Kathy Taylor
Charleston,SC
Summary
Proven to enhance operational efficiency and financial accuracy at MUSC, I bring a robust blend of organizational skills. Leveraging excellent communication and problem-solving abilities, I've streamlined processes and significantly improved peer satisfaction. My track record includes developing organizational systems that have led to a high average of performance evaluations, underscoring my adaptability and commitment to excellence.
Overview
17
17
years of professional experience
Work History
Administrative Coordinator, I
MUSC, COM - Infectious Disease Division
09.2021 - Current
- Maximize the prioritization of responsibilities and achieved a more effective, stream lined process for procurement of supplies, ensuring supplier contact information is correct in OurDay software. Responsible for the coordination and management of all procurement and reimbursement activities for the Infectious Diseases Division and Ryan White Grant Program. Serve as the subject matter expert to institutional, state and department/division policies. Provide stability in a position with a history of retention turnover.
- Monitor payments to suppliers to ensure timeliness and accuracy. Serve as the point of contact to resolve any payment issues. Serve as the point of contact for delivery issues for lab and divisional purchases. Maintain database and contact lists to keep important contact information accurate and up to date.
- Improved communication with staff and faculty to provide current travel policies and limits; travel reimbursements are processed more efficiently and timely.
- Provide exceptional administrative support to Infectious Disease staff and faculty members through meticulous organization skills and attention to detail.
- Improved peer satisfaction through prompt and professional handling of inquiries and concerns.
- Monitor and order office supplies to keep office stocked with resources necessary to function smoothly.
- Manage and maintain electronic and paper-based filing systems to keep essential documents and information easily accessible and organized. Track Emergency Financial spending to the Ryan White grant budget. Maintain and compile all requested procurement documentation during the Division's annual DHEC audit.
- Knowledgeable of procurement policies and procedures as they pertain to the Ryan White Grant.
- Track and report time for all Infectious Disease employees to include Ryan White employees. Ensure proper use of OurDay's time and attendance recording functions. Use OurDay to enter leave, verify time and bank holidays for all ID MUSC and MUSC-P faculty and Staff.
- Serve as the Purchasing Card holder and liaison for the division. Ensuring proper procurement approval and documentation accompanies all transactions. Reconcile monthly statements and maintains electronic filing systems.
- Optimized organizational system for payment and recordkeeping.
- Achieved a high average of performance evaluations.
- Work closely with Fiscal Manager and Administrative Manager to ensure the appropriate FDM tags are accurate for each transaction.
- Serve as the division's ClinCard administrator to approve study coordinator-initiated payments such as compensating a subject for an unscheduled visit. Ensure invoices are posted in Infinity Idea Elan soft once approved by the Principal investigator.
- Accomplished a timely processing of accounts payables.
- Developed and implemented organizational systems to streamline daily operations.
- Assisted management with special projects to complete all tasks by deadlines.
- Worked closely with others to accomplish timely invoicing and accounts payable.
- Contributed to a positive work environment by proactively addressing employee concerns and fostering open communication among staff.
- Division liaison to the University Finance Department, specifically Account Payable and Account Vendor Services.
- Work closely with the Ryan White Nurse Administrator to provide follow up and improved workflow on Ryan White Emergency Financial Assistance payments to ensure patients' needs are being met. Responsible for establishing all new EFA suppliers in OurDay and ensuring financial information of existing suppliers remain current. Work with suppliers and MUSC Accounting Services to ensure accuracy on all required documents (W-9, readmittance, fulfillment addresses, payment schedule, etc.)
Accountant/Fiscal Analyst III
MUSC, Office Of Parking Management
05.2016 - 09.2021
- Strengthened, organized and updated protocol of daily deposits. Custodian of Petty Cash/Change Fund.
- Maintained accurate records of fixed assets, including acquisition costs, depreciation schedules, and current values for insurance purposes. Provided annual reports, surplus adjustments and ensured all assets were tagged correctly and timely.
- Purchasing Card holder and liaison; allocated expenditures in WORKS software.
- Completed daily cash functions like account tracking, payroll and wage allocations, and cash, and banking reconciliations.
- Partnered with auditors to track errors and add contributions to maintain accuracy.
- Timekeeper for permanent and temporary employees
- Assisted in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
- Managed cash flow effectively, ensuring all company liabilities were met in a timely manner.
- Evaluated and improved financial records to make important business decisions.
- Provided critical support during system upgrades or conversions by working closely with IT staff to ensure minimal disruption to daily operations.
- Provided journal entries.
- Tracked funds, prepared deposits and reconciled accounts.
- Trained new employees on accounting principles and company procedures.
Fiscal Technician II
MUSC, University Transportation Services
06.2014 - 06.2016
- Purchasing Card holder and liaison. Allocated expenditures in WORKS software.
- Monitored outstanding receivables diligently to improve cash flow by initiating timely follow-ups on overdue payments.
- Supported budget development by analyzing historical spending patterns and projecting future expenses.
- Enforced proper internal controls throughout the organization to minimize risks associated with fraud or mismanagement of funds.
- Facilitated smooth procurement processes through meticulous tracking of purchase orders, invoices, and vendor payments.
- Improved financial accuracy by diligently reviewing and reconciling accounts, identifying discrepancies, and making necessary adjustments.
- Provided timely and accurate payroll processing for employees thru Kronos software.
- Stayed current on industry best practices by attending professional development workshops and networking events regularly.
- Assisted in financial audits by providing comprehensive documentation and addressing any audit-related inquiries promptly.
- Reconciled and recorded receipts, incoming cash, and other fiscal transactions.
- Investigated and resolved inquiries with billing and invoicing.
- Maintained procurement and maintenance records for all state leased/owned vehicles.
- WEX/Mansfield Oil Fuel Card Liaison
Transportation Coordinator
The Citadel,The Military College Of South Carolina
01.2012 - 06.2014
- Improved transportation efficiency by streamlining route planning and coordinating schedules.
- Coordinated complex transportation projects, effectively allocating resources and staff to ensure successful outcomes.
- Collaborated with cross-functional teams on supply chain initiatives, ensuring seamless integration of transportation coordination efforts.
- Built and maintained strong partner relationships for smooth, cost-effective logistics.
- Coordinated driver dispatch to accomplish daily medical travel for students.
- Worked closely with personnel and customers to resolve problems.
- Motivated workers to exceptional performance through implementation of new strategies.
- Oversaw preventive maintenance and scheduled repairs to maximize vehicle and equipment performance.
Assistant Store Manager
Chicos FAS
09.2010 - 12.2011
- Managed cash registers efficiently, ensuring accurate transactions, balancing drawers daily, and minimizing discrepancies.
- Mentored new employees on company policies, procedures, and best practices to ensure their success within the organization.
- Enhanced store appearance for increased sales by maintaining cleanliness and implementing strategic merchandise displays.
- Managed opening and closing procedures and recommended changes to enhance efficiency of daily activities.
- Created work schedules within Fiscal guidelines. Reviewed payroll documentation for accuracy.
Assistant Store Manager
Coldwater Creek
08.2007 - 01.2010
- Managed cash registers efficiently, ensuring accurate transactions, balancing drawers daily, and minimizing discrepancies.
- Effectively managed staff of 20 + employees
- Achieved corporate metric sales goals in excess of 10 million dollars
- Inspired trust by maintaining a respectful work environment and fostering open communication.
Education
Bachelor of Science - Business Administration And Management
College of Charleston
Charleston, United States05.2006
Skills
- Microsoft Excel
- Attention to Detail
- Excellent Communication
- Documentation and Recordkeeping
- Workload Management
- Organizational Skills
- Adaptability and Flexibility
- Microsoft Office
- Travel Reimbursements, foreign and domestic
- Problem-Solving
Timeline
Administrative Coordinator, I
MUSC, COM - Infectious Disease Division
09.2021 - Current
Accountant/Fiscal Analyst III
MUSC, Office Of Parking Management
05.2016 - 09.2021
Fiscal Technician II
MUSC, University Transportation Services
06.2014 - 06.2016
Transportation Coordinator
The Citadel,The Military College Of South Carolina
01.2012 - 06.2014
Assistant Store Manager
Chicos FAS
09.2010 - 12.2011
Assistant Store Manager
Coldwater Creek
08.2007 - 01.2010
Bachelor of Science - Business Administration And Management
College of Charleston
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