Katie Carey

PAYROLL

• Weekly payroll and Bi-Weekly Payroll
• Certified Payroll Reporting
• Federal and State Tax Reporting and payments
• Assisting Estimating with Prevailing Wage Questions
• Insurance Benefit Management
• Vacation & Sick Time Management
• Reporting Union hours and payment
• Reporting Workers Comp Insurance
• Union Audits
• 401K Payments

HR/INSURANCE

• Creating updated IIPs
• Creating and Updating Employee Handbooks as needed
• Workers Comp Claims
• Insurance Claims
• Insurance Renewal processing
• Insurance Audit processing
• Health/Dental Insurance payments
• Monitoring State and Federal Law/Regulation Updates
• Certifying in Required Harassment training
• Ensuring Federal Labor Posters are up to date and posted properly

ACCOUNTS RECEIVABLE

• Billings
• Creating Schedule of Values & Budgets
• Collections
• Joint Check posting
• Monthly Maintenance Billings
• Extra Billings/ CCO Billings
• Job Costing meetings & cost verifications
• Created Cost Code System
• Reconciling Billings against Contract totals
• Adding Change Orders to Contracts
• Tracking Change Orders and updating lists per project

ACCOUNTS PAYABLE

• Bill Payments
• Managing Monthly Charges (ACH and Auto-Drafts)
• Entering Invoices
• Verifying Costs against Budgets

ADMINISTRATIVE DUTIES

• Creating Processes Binders for AP & Daily Logs
• DIR License Renewal and Compliance- Yearly
• Updates to CSLB and renewals
• Office Building issues
• Scheduling Meetings
• Monitoring Safety Apparel and Supplies New Equipment Files

SAFETY

• Safety updates as needed
• Safety Certifications
• Replying to Safety concerns & notifying proper employees

CONTRACT ADMIN

• Updating Active Job List
• Setting up new project in Quickbooks
• Creating Files (Job & Certified Payroll if required)
• Setting up new project in Crewtracks
• Sending Pre lien
• Gathering and Sending COI’s
• Submitting Change Orders- Extracker, EPO Shea, Procore, Email’s
• Billing Rate Sheet updates yearly

• Monthly billing for all contracts
• Weekly Certified Payroll
• Process all new hire paperwork
• Workers Compensation claims and follow up
• General Liability, Auto, Workers compensation insurance and renewals.
• Pre-Lien notices and filings
• Operating Engineers monthly reporting and payments for union employees
• Business licenses and tax filings
• Accounts Payable
• Accounts Receivable
• Collections -as needed
• Bank reconciliations
• Daily remote deposits
• Daily cash balances and cash management
• Weekly reporting of sales
• Journal Entries
• Process contracts as they are received
• Budget management with Project Engineers

• Payroll, 941, 940 and CA EDD payments and reports
• Processing of all wage garnishments, employment verifications and income verification
• Developed Administrative department
• Reconciled bank accounts and credit card statements monthly
• Developed techniques for building successful departments
• Filed mechanics liens
• Held sensitivity training meetings
• Researched and evaluated management practices, training and development programs, leadership principles and employee relations in human resources department
• Developed and implemented annual business plans and website sales
• Acted as liaison between employees and management
• Analyzed and resolved personnel grievances
• Maximized revenues through efficient staffing, labor cost controls, and promotions
• Managed Sales, Marketing, Operations and Administrative staff
• Completed all background checks for new employees