Summary
Overview
Work History
Education
Skills
Timeline
Generic
Katie Busse

Katie Busse

Oakley,CA

Summary

Organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.

Overview

21
21
years of professional experience

Work History

Field Sourcing Specialist - Procurement

Airgas, LLC
10.2022 - Current
  • Responsible for leading procurement activities within assigned Airgas Division, including setting/contributing to Division goals of reducing operation and capital expenses
  • Communicate and deliver vision, goals and objectives of Procurement organization to field personnel and internal customer stakeholders
  • Assist in development and compliance of sourcing/procurement policies and procedures
  • Implement multiple strategies leveraging Total Cost of Ownership, Lease vs Buy and Economic Value models
  • Measure ROI and key KPIs identified by assigned Division leader
  • Provide local sourcing support and best purchasing practices within assigned Division
  • Develop business plan strategies/opportunities for unmanaged spend categories in conjunction with leadership
  • Monitor, assess, and adjust sourcing/marketing strategies based on local objectives
  • Assist in developing specifications and/or scopes of work with internal customer
  • Screen new suppliers before ERP system entry
  • Manage supplier communication and interaction within local Regions
  • Investigate, qualify, and recommend bidders
  • Develop and issue formal requests for quotes (RFQ's)
  • Lead job walks and bid clarification meetings with stakeholders
  • Issue clarifications or amendments to specification or work scope to all bidders
  • Complete technical and sourcing bid tabulations including analysis with internal customer
  • Negotiate price and commercial terms in coordination with leadership or stakeholders
  • Make sourcing recommendations to internal customer
  • Manage and resolve quality or performance issues with non-managed suppliers
  • Identify opportunities for creation of Frame Agreements and provide feedback for local preferred suppliers
  • Maintain current listing of contractors utilized in assigned local Division

Project Coordinator/ Fleet & Fuel Administrator

Airgas, LLC
12.2020 - 10.2022
  • Review accounting details including purchase order, work order, cost centers, etc.
  • Determine if supporting documentation such as subcontractor invoices, timecards and other costs match with submitted invoices.
  • Work with Purchasing and A/P to resolve any PO or invoice discrepancies.
  • Submit new project capital requests to Finance.
  • Assist with material and equipment procurement (e.g. issue PO's to vendors).
  • Assist with asset tracking and delivery (e.g. arrange, expedite and track shipment of materials to project location).
  • Kept projects on schedule by managing deadlines and adjusting workflows from open to close, keeping them moving forward.
  • Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
  • Perform data entry and basic project accounting tasks (e.g. A/R, A/P, invoice review in SAP).
  • Attend project meetings, take notes and issue meeting minutes.
  • Analyze project data and produce progress reports (e.g. download SAP transactions, reconcile and tally payments).
  • Maintain and perform project filing and document storage including transmittals, drawings, documents, facsimiles, contracts, etc. (e.g. compile Project Book, organize project folder in Google+, track document changes, update change logs).
  • Fleet and full card manager, 75 light duty trucks.
  • Developed training program for production trucks.

Recruiting & Staffing Coordinator

Workers.com
02.2020 - 12.2020
  • Generate specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
  • Evaluate strengths and weaknesses of candidates through effective screening processes.
  • Leverage social media platforms and online job boards to advertise open positions and engage with potential candidates.
  • Use Boolean searches to develop applicant portfolios for expected openings.
  • Verify applicant references and employment details.
  • Facilitate all new employee orientations.
  • Follow up with notable applicants sourced via industry-specific pipelines, events and job fairs.
  • Evaluated strengths and weaknesses of candidates through effective screening processes.
  • Generated specific candidate pool for career opportunities through strategic placement of advertisements, evaluation of applicant credentials, and conducting initial interviews and pre-screening assessments.
  • Operated and maintained applicant tracking and candidate management systems.

Administrative Operations Manager

Professional Pipe Services
11.2018 - 01.2020
  • Managed all accounting functions of branch office
  • Ensured customer billing is completed timely and accurately.
  • Full understanding of customer contracts and billing requirements.
  • Developed and maintained relationships with key suppliers for smooth communication and to meet required expectations.
  • Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
  • Generated weekly, monthly, quarterly and yearly reports on purchasing operations.
  • Oversaw branch AR and customer collections.
  • Followed and enforced established Company policies, procedures and practices.
  • Identified opportunities for improving procedures and processes.
  • Assigned duties, prepares schedules and ensured office employees are cross-trained.
  • Conducted internal audits, assisted with external.

Business Office Manager

HomeTeam Pest Defense
12.2017 - 11.2018
  • Managed costs and billing and resolved financial discrepancies effectively through organizational management of account information.
  • Responsible for ensuring administrative operations are running effectively.
  • Assist with financial statement variance analysis.
  • Responsible for accounts payable, accounts receivable reconciliation and processing cash receipts/deposits.
  • Responsible for providing necessary data and reports for branch month end financial close.
  • Maintained daily interaction with Service Managers and Technicians. Work with Service Manager to insure productive interdepartmental relations.
  • Daily interaction with customers, prospects and employees, to answer questions and resolve problems.
  • Responsible for creating and updating various monthly management reports.
  • Negotiated purchase of office supplies and equipment in accordance with company purchasing policies and budgetary restrictions.

Administrative Assistant III

Kaiser Foundation Health Plan, Inc.
03.2017 - 12.2017
  • Provides complex administrative and/or project support to department head, managers and/or staff members to include following: Answers phones, takes messages, screens calls, and greets KP visitors or outside vendors.
  • Managed manager’s calendar, and schedules/plans meetings. Researches, plans and arranges events including hotel and conference facilities. Makes travel arrangements for department/staff or manager.
  • Writes detailed correspondence for managers & staff; independently updates department documents as needed.
  • Report creation, presentation materials with charts & illustrations, and proofs content for accuracy.
  • Researches and collects information needed to complete project tasks or reports.
  • Interfaces daily with KP employees across multiple organizations and external parties as liaison for department/function.
  • Tracks expenditures to include billing and payment authorization on behalf of dept manager; authorizes recharges across business units. Manages expense reports through Concur.
  • Publishing Policies in Kaiser Permanent Policy Library, preparation through upload.
  • Performs other department specific duties as assigned.

Western Zone Administrative Coordinator

Airgas LLC/Air Liquide Industrial US LP
04.2012 - 03.2017
  • Assigned to multiple facilities in Western Zone, while assisting multiple locations nationwide.
  • Conduct internal auditing in preparation for internal corporate and external audits.
  • Create and Organize weekly AP, Purchase Orders and Dry Ice Billing.
  • Compute bi-weekly payroll using ADP for Internal Employees and weekly payroll Field Glass for Contractors/Temps.
  • Creation of Daily Ice Production schedule and daily reconciliation.
  • Coordinate new hire training as well as training continuation for all employees.
  • Conduct on-site Safety meetings, weekly and monthly. Identify opportunities for improvement for ergonomics and other safety on-site.
  • Obtain and keep up to date on all Federal, State and County regulations and licensing essential to production.
  • Chosen as Lead to work on special projects for entity.
  • Manage internal database including Management of Change, Quality/Incidents and Audit action item creation through completion in (SmartSolve/CITRIX).
  • Review Batch Analysis to match sure all is up to specifications.
  • Data Entry; ALTO - railcar billing, RSInet - Shipping Railcars, LPS - Lot Sheets product shipments, LIRE-Availability/Reliability reporting.

Payroll & Staffing Coordinator

San Miguel Villa Rehabilitation
08.2008 - 04.2012
  • Responsible for submitting semi-monthly payroll data timely and accurately.
  • Daily, weekly and monthly Nursing scheduling for 200 staff nurses.
  • Worker's Compensation and EDD Liaison.
  • Benefits Liaison.
  • Audited employee files in preparation for State auditing.
  • Processed new hire paperwork and documents.
  • Processed wage garnishments and child support.
  • Processed employee W-9 and I-9 forms and managed benefits and leave time.

Education

High School Diploma -

Deer Valley High School
Antioch, CA

Skills

  • Office Management
  • Staff Management
  • Schedule & Calendar Management
  • Expense Reporting
  • Travel Administration
  • Administrative Support
  • Meeting Planning
  • Project Oversight
  • Database Management
  • Google Suite
  • Contract/Vendor Negotiations
  • Strong verbal communications
  • Maintenance Management programs (SAP, Oracle, MAXIMO)
  • Analytical reasoning
  • Internal and preparation for external auditing
  • Publishing policy/documentation
  • Invoice Processing
  • Process improvement
  • Spending Oversight (Cost Savings and Reduction)
  • Payroll Processing (ADP, Paychex & Workday)
  • Supply Chain Planning
  • Operational Efficiency

Timeline

Field Sourcing Specialist - Procurement

Airgas, LLC
10.2022 - Current

Project Coordinator/ Fleet & Fuel Administrator

Airgas, LLC
12.2020 - 10.2022

Recruiting & Staffing Coordinator

Workers.com
02.2020 - 12.2020

Administrative Operations Manager

Professional Pipe Services
11.2018 - 01.2020

Business Office Manager

HomeTeam Pest Defense
12.2017 - 11.2018

Administrative Assistant III

Kaiser Foundation Health Plan, Inc.
03.2017 - 12.2017

Western Zone Administrative Coordinator

Airgas LLC/Air Liquide Industrial US LP
04.2012 - 03.2017

Payroll & Staffing Coordinator

San Miguel Villa Rehabilitation
08.2008 - 04.2012

High School Diploma -

Deer Valley High School

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Katie Busse