Katie Carmody
Hawthorne,CA
Summary
Results-oriented professional with 20+ years of experience in the non-profit sector. Proven track record of providing exceptional customer service to diverse constituents and organizations. Expertise in fundraising, including gift entry and database cleanup. Collaborative team player skilled in working with board members and senior leadership. Strong interpersonal and problem-solving abilities.
Overview
2025
2025
years of professional experience
1
1
Certification
Work History
Donor Data Management Analyst
Adventist Health System West
11.2022 - Current
- Utilizing Raiser's Edge, gift entry for 19 hospital and foundations with over 40 points of documentation to check
- Write acknowledgement letters, often multiples for each Site and deliver in a timely manner
- Efile all Batch Commit Reports with documentation for each Site
- Create Efiles for each of the 19 Sites, broken down by month and item on a yearly basis
- Update records as needed; addresses, phone, email, marriage status, etc
Database Associate
Adventist Health White Memorial
02.2021 - 11.2022
- Enter and track all donor information, maintain records in donor database (Raiser's Edge)
- Produce various data reports as needed
- Update job knowledge by participating educational opportunities, in order to keep staff at the forefront of innovative and effective practices
- Assisted with the transition from RE7 (database) to NXT
- Write all acknowledgement letters and scan to Raiser's Edge
Advancement Data Analyst
Harmony Project
08.2019 - 04.2020
- Enter and track all donor information, maintain records in donor database (Raiser's Edge)
- Train staff in using Raiser's Edge
- Produce various data reports as needed
- Update job knowledge by participating educational opportunities, in order to keep Harmony Project at the forefront of innovative and effective practices
- Write all acknowledgement letters and scan to Raiser's Edge
Development Coordinator
New Directions for Veterans
03.2016 - 08.2019
- Provide administrative assistance to the Board of Directors and the Office of Development and Communications
- Liaised daily with the President & CEO pertaining to acknowledgement letters, donor meetings and events
- Coordinated all aspects of event planning, including food, auction, registration and seating
- Implemented the integration between Raiser's Edge and Luminate Online for their Annual 5K Run/Walk
- Managed volunteers for the Office of Development and Communications
- Updated and maintained accurate information in Raiser's Edge, including imputing contact reports from donor visits by senior leadership
- Efficiently administered gift processing donations, including matching gifts and gifts-in-kind
- Created mailing lists for the Annual Fund and Office of Specials Events for direct mail and event solicitations
- Maintained the Office of Development and Communications' budgets; paid invoices; tracked outstanding invoices and reconciled budgets monthly
- Managed the inventory and tracking of event and donor recognition gifts
- Prepare special acknowledgement notes and reports for donors making donations in honor or in memory of an individual
- Prepared, file (electronic and hard copies) and mail donor acknowledgement letters within three days of receiving a donation
- Assisted in preparing meeting agendas, and recorded and finalized minutes for all meetings for department
Data Entry Specialist
Archdiocese of Los Angeles, Office of Religious Education
2004 - 2024
- Assist in implementation of the annual Religious Education Congress, the Archdiocese's largest worldwide event, with 40,000 participants
- Input participants' information and workshop selection for the event; provided telephone customer service to conference attendees and presenters
Temporary Administrative /Development Assistant
OfficeTeam
04.2015 - 02.2016
- Provided temporary front office coverage, including administering minor first aid and medication to students in addition to providing phone coverage for Principal/Assistant Head of School
- Provided complete administrative duties for the Development department, including gift entry, acknowledgment letters and phone coverage for both the Interim Director of Development and the Director of Corporate Relations
- Worked with other staff to create benefit packages for donors and subscribers
- Assisted with Raiser's Edge database cleanup, worked with DataBase Manager to clarify constituents and provide a clean slate
Executive Assistant
Pepperdine University
07.2014 - 11.2014
- Served as gatekeeper to the Office of the Dean
- Supported the Dean in all aspects of the school's activities; prepared correspondence letters, worked with graduate students to coordinate volunteer projects and interacted with parents regarding students
- Maintained the Dean's calendar; facilitating meetings with other campus staff and outside constituents
- Scheduled and organized meeting initiated or conducted by the Dean's office, including setting up remote participants
Development Assistant
Catholic Education Foundation
04.2010 - 06.2013
- Responsible for the daily accounting for all gift donations, including memorial, reoccurring and planned gifts
- Coordinated logistics and supplies needed for any event, meeting or fundraiser such as food, invitations and other various supplies
- Wrote and mailed all acknowledgement letters to donors in a timely manner
- Answered and managed incoming telephone calls for Vice President of Development
- Collaborated with all managers to coordinate project timelines and multiple deadlines; maintained follow up and tracking to keep teams on task
- Prepared prospect research donor briefing for the agency CEO and the Vice President of Development
- Established working relationships with outside vendors in negotiation for the best cost, quality and time frame; including all office supplies needed within the office
Education
B.A. - Liberal Arts
Chapman College
Orange, CASkills
- Multitasking
- Teamwork and Collaboration
- Customer Service
- Time Management
- Reliability
- Organizational Skills
- Data Cleansing
Certification
- Raiser's Edge Fundamental's Certification, 2023
- Raiser's Edge NXT Fundamentals Certification - bCRE-Pro, 2023
Timeline
Donor Data Management Analyst
Adventist Health System West
11.2022 - Current
Database Associate
Adventist Health White Memorial
02.2021 - 11.2022
Advancement Data Analyst
Harmony Project
08.2019 - 04.2020
Development Coordinator
New Directions for Veterans
03.2016 - 08.2019
Temporary Administrative /Development Assistant
OfficeTeam
04.2015 - 02.2016
Executive Assistant
Pepperdine University
07.2014 - 11.2014
Development Assistant
Catholic Education Foundation
04.2010 - 06.2013
Data Entry Specialist
Archdiocese of Los Angeles, Office of Religious Education
2004 - 2024
B.A. - Liberal Arts
Chapman College
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