Summary
Overview
Work History
Education
Skills
References
Hobbies and Interests
Timeline
Generic

KATIE NABISUBI NKALUBO

Carrollton

Summary

To secure a position that offers both a challenge and good opportunity for growth.

Integrity, Proactive, Efficient, Quick learner and a Team player.

Overview

18
18
years of professional experience

Work History

Team Assistant

UN, OIOS, IAD
09.2019 - Current
  • Perform wide range of office support and administrative functions.
  • Provide general support to auditors in performing some audit procedures
  • Respond or draft responses to routine correspondence and other communications; use standard word processing package to produce a variety of large, complex documents and reports.
  • Monitors processes and schedules related the unit’s outputs, products, tasks, etc; where applicable assist in the verification of receipt and accuracy of requisite documents, approvals. Signature etc to ensure compliance with relevant legal, financial and any other requirement.
  • Researches, compiles and organizes information and reference materials from various sources, work plans, studies, briefings, meeting/ conferences etc.
  • Generates a variety of standard statistical and other reports and work orders using various databases.
  • Proofread documents and edit texts for accuracy, grammar, punctuation and style and for adherence to established standards for format.
  • Screens phone calls and visitors; respond to moderately complex information requests and inquires and as necessary refer inquires to appropriate personnel for handling.
  • Provide secretarial, administrative and logistical support to meetings, boards, committees, conferences etc
  • Assist in the preparation material using appropriate technology/ software.
  • Maintain calendar/ schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
  • Perform data entry and extraction functions.
  • Reviews, records, distributes and or processes mail and other documents; follow- up on impending actions.
  • Updates and maintains lage distribution lists; monitors, prepares and distributes various materials, reports where possible using electronic formats; handles arrangements for printing and translation as necessary.
  • Performs other duties as assigned.

Accounts Assistant

Fortuna Limited
09.2012 - 03.2019
  • Company Overview: (303 Staff members)
  • Managing the Payroll Master by entering advances, overtime pay, absenteeism, leave pay, medical insurance, tips, service charges, and other allowances or deductions for 303 staff members.
  • Writing cheques, verifying invoices against deliveries and processing cash payments.
  • Making sure that all invoices are booked and paid on time in Tally.
  • Preparing EFT and TT for suppliers and salaries.
  • Making sure that all taxes are paid in time and withholding of taxes from the different parties.
  • Making Bank reconciliations.
  • Processing and Payment of work permits for over 50 Kenyan staff in the company.
  • Writing petty cash vouchers and managing cash balancing.
  • Managing the accounts payables.
  • Managing staff accounts in Tally and Excel Sheets.
  • Managing NSSF and PAYE for staff.
  • Stock takes at the end of each month.
  • Any other duties as assigned by the Chief Accountant.

Administrative/Accounts Assistant

45 Degrees Consulting Limited
12.2010 - 09.2012
  • Preparation and monitoring of periodic budgets and presenting them to the respective Manager.
  • Handling petty cash, preparing vouchers and the cash book.
  • Managing operational filing system of all documents and availing them when needed.
  • Making minutes and arranging for meetings as communicated by the Chief Executive Officer.
  • Ensuring that accurate and timely payments are made to all staff to their respective accounts.
  • Filing for NSSF and PAYE when preparing the Payroll.
  • Making Final Dues to staff when leaving and making sure that they have cleared all their loans and returned company property before separating from the company.
  • Customer care and service.
  • Marketing and selling company products on phone and to incoming clients.
  • Doing general secretarial duties as required.

Cashier

Vine Pharmaceuticals Limited
01.2010 - 08.2010
  • Handling cash receipts from sales and banking them.
  • Handling the petty cash, preparing vouchers and the cash book.
  • Advancing salaries, allowances, loans and advance payments to staff as approved by management.
  • Customer care and service.
  • Marketing and selling company products to incoming clients.
  • Delivery of documents to their destination.
  • Doing Research on which products to bring into the business.
  • Handling telephone calls to and from the company.
  • Contacting lost customers and informing them of the new products and handling their comments.

Accounts Assistant

International Community Development Consultancy
01.2008 - 01.2009
  • Banking and withdrawal of cash for loans and office use and writing and distribution of cheques to clients.
  • Handling petty cash, preparing payment vouchers and the cash book.
  • Marketing of loans, disbursement and loan recovery.
  • Carrying out customer delight i.e. checking on corporate clients to ensure they are happy with our services, what they want us to improve on and generally try to keep customers “delighted”.
  • Preparing monthly loan reports like loan schedules, arrears reports, and monthly loan status by clients.
  • Making advances to staff and deducting them during the preparation of the Payroll and making all other additions or deductions to their salaries.
  • Proper maintenance of customer database like savings, accumulation of interest and their loan performance.
  • Ensure that the target growth in sales is achieved.
  • Work as the bank agent for all transactions in the company bank.

Education

BBA - Commerce (BCOM)- Accounting

MAKERERE UNIVERSITY
Kampala, Uganda
01.2014

BBA - Microfinance

KYAMBOGO UNIVERSITY
Kampala, Uganda
01.2008

High School Diploma -

MENGO SENIOR SECONDARY SCHOOL
Kampala,Uganda
01.2005

High School Diploma -

NABISUNSA GIRLS’ SCHOOL
Kampala, Uganda
01.2003

Skills

  • Meeting coordination
  • Statistical reporting
  • Attention to detail
  • Effective communication
  • Problem solving
  • Time management
  • Team collaboration
  • Data management
  • Financial reconciliation
  • Audit support
  • Customer relationship management
  • Payroll administration
  • Office administration
  • Document preparation
  • Travel arrangements
  • Calendar management
  • Proofreading documents
  • Presentation preparation
  • Document management
  • Call center operations
  • Key performance indicators

References

  • Hamlet, Kabushega Mbabazi, CEO, Summit Management. (Formerly International Community Development Consultancy), 0772524396
  • Edgar, Tibehaiho, Executive Director, 45 Degrees Consulting Limited, 0779 695 494
  • Yiga Fred, Luganda, Lecturer\Director- Makerere University Business School, 0782 848 951

Hobbies and Interests

Reading, Traveling, Music & Dance

Timeline

Team Assistant

UN, OIOS, IAD
09.2019 - Current

Accounts Assistant

Fortuna Limited
09.2012 - 03.2019

Administrative/Accounts Assistant

45 Degrees Consulting Limited
12.2010 - 09.2012

Cashier

Vine Pharmaceuticals Limited
01.2010 - 08.2010

Accounts Assistant

International Community Development Consultancy
01.2008 - 01.2009

BBA - Commerce (BCOM)- Accounting

MAKERERE UNIVERSITY

BBA - Microfinance

KYAMBOGO UNIVERSITY

High School Diploma -

MENGO SENIOR SECONDARY SCHOOL

High School Diploma -

NABISUNSA GIRLS’ SCHOOL

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KATIE NABISUBI NKALUBO