Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
References
Timeline
Generic
KATIE GOULET

KATIE GOULET

Hibbing,MN

Summary

Highly-motivated employee with desire to take on new challenges. Strong work ethic, adaptability, and exceptional interpersonal skills. Adept at working effectively unsupervised and quickly mastering new skills. Committed job seeker with a history of meeting company needs with consistent and organized practices. Skilled in working under pressure and adapting to new situations and challenges to best enhance the organizational brand. Dedicated and driven Senior Administrative Assistant bringing top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 12+ years in field. Adept at producing reports and letters, routing packages and updating tracking documents. Customer-focused and results-oriented. Dedicated Sr. Administrative Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs. Motivated with 12 years of experience offering office support in Administration and accounting industry. Energetic and reputable individual possessing strong work ethic, professional demeanor and superb initiative. Exceptional customer service and decision-making skills.

Overview

12
12
years of professional experience
4
4
Certification

Work History

Senior Administrative Assistant

Barr Engineering
Hibbing, MN
02.2020 - 01.2024
  • Greet clients and vendors, answer calls and emails
  • Set up new employee work areas, cleaned up offices
  • Inventory on all supplies - office, cleaning, PPE and safety etc.
  • Shipped and received FEDEX and UPS packages, also regular mail
  • Set up monitors and assisted IT with things
  • Any office duties that needed to be done, I assisted those who needed help with office stuff or project support/assistance
  • Set up conference meetings/ teams meeting, organized and ordered food for large meetings.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Pleasantly welcomed visitors, answered phone calls, and maintained front reception desk.
  • Sorted and distributed incoming faxes, letters and emails for office distribution.
  • Prepared and prioritized calendars and correspondence.
  • Coordinated appointments, meetings and conferences.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Inventoried and ordered supplies for office.

Accounts Payable Administrator

Barr Engineering
Hibbing, MN
02.2020 - 01.2024
  • Scanned and uploaded invoices, enter data on invoices into PAT
  • Made virtual payment/payments to vendors
  • Used PAT, Deltek and Vision software
  • Processed Corporate monthly Visa's, Processed all courier invoices daily, company FEDEX billing weekly
  • Organized AP email folder to move invoices to the correct person
  • Scanned in receipts daily with all documentation on them that is required by law, sent W9 emails/calls to new vendors, contacted vendors if needed.
  • Communicated with vendors and other departments to reconcile company purchases.
  • Reconciled accounts payable documents, including invoices to facilitate payments.
  • Monitored past due invoices and payments to minimize past due balances.
  • Entered purchasing data into company systems, including packing lists, and purchase orders.
  • Established streamlined invoice processing procedure resulting in more timely payments.
  • Followed company's strict rules and procedures to maintain data integrity and confidentiality.
  • Reviewed all invoices for accuracy, subsequently resolving various issues.
  • Worked cross-functionally with various teams and departments to improve operations.
  • Used exemplary communication and interaction skills to build strong working relationships with partners, employees and clients.
  • Checked accounting system on regular basis to monitor transactions.

Facility Maintenance Technician

Barr Engineering
Hibbing, MN
02.2020 - 01.2024
  • Ran HVAC System and boils
  • Fix Leaks, replace soap dispensers
  • Kept up the building maintenance and yearly maintenance
  • Monitored cameras, Assisted contractors, shoveled
  • Kept the building grounds clean
  • Maintained the alarms, the fire system and security system as well any other building issues during or after hours
  • Called for any maintenance needed on our sprinkler system.
  • Completed day-to-day duties accurately and efficiently.
  • Modified existing software systems to enhance performance and add new features.
  • Prioritized and organized tasks to efficiently accomplish service goals.
  • Worked with cross-functional teams to achieve goals.
  • Planned and completed group projects, working smoothly with others.
  • Provided excellent service and attention to customers when face-to-face or through phone conversations.
  • Recognized by management for providing exceptional customer service.

Office Professional

Thrivent Financial
Hibbing, MN
11.2012 - 10.2019
  • In charge of running two financial offices, arranging and organizing meetings and presentations, preparing daily itineraries, coordinating meetings with attorney, make and keep appointments,reroute calls to appropriate person
  • Servicing clients' needs, dealt with finances, putting together client events, filing duties, faxing, scanning, answer phones, greeting clients warmly, public relations and marketing ,cleaning and organizing, Dealt with some death claims and life insurance stuff
  • Ran errands,accounts payable, opened/closed office,responded to emails, sent emails, monitored emails, dropped off dry cleaning, ordered supplies, performed bookkeeping duties, compile financial records, keep forms printed and up to date
  • Organize office activities, offer and prepare beverages for clients, take and deliver messages, sort and distribute mail, fix malfunctioning office equipment
  • Handle travel arrangements for boss, performed data entry,restocked the supplies, Keeping prospectuses up to date.
  • Organized files, developed spreadsheets, faxed reports and scanned documents to improve organizational workflow.
  • Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation.
  • Maintained and updated filing, inventory and database systems, manually or using computer.
  • Troubleshot office equipment, computer hardware and software issues.
  • Developed organizational filing systems for confidential customer records and reports.
  • Reviewed files, records and other documents to obtain information or respond to requests.
  • Communicated with customers, employees and vendors to answer questions and address complaints.

Education

MRC Flex Work Training
01.2007

General Courses -

Deer River High School
06.2000

Skills

  • MS Office 365- Outlook- Microsoft Word-Excel-Windows-Access-Data Entry Powerpoint, Teams, Sharepoint
  • Extensive/Intensive Training through the MRC FlexWork office Training Program- Internet -Customer Service
  • Office Management (Certified)
  • Polite,Responsive,Attentive to details,Multitasking
  • Always on time- maintaining a high degree of professionalism
  • Highly organized -Detail oriented-relates well to all age groups
  • Time Management-Office Coordination
  • Communication Skills - Administrative Skills
  • Patient- Great Listening Skills, Prioritization-Efficient-Great Memory-Great With Teamwork and leadership
  • Positive Attitude-Confident-People Management-Attention to detail
  • Fast paced,experience in IT, willingness to jump in and help where needed
  • Always have a smile on my face and great attitude,a pleasure to work with
  • Package routing
  • Spreadsheet development
  • Information Security
  • Reception Management
  • Executive Support
  • Meeting Support
  • Travel Coordination
  • Professional phone etiquette
  • Accounting skills
  • Proficient in Microsoft Office
  • Process improvement initiatives
  • Effective problem solving
  • Presentation Design
  • Process Optimization
  • Transcription and dictation
  • Presentation Development
  • Expense Reporting
  • Meeting Scheduling
  • Spreadsheet Creation
  • Calendar Management
  • Document Management
  • File Organization
  • Travel Arrangements
  • Database Management
  • Administrative Support
  • Office Administration
  • Invoice Processing
  • Inventory Management
  • Scheduling
  • Meeting planning
  • Call handling
  • Business Administration
  • Supply Management
  • Event preparation
  • File Maintenance
  • Clerical Support
  • Spreadsheet Management
  • Customer Service
  • Bookkeeping
  • Data Entry
  • Mail handling
  • Billing and coding
  • Meticulous attention to detail
  • Office Supplies Management
  • Professional and mature
  • Time Management
  • Filing and data archiving
  • Prioritizing Work
  • Understands grammar
  • Conference planning
  • Mail Sorting and Distribution
  • Supply Restocking
  • Valid Driver's License
  • Positive Attitude
  • Mail Routing
  • Payment Processing
  • Documentation And Reporting
  • Mail Management
  • Verbal Communication
  • Digital File Management
  • Scheduling appointments
  • Travel administration
  • Excel spreadsheets
  • AR/AP
  • Multi-line phone proficiency
  • Relationship Building
  • Mail distribution
  • Front Office Management
  • Self-starter
  • Appointment Scheduling
  • Office Management
  • Social media knowledge
  • Schedule Management
  • Scheduling Meetings
  • Microsoft Office proficiency
  • Invoice reconciliation
  • Accounting proficiency
  • Purchase Order Management
  • Invoice Coding
  • Client Relationship Management

Accomplishments

  • Exceptional Contribution Award 2 years in a row

Certification

  • Notary
  • Remote Notary
  • Electronic Notary
  • CPR/First Aid Certified

References

  • Edward Trist- Eco Tourism-Semi Retired - 1 + (807) 220- 3700
  • Robert McGraw- Sr. Network Support Technician - (218) 262-8632
  • Greg Johnson- Civil Engineer - (218) 262-8600
  • Stacey MacMillian- Senior Engineering Technician - (218) 262- 8657

Timeline

Senior Administrative Assistant

Barr Engineering
02.2020 - 01.2024

Accounts Payable Administrator

Barr Engineering
02.2020 - 01.2024

Facility Maintenance Technician

Barr Engineering
02.2020 - 01.2024

Office Professional

Thrivent Financial
11.2012 - 10.2019

MRC Flex Work Training

General Courses -

Deer River High School

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KATIE GOULET