Kathy McMahon

Sr. Administrative Manager

CBI-Houston, TX

07.2012 - 01.2024

Managed daily operations of the organization
Managed the entire personnel function; recruitment, employment, performance, on-going evaluation, promotion and discharge of associates. Maintained confidential files
Managed internal, community, senior, and special needs events from initial stages through day of event and beyond; supervised staff and vendors
Maintained compliance with company policies
Budget and Finance Management
Payroll and Accounting
Managed heavy calendars, travel, expense reporting
Prepared agendas and financial reporting for Board of Trustees and Executive Committee Meetings
HR and Benefits Administration
Training and Development
Maintained company social media and website
Managed Leadership Development program
Worked closely and confidentially with Donors, donations, and ongoing campaigns to meet financial goals
Donation tracking and reporting
Database management
Reviewed and streamlined internal processes to better serve the staff and organization
Mentored and lead staff of 30
Held high-profile position within the company and city
Handled matters professionally and confidentially
Maintained a high standard of professionalism
Professional appearance and demeanor
Hired, managed, developed and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.
Collaborated closely with executive leadership to develop strategic plans that aligned with overall company objectives.
Built highly-efficient administrative team through ongoing coaching and professional development opportunities.
Developed comprehensive training programs for new hires, ensuring a smooth onboarding process and accelerated integration into the team.
Evaluated employee performance through regular assessments, identifying areas for improvement and providing actionable feedback for career growth.
Implemented project management techniques to overcome obstacles and increase team productivity.
Coordinated office events, seminars and meetings for staff and clients.
Created reports, presentations and other materials for executive staff.
Managed complex projects involving cross-functional teams, ensuring timely completion within budget constraints.
Managed high-level executive calendars while coordinating travel arrangements to maximize time efficiency during business trips.
Boosted company reputation through the successful coordination of corporate events, trade shows, and conferences.
Assisted in the development and execution of marketing campaigns that resulted in increased brand visibility and new business opportunities.
Streamlined office processes by implementing new filing systems and organizational tools, resulting in increased efficiency.
Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
Served as a liaison between department heads to resolve inter-departmental issues promptly for seamless collaboration across functions.