Summary
Overview
Work History
Education
Skills
Timeline
Generic

Katie Duckett

OLYMPIA,WA

Summary

Resourceful team player with experience in team leadership and House operations, prepared for a supervisory role. Demonstrates strong focus on team collaboration and achieving results, ensuring reliability and adaptability to changing needs. Skilled in conflict resolution, staff training, and workflow optimization. Known for reliability, effective communication, problem-solving abilities, and fostering a positive work environment.

Overview

25
25
years of professional experience

Work History

Financial Analyst 3

House of Representatives
07.2016 - Current
  • Staff Travel/ Member Business Expense Accounts: Responsible for all Member & Staff travel expenses. Point of contact for all travel needs in the House. Providing training for Representatives, LA’s, and staff in regard to Business Expense Budgets and all other travel. Maintain and process travel expense records, ensure compliance with institution regulations and procedures, interpret rules and regulations adopted by OFM. Review employee and Member travel expense claims for completeness, verify per diem rates, mileage and other expenses. Generate and batch payment documents using AFRS, Excel, and Toolbox.
  • Member & LA Session Travel Allowance: Serving as the Subject Matter Expert for session travel allowance for member and LA travel. Lead analyst in the processing of session travel allowance for our 98 members and legislative assistants. Providing 1:1 training for the member’s and LA’s regarding session travel allowance policy, procedures, and IRS rules. Work directly with the members and LA’s to ensure the processing of travel allowance payments occur timely and accurately on a two week pay cycle. Occurring during session this monthly payroll is approximately $550,000. This process tracks and itemizes all days of travel for session, meals provided throughout session, daily café charges, per diem amounts, leases for LA’s and IRS requirements and documentation. Ensure all forms and detailed backup documentation is organized, filed, and archived for future audits from SAO. Working directly with Members and LA’s to ensure the collection of all necessary documentation to determine payment amounts and taxability of each payment. Deduct any provided meals and make appropriate updates when necessary, during each payroll cycle. Utilize OFM toolbox to upload payment information into AFRS.
  • Member Cafeteria: Subject Matter Expert for the member cafeteria charges and database. Process bi-weekly charges during session and reduce travel allowance for members for the amounts they purchased during the specific time period of session. Print itemized transactions for staff, confirm amounts, and receive approval to deduct charges from payroll. Work with vendors and cafeteria staff to resolve problems related to accounts payables. Ensure appropriate authorizations are obtained for payment. Process through HRMS to appropriately charge staff . Assist LegTech with any updates and/or issues for the Café Database which will include replacement of the system in the future.
  • Records & Archive Administrator: Maintain inventory of all files for House Accounting. This includes tracking, filing, organization and destruction of documents in accordance with the Secretary of State’s schedules.
  • Cash Receipts/Accounts Receivable: Responsible for all accounts receivables which includes processing all deposits received on a timely basis. Receives all House deposits, accurately prepared, processed, and deliver deposits to bank. Works directly with the Office of the State Treasurer (OST) daily or as needed to meet internal deadlines for daily bank processing. Provide necessary documentation for bank deposits and other fiscal documentation to ensure accountability of funds, with timely deposits of monies received. Create and process payment batches using AFRS, Excel, Toolbox and OST’s Treasury Management System (TM$).
  • SOL/JV/IAP: Reconcile daily in-process report which involves reviewing, analyzing, and interpreting agency accounting input. Prepare various journal vouchers reflecting expenditures and transfer of funds; cancellation of warrants, accounts receivable, adjusting/correcting entries. Process Inter-Agency Payment documents which include inputting proper codes with agency receivable documents into AFRS. Organize, batch, and maintain files as necessary to provide documentation for future audits. Analyze discrepancies, research errors, and take appropriate action to correct discrepancies and/or errors.
  • House Postage Accounts: maintain all postage purchases for Members and staff. Appropriately maintain and enter data into the Production Tracking system to ensure the correct balance representation of the member accounts.
  • Unclaimed Property Administrator: Point of contact and administrator for the House. Responsible for researching, providing documentation, submitting annual reports, and transferring funds to the Department of Revenue.
  • Public Records Request: Prepare and respond to public record requests regarding member travel, staff travel, and member business expense budgets. Provide travel summary information and analysis of records and reports. Report findings to the Public Records Office as needed.
  • Process Certificates of Insurance requests for member offices and staff as necessary.

President/Manager

M.I.A. Derby Girls (Non-Profit Flat track roller derby team)
12.2012 - 10.2016
  • Recruitment, training, meeting facilitation, and all correspondence
  • Permit application and compliance
  • Marketing (print and web-based)
  • Event planning - Accomplished multiple tasks within established timeframes.
  • Increased customer satisfaction through continuous improvement and excellent competition and entertainment
  • Managed crisis situations effectively while minimizing disruption to operations.
  • Networking and cultivating strong relationships with external partners to foster collaboration and maximize satisfaction and attendance.
  • Established a culture of accountability by setting clear expectations and holding individuals responsible for results.
  • Resolved conflicts by actively listening to concerns and finding appropriate middle ground.
  • Treasurer - Managed budgets effectively by monitoring expenses closely, identifying cost-saving opportunities, and allocating resources strategically.
  • Tax compliance and research
  • Merchandise & Sales

Assistant in Records Management/ OA3

Department of Natural Resources
08.2014 - 07.2016
  • Customer Service / Back up NRB reception
  • Reviewing multiple types of agreements for Scanning/ Indexing/ Editing
  • Managed & Processed Records Requests
  • Specific lease tracking in various DNR databases
  • Basic Archive functions
  • Sorting large volumes of mail
  • Greeting customers at front desk in title & records with friendliness and professionalism.
  • Answering a multi-line communications system to process requests, transfer calls, or relay messages to appropriate personnel.
  • Special projects as assigned
  • Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.

Hall Rental Chairman/ Lecturer

Black Lake Grange (Non Profit)
04.2012 - 12.2015
  • Customer Service
  • Scheduling
  • Receivables
  • Permit application and compliance
  • Event planning
  • Record keeping

Independent Distributor

It Works Global
08.2012 - 07.2014
  • Customer Service
  • Scheduling
  • Order fulfillment
  • Record keeping
  • Accounting (payables and receivables)
  • Marketing
  • Training

Bartender

Littlerock Saloon
02.2013 - 08.2013
  • Customer service
  • Time management
  • Multitasking
  • Cashiering
  • Diplomacy
  • Inventory

Fiscal Technician

Department of Corrections
07.2001 - 01.2004
  • Answered phones, opened mail, and lots of copying and faxing
  • Research on reconciliation of inmate banking
  • Cash receipts
  • Verified cost of supervision payments
  • Helped with the distribution of payroll reports
  • Prepared and entered COS checks into the OBTS database
  • Worked on interest project (Wright vs. Revland court decision)
  • Gathered information on safety vendors and different prices and created excel spreadsheet which was submitted to executive staff
  • Did updating in community service revolving fund using TAS
  • Bank clearings in TAS
  • Updating AFRS
  • Organized and created a database worksheet for check fraud detection
  • Collected Cost Supervision Payments and made deposits to financial institutions
  • Wrote letters to customers to update information and provided receipts
  • Helped in the distribution of agency payroll to all DOC employees

Office Assistant

Office of Superintendent of Public Instruction
09.2000 - 06.2001
  • Analyze and verify the accuracy of all travel claims and adjust claims when necessary.
  • Consult with other OSPI staff in the correct preparation of travel documents and help with any problems they may have.
  • Reconciles all travel claims with all the appropriate documents, including travel advances, travel authorizations, and meeting expense authorizations.
  • Talk to various travel agents to confirm flight arrangements for all travelers who are paid for by this agency.
  • After approving the flight I then put the information into a travel log which is on an Excel spreadsheet, this information is then used to reconcile travel charges with the monthly visa bill.
  • Set up new vendor payee numbers into Reflections, which is our accounting database.
  • Mail out vendor payments after matching them with all the appropriate documents and marking them off on the warrant register.
  • Filed all travel authorizations and meeting expense authorizations.

Education

SPSCC
01-2001

Tumwater High School
01-2000

Skills

  • Teamwork and collaboration
  • Customer service
  • Relationship building
  • Staff training and development
  • Time management
  • Problem-solving
  • Active listening
  • Outlook, Excel, T&E, HRMS, CORE

Timeline

Financial Analyst 3

House of Representatives
07.2016 - Current

Assistant in Records Management/ OA3

Department of Natural Resources
08.2014 - 07.2016

Bartender

Littlerock Saloon
02.2013 - 08.2013

President/Manager

M.I.A. Derby Girls (Non-Profit Flat track roller derby team)
12.2012 - 10.2016

Independent Distributor

It Works Global
08.2012 - 07.2014

Hall Rental Chairman/ Lecturer

Black Lake Grange (Non Profit)
04.2012 - 12.2015

Fiscal Technician

Department of Corrections
07.2001 - 01.2004

Office Assistant

Office of Superintendent of Public Instruction
09.2000 - 06.2001

SPSCC

Tumwater High School

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Katie Duckett