropriately to ensure smooth workflow and timely completion of projects.
  • Provided training for new hires, fostering a supportive learning environment conducive to success in their roles.
  • Championed employee engagement efforts by organizing team-building activities and consistently providing constructive feedback.
  • Motivated and trained employees to maximize team productivity.
  • Evaluated customer needs and feedback to drive product and service improvements.
  • handling confidential information.
  • heavy expense reports.
  • invoice processing, tracking invoices.
  • project management for the Digital App Booth and flye inventory.
  • Identified a double billing of a contractor and saved the company 50K.
  • Streamlined processes for contractor's invoicing and payments.
  • Implemented the Digital Employee of the Month and the Shout Out Board to increase recognition for department.
  • Planned annual departmental Holiday celebration.
  • Proactively developed a process to allow Technology EAs to sub for each other.
  • Wrote and created the Technology EA Handbook.

Administrative Assistant

Parkland Hospital
05.2015 - 07.2015
  • Short-term contract position supporting the Director of Risk Management and a team of 5
  • Processed all credentialing requests for malpractice insurance for current and former staff using PeopleSoft.
  • Entered all claims in Datix for Sr. Paralegal and Workers’ compensation specialist.
  • Processed departmental invoices with accurate GL/CC.
  • Calendar management for Director.
  • Created and submitted expense reports.


Executive Administrative Assistant to Founder

ConfidentVision
10.2013 - 10.2014
  • Streamlined office operations by implementing efficient filing systems and managing executive calendars.
  • Organized travel arrangements, ensuring smooth transitions for executives during business trips.
  • Processed all invoices and created all expense reports.
  • Assisted in the development of presentations, effectively conveying crucial information to stakeholders.
  • Entered all clients in Microsoft CRM.
  • Managed the front desk.
  • Successfully ordered all office supplies and kitchen supplies.
  • Planned all off site meetings.
  • Created all in-house documents to the same format and color scheme.
  • Successfully implemented the Platinum Strategy into the day to day client meetings in the office giving.
  • Provided each client personalized concierge customer service.
  • Planned off site social security seminars, created mailing lists, procured venue, and catering.
  • Follow up calls to any prospects from seminars.

Education

High School Diploma -

Eastern Hills High School
Fort Worth, TX
05.1978

Skills

  • Expense Reporting
  • Administrative Support
  • Office Management
  • Customer Service
  • Meeting planning
  • Travel administration
  • Scheduling
  • Mail Management
  • Presentation Development
  • Project Oversight
  • Strategic Planning
  • Quality Control
  • Database Management
  • Report Writing
  • AR/AP
  • Travel Arrangements
  • File Organization
  • Extensive vocabulary
  • Interpersonal Communication
  • Schedule & calendar planning
  • Travel Coordination
  • Advanced MS Office Suite
  • Mail handling
  • Resourceful
  • Process Improvements
  • Project Planning
  • Executive Support
  • Phone Etiquette
  • Policy Enforcement
  • Microsoft CRM
  • Microsoft Suite/Outlook
  • Google Suite
  • Slack
  • Skype
  • Concur

Websites

Skills And Achievements

Project Management for Administrative Professionals, Awarded 2004

American Management Association Training: Strategic Coach, Platinum Strategies

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Software

Microsoft CRM

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Microsoft Outlook

Google Suite

Google Sheets

Google Drive

Google Slides

Google Docs

Google Calendar

Concur

Slack

Skype

Work Preference

Work Type

Full TimePart TimeContract Work

Location Preference

RemoteHybrid

Important To Me

Company CultureWork-life balancePaid sick leaveHealthcare benefitsPaid time offTeam Building / Company RetreatsFlexible work hoursWork from home option401k match

Timeline

Executive Assistant I HR

BOLD
10.2021 - Current

Executive Assistant Operations

homebase homecare
10.2018 - 09.2021

Operations Specialist for Flye, Executive Assistant to the SVP of Digital & CEO of flye

WorldVentures
08.2015 - 10.2018

Administrative Assistant

Parkland Hospital
05.2015 - 07.2015

Executive Administrative Assistant to Founder

ConfidentVision
10.2013 - 10.2014

High School Diploma -

Eastern Hills High School

Similar Profiles

CREATE PROFILE
Kathy Johnson-Kanawite