Summary
Overview
Work History
Education
Skills
Timeline
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Katie Kieckbusch

Racine,WI

Summary

An accomplished and adept paralegal with high-volume case management experience, thousands of hours of billable time, and comprehensive skills in writing, proofreading, and professional client communication.

Overview

6
6
years of professional experience

Work History

Immigration Paralegal

Michael Best
08.2021 - 08.2023
  • Advise clients on the complex nuances associated with non-immigrant and immigrant visas, ensuring compliance with the rules and regulations established by the United States Customs and Immigration Services, the Department of Labor, and the Department of State.
  • Built effective relationships with business partners to facilitate immigration program activities.
  • Managed communication channels to provide high level of service and consultation to immigration inquiries.
  • Conducted client intake interviews to analyze client documentation and history to determine eligibility for immigration-related benefits.
  • Identified potential issues and concerns and proactively escalated to partner attorney to reduce barriers.
  • Contributed to client case file preparation and verified inclusion of required documentation.
  • Liaised with fellow immigration paralegals and attorneys to answer questions, resolve issues, and explain immigration policy to current and prospective clients.
  • Draft and compile client applications including all relevant documentation to present strongest case for successful outcome.
  • Filed correspondence and legal documents in correct client files and transmitted applicable documentation to government agencies.
  • Developed comprehensive client case list and performed file maintenance to promote accuracy and information compliance.
  • Provided United States Citizenship and Immigration Services (USCIS) with information about case changes or problems.
  • Researched law literature, databases, and public information to investigate case issues.
  • Maintained public access files to facilitate compliance, documentation and execution of immigration policies and procedures.
  • Edited and proofread legal documents to verify accuracy.
  • Maintained and updated organized client contact information to keep in touch with clients and provide updates on cases.
  • Conducted detailed client intakes and entered information into company database.
  • Liaised with other paralegals and legal staff to complete case-specific tasks on schedule.
  • Conferred with clients and other involved parties to gather and track case information.
  • Collaborated with attorneys to develop strategies for each case.
  • Researched and analyzed legal issues and cases to provide accurate advice to clients.

Legal Assistant

Quarles & Brady
01.2020 - 10.2020
  • Worked alongside Intellectual Property and Data Security attorneys and fellow legal assistants on complex cases and legal processes.
  • Presided over the inboxes and calendars of multiple Senior Counsel and Partner attorneys.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Prepared and managed attorney travel itineraries and accomodations to optimize scheduling.
  • Processed invoices, expense reports, and managed firm administrative matters.
  • Organized documents to manage paper and electronic filing systems of clients and attorneys.
  • Drafted engagement letters and submitted conflict/intake requests.
  • Performed legal redlining.
  • Proofread and edited contracts, memos, documents, and email correspondence for clarity, proper grammar, spelling, and punctuation.
  • Recorded and submitted the billable hours and time entries for attorneys.
  • Assisted in the organizing and preparation of contracts and exhibits.

Legal Operations Specialist

Experis
04.2019 - 02.2020
  • Responsible for extensive communication between consultants, talent managers, and internal immigration team.
  • Booked travel and accommodations for consultants using travel tool, Egencia.
  • Drafted the following documents: termination letters, USCIS withdrawal letters, travel letters, visa stamping letters, H-1B petition approval letters, verification of employment letters (both present and former), travel itineraries, and various other correspondence for US immigration purposes upon special request.
  • Monitored multiple email inboxes daily for various inquiries.
  • Processed expense reports.
  • Conferred with consultants and other involved parties to gather, track, and update case information in multiple document/case management systems.
  • Drafted and published official processes for daily duties of every team member alongside the department lead.
  • Managed special project to purge and reorganize entire file room containing all consultant files from 2011 to 2019.
  • Proofread various documents and correspondence for accuracy, cohesiveness, and grammatical errors.
  • Extensive use of the following programs: Microsoft outlook, Adobe acrobat pro, Skype for business, Egencia, Tracker (case management software), Silkroad (DMS), Sterling (DMS).

Legal Assistant

Hyatt Hotels Corporation (HQ)
11.2018 - 05.2019
  • Supported four Senior Counsel and one Corporate Counsel in the areas of Compliance, Litigation, Operations, and Real Estate within Hyatt Hotels' Corporate Legal Department.
  • Prepared redline comparisons of litigation documents and Real Estate Contracts, including Development and Construction Contracts.
  • Drafted sections of Development and Construction Contracts and implemented attorney changes for final review.
  • Produced engagement letters.
  • Revised and finalized letters, briefs, and memos for proper grammar, spelling, and punctuation.
  • Initiated and released legal holds.
  • Recorded internal and client meeting minutes.
  • Responsible for extensive communication with vendors and outside counsel, including all invoicing.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Prepared and managed attorney travel itineraries to optimize scheduling.
  • Monitored multiple inboxes daily for any urgent incoming requests.

Legal Consultant

Robert Half Legal
02.2018 - 05.2019
  • Contracted to work on two different projects during this timeframe (see Hyatt Hotels Corporation and Home Partners of America).

Contract Review Administrator

Home Partners Of America
02.2018 - 10.2018
  • Home Owners Association (HOA) Contract Review—involves close review for accuracy of documents such as an HOA’s By-Laws, Covenants, Conditions, & Restrictions, any Amendments to the CCRs, and Articles of Incorporation.
  • Review of Properties Closing—scrub data in our system for accuracy against documents such as Estoppels, Settlement Statements, Tax Certificates, and Title Commitments.
  • Reviewed incoming compliance items for conformity with governing documents.
  • Provided account oversight, verifying contract compliance.
  • Assist with paying property taxes.
  • Drafting of Escheatment Letters.

Assistant Paralegal

Fragomen, Del Rey, Bernsen & Loewy LLP
12.2017 - 04.2018
  • Supported one Partner, two Associates, and two Client Services Managers during H-1B CAP season.
  • Assisted with the case preparation, drafting, and assembly of H-1B non-immigrant petitions.
  • Performed a variety of administrative tasks including copying, scanning, filing, data entry, and faxing.
  • Maintained files and kept online databases up-to-date with important document expiration dates.
  • Contacted clients for requests and case status updates.
  • Scheduled meetings, appointments, and travel for supported attorneys.
  • Processed all invoices, expenses and accruals for supported attorneys.
  • Prepared legal library and distribution memoranda.

Education

Bachelor of Arts - Political Science, Minor in Psychology

Loyola University Chicago
Chicago, IL
12.2017

Skills

  • Billable Hours
  • Corporate Law
  • Immigration Law
  • Data Privacy and Security Law
  • File and Records Management
  • Case Management
  • Exhibit Preparation
  • Case Summaries
  • Proofreading
  • Proficiency in MS Office
  • Legal Compliance
  • Legal Administrative Support
  • Evidence Gathering
  • Legal Case Files
  • Professional Client Communication

Timeline

Immigration Paralegal

Michael Best
08.2021 - 08.2023

Legal Assistant

Quarles & Brady
01.2020 - 10.2020

Legal Operations Specialist

Experis
04.2019 - 02.2020

Legal Assistant

Hyatt Hotels Corporation (HQ)
11.2018 - 05.2019

Legal Consultant

Robert Half Legal
02.2018 - 05.2019

Contract Review Administrator

Home Partners Of America
02.2018 - 10.2018

Assistant Paralegal

Fragomen, Del Rey, Bernsen & Loewy LLP
12.2017 - 04.2018

Bachelor of Arts - Political Science, Minor in Psychology

Loyola University Chicago

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Katie Kieckbusch